GEM

Urban Development and Town and Country Planning Department West Bengal Jalpaiguri Laptop & Multifunction Machine Tender 2025

Bid Publish Date

28-Nov-2025, 4:35 pm

Bid End Date

08-Dec-2025, 6:00 pm

Location

JALPAIGURI , WEST BENGAL

Progress

Issue28-Nov-2025, 4:35 pm
AwardPending
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Quantity

3

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Specific Brand/OEM requirements: None stated in data
  • • Technical certifications/standards: IS/ISO standards not mentioned; IS not indicated
  • • Special clauses: quantity variation up to 25% during and after contract; extended delivery period rules
  • • Important eligibility criteria: minimum 5 years relevant experience, 3-year note, audited turnover last 3 years, GST returns for 2025-26
  • • Warranty/AMC: Not specified in data
  • • Penalties/Performance bonds: Not specified in data
  • • Delivery/Installation requirements: installation at multiple gram panchayats within the district, GST-inclusive charges
  • • Do not include tender ID in content

Tender Overview

The procurement is issued by the Urban Development And Town And Country Planning Department, West Bengal, for multiple ICT devices including All in One PC (V2), Entry and Mid Level Laptop (Notebook) and Multifunction Machine (MFM) (V2) in Jalpaiguri 734006. The tender scope combines diverse computer hardware categories without a defined BOQ, indicating a broad supply contract potentially spanning multiple gram panchayats. The bid terms emphasize quantity flexibility up to ±25% and extended delivery timelines, with delivery anchored to delivered quantities and original schedules. This underscores a need for scalable vendors capable of rapid scaling and synchronized installation.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2), Entry/Mid Level Laptop, Multifunction Machine MFM (V2)
  • No explicit technical specs or BOQ items provided in the tender data
  • Key compliance factors: GST registration, PAN, up-to-date tax certificates, trade license, audited turnover for last 3 years, and credential for 40% of bid value on similar government supply
  • Financial readiness: EMD/price terms not explicitly stated; GST-inclusive pricing required for packing, freight, unloading, delivery, and installation
  • Delivery scope: installation at multiple gram panchayats within the district; terms allow quantity variation up to 25% during contract
  • Experience: minimum 5 years of work experience in similar items (note indicates conflicting 3 years in remarks)
  • Deemed acceptance: bid must be complete and compliant with no conditional submissions
  • Documentation: mandatory financials (balance sheets, CA certificates with UDIN), GST returns acknowledgement, trade license, and notarized affidavit for past debarment status

Terms, Conditions & Eligibility

  • EMD/financial terms: GST-inclusive pricing; no explicit EMD amount stated; option clause permits ±25% quantity variance at contracted rates
  • Eligibility: 5-year minimum experience (per terms; 3-year note in remarks), audited turnover for last 3 years, GST return acknowledgments for last quarter of 2025-26, not blacklisted, and no criminal background
  • Documentation: PAN, GST certificate, up-to-date tax challan, trade license, credentials for 40% bid value in government supply, and ITR balance sheet for 2021-22 to 2023-24
  • Delivery & installation: inclusive in price; installation at gram panchayats within the district; no conditional submissions accepted
  • Governing rules: adherence to buyer-added terms, option delivery time calculations, and potential contract extension considerations

Key Specifications

  • No BOQ items available; product categories identified as All in One PC (V2), Entry/Mid Level Laptop, Multifunction Machine MFM (V2)

  • Estimated scope evidenced by credential requirement for 40% of bid value on similar government supply

  • Delivery scope includes installation at gram panchayats within the district; GST-inclusive pricing

  • Option clause allows ±25% quantity variation; delivery period adjustments based on formula provided

Terms & Conditions

  • Option clause permits 25% quantity increase/decrease; extended delivery time calculated as (increased quantity / original quantity) × original period

  • Mandatory documents include GST, PAN, turnover certificates, and 40% credential for similar government work

  • No conditional bids; price must include GST, packing, freight, unloading, delivery, and installation

Important Clauses

Payment Terms

Prices inclusive of GST; no explicit advance or milestone terms provided; delivery and installation included in quoted price

Delivery Schedule

Delivery period begins after original delivery order; option clause enables extended time proportional to quantity change, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; potential for LD implied by contract terms and compliance requirements

Bidder Eligibility

  • Minimum 5 years of experience in supplying similar ICT items to government entities

  • Average turnover for last 3 years must be demonstrated with audited statements

  • Not blacklisted by any government entity; provide notarized affidavit

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Required Documents

1

PAN card copy

2

GST registration certificate with up-to-date GST return

3

Up-to-date Provisional/Professional Tax Certificate & Challan

4

Up-to-date Trade License

5

Credential certificate for 40% of bid value for supply of similar items to any government department

6

Average turnover certificate for last 3 years with audited balance sheet or CA certificate with UDIN

7

Affidavit on Rs. 10 stamp paper declaring no debarment/blacklisting and no criminal background

8

GST return acknowledgement for last quarter of financial year 2025-26

9

Balance sheets or ITRs for FY 2021-22, 2022-23, 2023-24

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for All in One PC and laptop tender in Jalpaiguri 2025?

Bidders must meet eligibility: 5+ years in similar government supply, GST registration, PAN, audited turnover for 3 years, and provide 40% bid value credential. Submit GST returns for 2025-26 and a notarized affidavit of no blacklisting. Include installation charges and ensure compliance with option quantity terms.

What documents are required for government ICT equipment tender in West Bengal?

Submit PAN, GST certificate with latest returns, trade license, annual turnover certificates, CA-certified balance sheets with UDIN for 3 years, ITRs for 2021-22 to 2023-24, and an affidavit of non-debarment. Include credential for 40% of bid value for similar government work.

What are the delivery terms for gram panchayat installations in Bengal?

Prices must include delivery, packing, freight, unloading, and installation. Delivery can be adjusted by ±25% quantity with the original and extended periods calculated per contract rules; minimum additional time is 30 days if needed.

What is the scope of work for All in One PC and MFM tender 2025?

Tender covers multiple ICT devices: All in One PC (V2), Entry/Mid Level Laptop, and Multifunction Machine MFM (V2). No BOQ items are listed; emphasis is on compliant suppliers with government project experience and installation across gram panchayats within the district.

What are the payment terms and GST implications for this tender?

Pricing must be GST-inclusive, covering packing, freight, unloading, delivery, and installation. No explicit upfront payment terms are stated; bidders should anticipate standard government terms and provide compliant invoices reflecting GST as applicable.

How to verify eligibility and avoid debarment for this Bengal tender?

Ensure ongoing government eligibility: not debarred/blacklisted, provide notarized affidavit; supply audited turnover and GST compliance proofs; confirm no criminal insolvency history; gather 3 years of financials and 4+ years of relevant supply experience.

When will the deployment timeline begin after order placement in this tender?

Delivery timing starts from the last date of the original delivery order. If an option clause is exercised, additional time is calculated using the prescribed formula, with a minimum of 30 days for any extended delivery.

What credentials demonstrate government supply experience for this West Bengal bid?

Submit credential certificates showing at least 40% of the bid value for supply of similar items to any government department, plus balance sheets/CA certificates for 3 years, GST returns, and up-to-date tax documentation.

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