GEM

Madhya Pradesh School Education Department BHOPAL IT Equipment Tender 2025: All in One PC, Laptops & MFM with ISO 9001 and BIS Requirements

Bid Publish Date

21-Nov-2025, 10:37 am

Bid End Date

01-Dec-2025, 9:00 pm

Bid Opening Date

01-Dec-2025, 9:30 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue21-Nov-2025, 10:37 am
AwardPending
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Quantity

8

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: ISO 9001 certification for bidder or OEM
  • • Technical certifications: BIS license, type test certificates, material test certificate
  • • Special clause: option to increase/decrease quantity up to 25% at contract rates
  • • Turnover criterion: average annual turnover over last 3 years (documentation required)
  • • Warranty/quality: material test and lab acceptance determine eligibility
  • • Delivery: extended delivery period rules tied to option clause
  • • Eligibility: past project experience proof through contracts and invoices

Categories 2

LAPTOP MACHINE

Tender Overview

The procurement comprises All in One PC (V2), Entry and Mid Level Laptop – Notebook (Q2), and Multifunction Machine MFM (V2) for the Madhya Pradesh School Education Department in BHOPAL, MADHYA PRADESH 462001. No itemized BOQ is provided; however, the scope targets government classroom IT equipment and multifunction devices. The bid emphasizes supplier capability, including annual turnover and ISO 9001 certification, with a 25% quantity option during and after contract award. A key differentiator is the emphasis on material test certificates and OEM/BIS certifications, aligning with public procurement standards.

Technical Specifications & Requirements

  • ISO 9001 certification required for bidder or OEM; proof to be uploaded with bid
  • Material Test Certificate to accompany supply; buyer lab will determine acceptance
  • Mandatory upload of BIS license, type test certificates, and other prescribed approvals
  • Past project experience or contract copies with invoices/BOQ may validate criteria
  • No explicit model numbers provided; emphasis on standard-compliant IT hardware and multifunction equipment
  • Delivery and quality checks tied to lab testing outcomes; rejection possible if certificates are missing or tests fail
  • Optional quantity adjustments up to 25% during/after contract with contracted rates
  • Turnover documentation: audited balance sheets or CA/CMA certificate for last 3 years

Terms, Conditions & Eligibility

  • EMD details not specified in data; ensure readiness per ATC terms
  • Turnover criterion requires average annual turnover over last 3 years; include audited statements
  • ISO 9001 certification mandatory for bidder or OEM; upload proofs
  • Material Test Certificate required with each supply; lab results govern acceptance
  • Past experience proof may include contracts, invoices with BOQ
  • Ensure BIS license and other product-specific certifications are provided
  • Compliance with option clause and delivery timing per extension rules
  • All documents must be uploaded with bid; non-compliance leads to rejection

Key Specifications

  • Product categories: All in One PC (V2), Entry/Mid Level Laptop (Notebook Q2), Multifunction Machine MFM (V2)

  • Standards: ISO 9001 certification required; BIS license and type tests

  • Documentation: Material Test Certificate with each supply

  • Experience: proven contracts with invoices/BOQs (past project experience)

  • Delivery: option to adjust quantity up to 25% with contract rates

  • Acceptance: buyer lab tests determine item acceptance

Terms & Conditions

  • Option clause allowing ±25% quantity change at contract rates

  • ISO 9001 certification required for bidder or OEM

  • Material Test Certificate and BIS/type test certificates mandatory

Important Clauses

Payment Terms

Not specified in data; bidders should monitor ATC for payment terms after contract award

Delivery Schedule

Delivery period linked to last date of original delivery order; extended period applies with calculation ( Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly provided; ATC will define LD terms if any for delivery delays or non-conformity

Bidder Eligibility

  • Minimum 3 years of relevant IT hardware supply experience

  • Average annual turnover meeting the specified criterion over last 3 years

  • ISO 9001 certification either for bidder or OEM

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited financial statements or CA/CMA turnover certificate for last 3 years

4

ISO 9001 certificate (bidder or OEM)

5

BIS license and type test certificates

6

Material Test Certificate to accompany supply

7

Past experience proofs: contract copies and BOQs with invoices

8

OEM authorization (if bidding through an authorized partner)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the IT hardware tender in Bhopal MP 2025?

Bidders must upload GST, PAN, audited turnover for 3 years, ISO 9001 proof, BIS licenses, type tests, and Material Test Certificates. Include past project experience with contracts/BOQs and ensure compliance with the option clause allowing ±25% quantity changes at contracted rates.

What documents are required for MP School Education procurement in 2025?

Required documents include GST registration, PAN, audited financials for 3 years, ISO 9001 certificate, BIS license, type test certificates, Material Test Certificate, past experience contracts with invoices, and OEM authorization if bidding via a partner.

What standards and certifications are mandatory for bidders in MP?

Mandatory standards include ISO 9001 certification for bidder or OEM, BIS license, and type test certificates. Material Test Certificate must accompany supply, and buyer lab results drive acceptance decisions.

When can quantity be increased under the option clause in MP tenders?

Quantity can be increased up to 25% of the bid quantity at contract rates, during or after the contract, with delivery time calculated as ( increased quantity ÷ original quantity ) × original delivery period, minimum 30 days.

What is required for past project experience in MP IT tenders?

Provide contract copies with invoices and a detailed BOQ, or equivalent proof of experience meeting criteria set by the buyer, to demonstrate capability in supplying similar hardware and devices.

What is the delivery period and extension rule for MP IT hardware bids?

Delivery begins from the last date of the original delivery order; extended periods apply if option clause is exercised, with time calculated per formula and minimum 30 days, subject to original delivery constraints.

Are OEM authorizations required for MP education hardware tenders?

Yes, in addition to bidder credentials, OEM authorizations may be required, especially when bidding for branded hardware like All in One PCs, laptops, and multifunction devices; verify in ATC for exact submission needs.

What is the role of Material Test Certificate in MP procurement?

Material Test Certificate must accompany each supply; buyer laboratory testing determines acceptance. Certificates must be uploaded with bid, and non-compliance may lead to rejection.

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