Indian Army Rear Brake Shoe and Vehicle Accessories Tender Darjeeling West Bengal 2026 IS (OEM turnover and service centre)

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in DARJEELING, WEST BENGAL - 734001 seeks supply of multiple vehicular spare parts including rear brake shoe, speedometer cable, accelerator cable, KM components, door regulator handle, PTO shaft, fan belt, filters, spark plugs, and related assemblies across 22 items. Estimated value and exact quantities are not disclosed, but the procurement targets OEM and bidder turnover criteria and a flexible quantity option of up to 25% more than bid quantity. Key differentiators include a robust option clause and on-site vs carry-in warranty considerations. This tender emphasizes compliance with OEM service capability and post-sales support in the recipient state. The tender is location-based, with a focus on maintenance and supply of essential vehicle components for defense applications.

Technical Specifications & Requirements

• No formal technical specifications provided in tender data; bidders must rely on BOQ items listed as 22 categories of vehicle spare parts (e.g., rear brake shoe, spark plug, fuel/air/oil filters, voltage regulator, clutch cable, throttle/propler shafts, KM cable assemblies, door opening catch, belt variants, and related assemblies).
• Eligible participants must demonstrate OEM turnover criteria and bidder turnover criteria for the last three financial years ending 31st March; turnover must be evidenced via audited balance sheets or CA/CMA certificate.
• The tender requires a functional service centre in the state of each consignee location for carry-in warranty; if not present, a centre must be established within 30 days of award.
• The procurement allows a quantity increase up to 25% during contract execution and extension of delivery timelines proportionally, with a minimum extension of 30 days.
• No explicit IS/ISO standards are stated in the text; bidders should confirm compliance to any implicit military procurement standards or OEM-specific specifications via the BOQ/technical bid.
• Delivery and payment terms align with standard government supply contracts, including compliance with the option clause and post-award support obligations.

Terms, Conditions & Eligibility

• EMD and financial credentials: Bidders must provide documentary evidence of turnover for the last three years and demonstrate OEM turnover compatibility; audited balance sheets or CA/CMA certificates are required.
• Turnover criteria: Both OEM and bidder turnover criteria apply; the OEM of the primary product with the highest bid value must meet its turnover threshold, with similar requirements for the bidder.
• Delivery timelines: The option clause allows quantity variation up to 25% with delivery time adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Service centres: Carry-in warranty requires a functional service centre in the consignee state; otherwise, establish one within 30 days of award.
• Documentation: Submissions must include GST, PAN, experience certificates, financial statements, and OEM authorizations; specific tender terms specify these as essential bid documents.