Border Roads Organisation Servo Lubricants Tender India 2025 - EMD ₹48,000 & Estimated Value ₹2,409,375

Tender Overview

The Border Roads Organisation (Department of Defence) invites a supply-only tender for a range of servo lubricants and related fluids, including various Servo Pride XL, Servo Ultra, Servo System variants, Servo Gear oils, DEF/AdBlue, and associated additives. The estimated contract value is ₹2,409,375 with an EMD of ₹48,000. The scope is limited to the supply of goods, with 19 items referenced in the BOQ. The organiser’s procurement criteria emphasize turnover verification and non-liquidation status. A key discriminator is the option clause allowing up to 50% quantity variation during and after contract formation, at contracted rates, with delivery timelines anchored to the last delivery order date. This tender emphasizes OEM turnover criteria and quality/inspection through a nominated agency. This is a government procurement opportunity in the defence sector managed by BR0.

Technical Specifications & Requirements

• Product categories include: Servo Pride XL 15W40, Servo Ultra 10W, Servo System HLP 32/46/68/100, Servo Gear Super 80W90, Servo Gear Axle 85W140, Servo Transfluid A, Servo Transmission Fluids F 10/20, Servo Brake Fluid, Servo Coolant, Servo Grease WB, Diesel Exhaust Fluid (AUS 32/AdBlue), among others.
• No explicit technical specs are listed in the tender data; emphasis remains on supply of goods and OEM turnover criteria.
• EMD and estimated value are disclosed: ₹48,000 EMD and ₹2,409,375 estimated contract value.
• Inspection is via a Nominated Inspection Agency on behalf of the Buyer.
• 19 total items referenced in the BOQ; exact quantities per item are not provided.
• Compliance expectations include standard bid documentation covering turnover and financials; no IS/ISO codes explicitly stated in the data.

Terms, Conditions & Eligibility

• EMD: ₹48,000; must be submitted as specified in the bid, along with bid validity.
• Turnover criteria: bidder must demonstrate minimum average annual turnover over the last 3 years; OEM turnover criteria also apply; documentation to be uploaded (audited balance sheets or CA certificate).
• Scope: “Scope of supply” indicates only the supply of goods (no erection/installation services).
• Quantity flexibility: up to 50% increase/decrease in quantity during contracting and currency, with delivery timing adjusted from the last delivery order date; minimum extension rule applies (minimum 30 days).
• Payment terms: not explicitly stated in data; bidders should prepare standard defence procurement terms and ensure GST/PAN documentation as part of submission.
• Eligibility: bidder must not be under liquidation or under bankruptcy proceedings; provide undertaking to that effect.
• Inspection: Nominated Inspection Agency appointed by BR0 to inspect goods.
• OEM requirement: turnover criteria apply to OEM for the offered product; in “bunch bids,” OEM of the primary product with the highest bid value must meet this criterion.
• Documentation: submission must include financial statements, turnover proof, EMD, GST, PAN, OEM authorizations as applicable per T&C.