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Hindustan Petroleum Corporation Ltd Stationery Supplies Tender Gujarat 2026 - 25% Quantity Variation Clause

Bid Publish Date

09-Jan-2026, 5:49 pm

Bid End Date

19-Jan-2026, 6:00 pm

Location

KACHCHH , GUJARAT

Progress

Issue09-Jan-2026, 5:49 pm
AwardPending
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Quantity

5165

Key Highlights

  • • 25% quantity variation right issued to HPCL on bid quantity and during currency of contract
  • • OEM/Authorized Seller requirement for imported stationery items with Indian registered office for after-sales service
  • • Scope clearly limited to supply of goods; no value-added services included in Contract
  • • Dedicated technical service personnel required for timely warranty servicing under SLA
  • • Bulk stationery categories including pens, files, envelopes, tapes, notebooks, paper, and accessories
  • • Warranty and service expectations imply post-warranty support and potential SLAs
  • • Delivery timelines tied to option clause; minimum additional time 30 days

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for a comprehensive stationery and office supplies package in Kachchh, Gujarat. The procurement covers a broad category of items including pens, files, envelopes, tapes, binders, notebooks, paper, punches, cutters, clips, scales, markers, and related office consumables. The BoQ comprises 45 items, with the procurement scope defined as “Only supply of Goods.” The contract includes a quantity variation option allowing up to 25% change at the time of order placement and again during the contract currency. A dedicated warranty/service framework is required, and for imported products, an Indian-based OEM/authorized seller with after-sales support must be established. This opportunity is location-specific to Gujarat and targets suppliers capable of meeting bulk office-supply timelines and uniform quality across a wide list of items.

Technical Specifications & Requirements

  • Total items in BoQ: 45 items
  • Scope: Only supply of Goods (no services bundled)
  • OEM/Imported products: OEM or Authorized Seller must have registered office in India for after-sales support
  • Delivery/Variation: Option to increase/decrease quantity up to 25%; extended delivery time calculations apply per clause, minimum 30 days unless original period exceeds
  • Warranty/Service: Adequate technical personnel deployed for timely servicing during warranty with SLA adherence; post-warranty service expectations implied
  • Product categories: Pens, files, envelopes, tapes, laminates, notebooks, punching tools, paper, paper cutters, staplers, whiteboards, accessories
  • Context: HPCL seeks standardized, OEM-backed stationery with consistent quality and accessible after-sales support
  • Location: Kachchh, Gujarat (370001)
  • Attribution: Manufacturer/OEM alignment for imported items is explicitly required

Terms, Conditions & Eligibility

  • Scope of supply: Goods only; no installation or implementation services
  • OEM/Imported items: Must have Indian registration for after-sales support; provide certificate
  • Variation rights: Up to 25% quantity variation during/order or currency of contract
  • Warranty/Service: Deployment of dedicated technical personnel for timely service; SLA-based remedies
  • Payment terms: Not specified in available terms; bidders should assume standard purchasing procedures applicable to HPCL tenders
  • Documentation: Requires submission of GST, PAN, experience records, financials, EMD/Security, OEM authorizations, and technical bid documents
  • Delivery timeline: Not explicitly defined; dependent on option clause and contract order dates
  • Penalties: Not detailed in the provided terms; bidders should anticipate standard performance clauses in the ATC

Key Specifications

  • 45 item BoQ indicates broad stationery catalogue (pens, files, envelopes, tapes, notebooks, paper, punches, cutters, staplers, whiteboards, markers, etc.)

  • Import/Foreign items require Indian registered OEM with after-sales service support

  • Scope of supply is restricted to GOODS only, no installation services

  • Option/variation clause allows ±25% quantity adjustment at order and during contract

  • Warranty coverage requires dedicated service personnel and SLA-compliant support

Terms & Conditions

  • Quantity variation up to 25% at order placement and during contract

  • Imported items require Indian OEM/authorized seller with after-sales service

  • Delivery timelines linked to option clause; minimum 30 days extension rule

Important Clauses

OEM/Imported Products

Imported items must have an Indian-registered OEM or authorized seller with after-sales service in India; certificate to be provided.

Variation in Quantities

Purchaser may increase/decrease quantity up to 25% at bid/contract; delivery period adjusted based on formula with minimum 30 days.

Warranty & Service

Adequate dedicated technical personnel for timely servicing during warranty; SLA-based response and rectification.

Bidder Eligibility

  • Experience in supplying office stationery or similar bulk goods

  • Compliance with essential GST and tax registrations

  • Ability to provide OEM/Authorized Seller documentation for imported items

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Bill of Quantities (BOQ) 45 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BALL PEN EXECUTIVE attached in tender document 100 each dileepkojha 720
2 BALL PEN USE ND THROW PACK OF 20 attached in tender document 100 each dileepkojha 720
3 BOX FILE LAMINATD LEVER ARCH GOLD attached in tender document 250 each dileepkojha 720
4 BROWN TAPE WD 2IN LG 40M attached in tender document 100 each dileepkojha 720
5 BW PRINTED ENVELOPE 10BY5 INCH attached in tender document 1,000 each dileepkojha 720
6 BW PRNTD ENVELOPE 11 BY 15POINT8 INCH attached in tender document 500 each dileepkojha 720
7 BW PRNTD ENVELOPE 9 BY 12 INCH attached in tender document 500 each dileepkojha 720
8 CELLO TAPE 1 inch by 65mtr attached in tender document 100 each dileepkojha 720
9 CELLO TAPE 2 INCH BY 65MTR attached in tender document 50 each dileepkojha 720
10 CLIP BLACK PACK OF 12 PCS attached in tender document 50 each dileepkojha 720
11 COBRA FILE A4 LAMINATED attached in tender document 250 each dileepkojha 720
12 CONF PAD SINGLE RULED A5 attached in tender document 50 each dileepkojha 720
13 DRAWING PIN PACK OF 50 attached in tender document 50 each dileepkojha 720
14 ERASER pack of 20 attached in tender document 10 each dileepkojha 720
15 FEVI STICK 15GM PACK OF 20 attached in tender document 50 each dileepkojha 720
16 FILE FOLDER A4 PACK OF 10PC attached in tender document 150 each dileepkojha 720
17 FILE SEPERATOR PACK OF 10 PCS attached in tender document 150 each dileepkojha 720
18 GLUE REGULAR 700gm PCK attached in tender document 100 each dileepkojha 720
19 HIGHLIGHTER attached in tender document 50 each dileepkojha 720
20 MARKER PERMANANENT BIG attached in tender document 50 each dileepkojha 720
21 NOTE BOOK POCKET 10POINT5 by 7POINT4CM attached in tender document 50 each dileepkojha 720
22 PREMIUM EXECUTIVE LEATHER DIARY attached in tender document 15 each dileepkojha 720
23 PACK OF U PIN PACK OF 50PC attached in tender document 50 each dileepkojha 720
24 PAPER A3 RCYLD70GSM RECYCLED attached in tender document 10 each dileepkojha 720
25 PAPER A4 RCYLD75GSM RECYCLED 1 PKT attached in tender document 200 each dileepkojha 720
26 PAPER COLR A4 70 75GSM RECYCLED attached in tender document 100 each dileepkojha 720
27 PAPER CUTTER 18MM BLADE attached in tender document 30 each dileepkojha 720
28 PAPER PUNCH DP600 KANGARO attached in tender document 50 each dileepkojha 720
29 PAPER PUNCH DP800 KANGARO attached in tender document 30 each dileepkojha 720
30 PENCIL PACK PIECE OF 10 attached in tender document 20 each dileepkojha 720
31 PERMANENT MARKER attached in tender document 50 each dileepkojha 720
32 POCKET DIARY attached in tender document 50 each dileepkojha 720
33 RBR STAMP attached in tender document 50 each dileepkojha 721
34 RIGSTER 100 PAGES 19by31 attached in tender document 200 each dileepkojha 722
35 RIGSTER 200 PAGES 19by32 attached in tender document 200 each dileepkojha 723
36 SCISSORS BIG attached in tender document 20 each dileepkojha 724
37 SHARPNER PACK OF 10 attached in tender document 20 each dileepkojha 725
38 SUPPLY OF WHITE BOARD HEAVY attached in tender document 10 each dileepkojha 726
39 STAPLER SMALL PINS attached in tender document 50 each dileepkojha 727
40 STAPLER KANGARO HP45 attached in tender document 50 each dileepkojha 728
41 STAPLER KANGARO NO 10 attached in tender document 50 each dileepkojha 729
42 STAPLER PINS LARGE 24by6 attached in tender document 50 each dileepkojha 730
43 STEEL SCALE attached in tender document 50 each dileepkojha 731
44 STICKY NOTES attached in tender document 50 each dileepkojha 732
45 WHITE BOARD MARKER attached in tender document 50 each dileepkojha 733

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of office stationery

4

Financial statements (last 2-3 years) or equivalent turnover proof

5

EMD/Security deposit documents (if applicable or as per bid)

6

Technical bid documents demonstrating product range and compliance

7

OEM authorization certificates or authorized seller proof for imported items

8

Any requested service/SLA documentation or support capabilities

Frequently Asked Questions

How to bid for HPCL stationery tender in Gujarat 2026

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, and OEM authorization. The scope is goods-only, with 25% quantity variation rights. Ensure Indian OEM support for imported items and provide SLA-informed warranty plan. Delivery terms align with the option clause; payment terms follow HPCL procurement norms.

What documents are required for HPCL stationery bid 2026 Gujarat

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD/security, technical bid, and OEM authorization for imported products. Ensure all documents prove eligibility, financial stability, and capability to supply 45-item catalogue.

What are the key technical requirements for HPCL stationery supply

The tender covers 45 items in the BoQ with GOODS-only scope. Imported items must have Indian OEM authorization; ensure SLA-based warranty support. No explicit ISO/IS standards listed; bidders should demonstrate compliance with general procurement quality expectations and after-sales capabilities.

When is the delivery timeline for HPCL stationery contract Gujarat

Delivery timelines are governed by the option clause, allowing up to 25% quantity variation. Minimum extended delivery time is 30 days, with calculation based on (increased quantity ÷ original quantity) × original delivery period, subject to extension rules.

What is the EMD requirement for HPCL stationery tender

EMD amount is not disclosed in the provided terms. Bidders should monitor ATC for exact EMD value or alternative security; prepare to submit EMD as per HPCL tender guidelines and succeed with compliant financial instruments.

How to verify OEM authorization for imported stationery items

Submit OEM authorization or authorized seller proof showing registered Indian presence for after-sales service. The certificate must demonstrate ongoing service capabilities within India and align with the imported-item clause in the tender terms.

What are the payment terms for HPCL goods-only procurement

The tender notes goods-only scope with unspecified payment terms. bidders should assume standard corporate procurement practices; ensure readiness to comply with HPCL’s invoicing and payment processing procedures once defined in the final contract.

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