Indian Army Department Of Military Affairs 3x5 Flex Print & Photo Frame Supplies Tender 2026

Tender Overview

Indian Army (Department Of Military Affairs) invites bids for a broad package of civil/commercial supplies including 3x5 flex print plantation, photo frames in multiple sizes (5.6 x 2 ft, 3 x 2 ft), photo papers (A4, A3), binding sheets, combo 10mm bindings, spiral bindings, tapes, writing instruments (V5 pens, pencils AA/AAA), batteries (12V), gift paper, drawing sheets, mounting materials, medals (bronze and golden with box), shuttle cock, boards, markers, modular tops, and related items. Estimated contract value is ₹150,000. The scope covers supply, installation, testing, commissioning, operator training, and any required statutory clearances. The ATC allows quantity variation up to ±25%. A Performance Guarantee of 5% of contract value within 90 days is mandated. The absence of explicit location details suggests internal procurement needs across Indian Army facilities and training establishments.

• Tender in India procurement
• Organization: Indian Army procurement
• Product category includes office supplies, medals, frames, and binding materials
• Key differentiator: large, mixed-item supply with installation and training
• Unique aspect: 25% quantity option and mandatory PBG

Technical Specifications & Requirements

• No explicit technical specifications published; items are described by category in the BOQ (26 total items) including 3x5 flex print, photo frames (A4/A3), binding sheets, tapes, V5 pens and other office/branding supplies
• Scope of supply: complete lifecycle from supply to training of operators and obtaining required statutory clearances if any
• Delivery/installation/testing/commissioning included; bidder must plan for on-site setup where required
• ATC requires standard compliance with OEM authorisation where applicable; non-disclosure and security terms apply
• Performance Guarantee (PBG): **5% of contract value; payable within 90 days of order or contract commencement
• Payment terms: not fully specified in data; typical government practice would follow milestone-based payments against delivery and acceptance
• Quantity variation: up to ±25% during contract; extended delivery calculations apply with minimum 30 days
• Bidder responsibilities: upload required certificates and maintain compliance with the buyer’s security policy

Terms, Conditions & Eligibility

• EMD/guarantee: a Performance Guarantee of 5% of contract value via PBG or FDR from a PSU/private bank authorized for government business (SBI, ICICI, Axis, HDFC) within 90 days of order
• Authorisation: Manufacturer authorization from OEM required when bidding through authorized distributors; include detailed OA/authorization documents
• Non-disclosure: Bid must include a signed Non-Disclosure Declaration on bidder letterhead
• Scope clause: Bid price must cover all costs (supply, installation, testing, commissioning, operator training, statutory clearances)
• Delivery terms: Option clause allows ±25% quantity variation and extended delivery periods with calculation rules; minimum 30 days if extended
• Documentation: Upload required at bid submission; failure to submit certificates/documentation can lead to rejection
• Location/Delivery: Not specified in data; procurement is for Indian Army facilities; plan for onsite installation where required