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Housing And Urban Development Department Odisha Decorative Lighting Pole (V2) Tender Kendujhar 2026 – 25% Quantity Flex, EMD ₹300000

Bid Publish Date

22-Jun-2026, 6:49 pm

Bid End Date

04-Jul-2026, 7:00 pm

EMD

₹3,00,000

Location

KENDUJHAR , ODISHA
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Progress

Issue22-Jun-2026, 6:49 pm
AwardPending
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Quantity

192

Bid Type

Two Packet Bid

Tender Overview

The Odisha Housing And Urban Development Department seeks to procure Decorative Lighting Pole (V2) in Kendujhar, Odisha 758001 under a Construction/Dimensions scope. The tender includes Supply, Installation, Testing and Commissioning of the poles, with an EMD of ₹3,00,000. The contract contemplates a 25% quantity variation at the purchaser’s discretion and allows extension of delivery time as per usage of the option clause. There is a requirement for OEM involvement and post-sale service provisions, aiming to complete procurement and on-site deployment efficiently within the specified project framework.

Technical Specifications & Requirements

  • Category: Construction, with detailed pole specifications including: Material of Pole, Surface Finish, Type of Arm, Arm Direction, Length of the Arm (mm), Shape of Pole, Height of Pole (m), Pole Thickness (mm), and Base Plate suitable for grouting.
  • Mounting: Mounting Plate Provided and Inbuilt connection/terminal box; Prior treatment before coating.
  • Test & Compliance: Availability Of Test Report From Central Govt/NABL/ILAC Accredited Lab to prove conformity; Copies of test reports on demand at time of supply.
  • Scope Details: From BOQ notes, installation and commissioning are included, with a construction-grade deliverable and required technical documentation.
  • Delivery & Quality: Precise delivery performance to meet project timelines and ensure finished installations meet specified dimensions and finish quality.

Terms, Conditions & Eligibility

  • EMD: ₹3,00,000 (deposit requirement to participate).
  • Scope of Supply: Supply, Installation, Testing and Commissioning of goods as a unified bid.
  • Turnover Criteria: Bidders must demonstrate minimum average annual turnover over the last 3 years as defined in the bid document; similar criteria apply to the OEM.
  • OEM Turnover: OEM must meet the specified average turnover over the last 3 years; in case of bunch bids, OEM with highest bid value must comply.
  • Service & Support: A dedicated toll-free service number and a defined escalation matrix are mandatory for post-sale service.
  • Delivery Terms: Option clause allows quantity adjustment up to 25% during contract; delivery period recalculated accordingly with minimum 30 days.

Key Specifications

    • Pole Height: as per project requirement in meters
    • Pole Thickness: mm specified in tender
    • Base Plate: suitable for grouting
    • Mounting Plate Provided
    • Inbuilt terminal box
    • Prior treatment before coating
    • Test Reports: Central Govt/NABL/ILAC accredited lab conformity
    • Copies of test reports to be furnished on demand

Terms & Conditions

  • EMD of ₹3,00,000 required to bid

  • Bid price covers Supply, Installation, Testing and Commissioning

  • 25% quantity variation allowed at purchaser’s option

Important Clauses

Payment Terms

Not specified in detail; contract requires EMD and scope includes all cost components for S&T&C

Delivery Schedule

Delivery period adjustable via option clause; minimum extension mechanics provided with 30 days floor

Penalties/Liquidated Damages

Not explicitly detailed in data; penalties may apply as per standard supply contracts

Bidder Eligibility

  • Demonstrated turnover in last 3 financial years meeting bid document criteria

  • OEM turnover criteria met for primary product in bunch bids

  • Dedicated/toll-free service support capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Decorative Lightning Pole (V2) (Q3)

Authority Records

HOUSING AND URBAN DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9505424.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Construction Material of Pole Mild Steel, Stainless Steel, Brass, Aluminum, Cast Iron, Galvanized Iron, Cast Aluminium
Construction Surface Finish Polished, Painted, Powder Coating, P.U.Painted, Stove Enamelled
Construction Type of Arm Single Arm, Dual Arm, Butterfly arm, Three Arm, Four Arm, Without Arm
Construction Arm Direction Upward, Downward, Straight-UP, NA
Construction Length of the Arm (mm) 300-400, 401-500, 501-600, 601-700, 701-800, 801-900, 901-1000, 1001-1100, 1101-1200, 1201-1300, 1301-1400, 1401-1500, NA
Construction Shape of Pole Conical, Tapered, Tubular, Round, Octagonal, Square, Rectangular, Polygonal, Hexagonal
Construction Base Plate (suitable for grouting) With, Without Or higher
Construction Mounting Plate Provided Yes, No
Construction Inbuilt connection/terminal box Yes, No
Construction Prior treatment before coating Short blasting, Sanding/Buffing, Galvanizing
Dimensions Height of Pole(meter) 2, 2.5, 3, 3.5, 4, 4.5, 5, 5.5, 6, 6.5, 7, 7.5, 8, 8.5, 9, 9.5, 10, 10.5, 11
Dimensions Pole Thickness(mm) 2.0-4.0, 4.1-6.0, 6.1-8.0, 8.1-10.0, 10.1-12.0, 12.1-14.0, 14.1-16.0, 16.1-18.0, 18.1-20.0
Test Reports Availability Of Test Report From Central Govt/Nabl/Ilac Accredited Lab To Prove Conformity To Specification Yes, No
Test Reports Copies of test reports to be furnished to buyer on demand at time of supplies Yes, No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for the last 3 years

4

Experience certificates of similar projects

5

OEM authorization (if applicable)

6

Technical bid documents demonstrating compliance with specified pole specifications

7

EMD submission proof (DD/online payment receipt)

8

Product test reports or conformity certificates from Central Govt/NABL/ILAC-accredited labs

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for decorative lighting pole tender in Kendujhar Odisha 2026?

Bidders must submit GST, PAN, and audited turnover certificates for last three years, plus EMD of ₹3,00,000. Provide OEM authorization if applicable, and demonstrate compliance with pole specifications, including mounting plate, inbuilt terminal box, and test reports from NABL/ILAC labs. Include S&T&C scope confirmation.

What documents are required for Odisha lighting pole procurement bidding?

Required documents include GST registration, PAN, audited financials or CA certificate of turnover, experience certificates for similar projects, EMD proof, OEM authorization, and technical bid showing conformity with Pole Height, Pole Thickness, and Base Plate specs; test reports must be available on demand.

What are the key technical specifications for the V2 pole in this bid?

Key specs cover Material of Pole, Surface Finish, Type of Arm, Arm Direction, Length of the Arm (mm), Shape of Pole, Height (m) and Pole Thickness (mm), with Base Plate for grouting, Mounting Plate Provided, and Inbuilt terminal box, plus pre-treatment before coating.

What is the EMD amount and its submission method for this tender?

The EMD is ₹3,00,000. Submit via demand draft or bank online transfer as per tender guidelines; ensure reference channels are used and the payment is documented with bid submission proof to qualify for bid evaluation.

What does the 25% quantity option mean for delivery commitments?

The purchaser may increase or decrease quantity by up to 25% during contract placement and during currency. Delivery time adjusts by the formula (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

Which test reports are required to prove conformity for the poles?

Bidders must provide test reports from Central Govt/NABL/ILAC Accredited Lab showing conformity to the specified pole standards; copies must be furnished to the buyer on demand at the time of supply.

What is the scope of supply for this Odisha bid—S&T&C included?

Bid price must include Supply, Installation, Testing and Commissioning of the Decorative Lighting Pole (V2), ensuring functional on-site operation and commissioning as per contract terms.

What service and support requirements are expected for the OEM?

Bidders must provide a dedicated toll-free service number and a formal escalation matrix for post-sale service, ensuring timely fault resolution and support per the contract lifecycle.

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