GEM

Directorate General Of Shipping Air Conditioner Annual Maintenance Tender Kolkata West Bengal 2025

Bid Publish Date

24-Nov-2025, 6:26 pm

Bid End Date

05-Dec-2025, 12:00 pm

Value

₹51,000

Location

KOLKATA , WEST BENGAL

Progress

Issue24-Nov-2025, 6:26 pm
AwardPending
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Quantity

17

Bid Type

Two Packet Bid

Key Highlights

  • • Exact location for delivery and installation: Marine House, Hastings, Kolkata 700022
  • • EMD option via Fixed Deposit Receipt in the name of Mercantile Marine Department, Kolkata
  • • Office of service provider must be located in the consignee's state with documentary evidence
  • • Make In India local content requirement: minimum 50% local content; OEM certification required
  • • FDR/BD submission method and endorsement requirements for EMD release
  • • Warranty/AMC terms are not specified beyond annual maintenance scope
  • • No BOQ items; no quantitative schedule provided

Categories 2

AIR CONDITIONER WATER LEVEL RECORDER

Tender Overview

The Directorate General Of Shipping, Kolkata, West Bengal invites bids for Annual Maintenance Service of air conditioners. Estimated value: ₹51,000. Location of service and installation: Marine House, Hastings, Kolkata, 700022. Service provider must maintain a locally available office in the consignee state and supply through a compliant bid. Bidder must uphold Make In India criteria with 50% local content and OEM certification where applicable. Unique terms include an FDR-based EMD option and submission of hardcopy EMD within 5 days post bid opening.

Technical Specifications & Requirements

  • Category: Annual Maintenance service-AIR CONDITIONER.
  • Scope includes ongoing maintenance, serviceability checks, and routine repairs for office AC units located at the prescribed address.
  • EMD/FD option: Bidder may submit Fixed Deposit Receipt in favor of MERCANTILE MARINE DEPARTMENT, KOLKATA with bank certification that withdrawal is on demand by the pledgee.
  • Local presence: Office of service provider must be in the state of the consignee; documentary evidence required.
  • Make In India: Minimum local content 50%; OEM certification required; local content details to be provided with bid.
  • Obsolescence: Bidder must quote non-obsolete products with at least 1 year residual market life.

Terms, Conditions & Eligibility

  • Local office requirement: Provide documentary evidence of state-based service facility.
  • EMD/PBG: Option to submit FDR; hard copy due within 5 days of bid end/opening; scanned FDR proof to be uploaded.
  • Financial health: Bidder must certify no liquidation or bankruptcy; provide undertaking.
  • Make in India: 50% local content certification from OEM required; if value > ₹10 crore, auditor/cost auditor certification is needed.
  • Installation/Delivery: Delivery and commissioning at Marine House, Hastings, Kolkata; supply scope limited to the bid category.

Key Specifications

  • Product/Service: Annual Maintenance service for air conditioners

  • Estimated value: ₹51,000

  • Delivery/installation address: Marine House, Hastings, Kolkata 700022

  • EMD option: Fixed Deposit Receipt in favor of Mercantile Marine Department, Kolkata

  • Local content: Make In India, minimum 50%

  • Warranty/obsolescence: Not explicitly specified; non-obsolete requirement with at least 1 year residual market life

Terms & Conditions

  • Make In India local content requirement: minimum 50% with OEM certification

  • EMD can be submitted as FDR; hard copy due within 5 days of bid end/opening

  • Service provider must have a state-based office; documentary evidence required

Important Clauses

Payment Terms

Not specified in available data; bidders should expect standard govt terms post AMC completion

Delivery Schedule

Delivery/installation at Marine House Hastings Kolkata; no explicit timeline provided

Penalties/Liquidated Damages

Not specified in provided terms

Bidder Eligibility

  • Must provide documentary evidence of a state-based service office

  • Must not be under liquidation or bankruptcy; provide undertaking

  • Offer must be for non-obsolete air conditioner maintenance services with at least 1 year residual life

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar AMC of air conditioners

4

Financial statements or undertaking of financial health

5

OEM authorization (if applicable) and product certifications

6

documentary evidence of local service office in the state

7

FDR-based EMD submission proof ( scanned ) and hard copy within 5 days

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid on air conditioner AMC tender in Kolkata with Make In India requirements

Bidders must demonstrate a state-based service office with documentary evidence, LMIC 50% local content certified by OEM, and submit an EMD via FDR or equivalent. Include GST, PAN, and AMC experience certificates; ensure non-obsolete equipment with at least 1 year market life.

What documents are required for the Directorate General Of Shipping AMC bid Kolkata

Required documents include GST certificate, PAN, OEM authorizations if applicable, experience certificates for similar AMC work, financial statements or undertakings, and documentary evidence of a local service office in West Bengal; EMD proof or FDR details must also be uploaded.

What are the local content and certification requirements for this tender in Kolkata

Minimum local content must be 50% under Make In India with OEM certification detailing locations of value addition. For bids above ₹10 crore, an auditor/cost auditor certification is required; OEM must certify the local content percentage.

When is the bid end date and how is EMD submitted for Kolkata AMC

The data does not specify the exact bid end date. EMD can be submitted as a fixed deposit receipt in favor of Mercantile Marine Department, Kolkata, with bank endorsement; a scanned copy must be uploaded and the hard copy delivered within 5 days of bid end/opening.

What is the delivery location for the AMC of air conditioners in this tender

Delivery and commissioning are to be performed at Marine House, Hastings, Kolkata 700022, West Bengal; installation scope is tied to the AMC service contract within this address.

What standards or certifications are required for air conditioner AMC in this tender

The available data emphasizes non-obsolescence and 1-year residual life but does not specify IS/ISO standards. Vendors should present OEM certifications and ensure equipment is not declared end-of-life; comply with Make In India local content requirements.

What are the payment terms for the Kolkata air conditioner maintenance contract

Payment terms are not explicitly provided in the available terms. Bidders should expect standard government AMC payment practice post-service completion; confirm terms during bid clarification and include invoicing aligned with service milestones.

How to demonstrate non-obsolescence and product life for AMC bidders in Kolkata

Submit an OEM statement confirming that the offered air conditioners are not end-of-life and have at least 1 year remaining market life; attach manufacturer product lifecycle documentation and current support status for the specific model numbers proposed.

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