GEM

Hindustan Petroleum Corporation Ltd Auditorium Equipment Tender Rewari Haryana 2026 - Auditorium Chairs, PA System, Projector & Split AC

Q: What is the EMD amount and its applicability for this bid?

The EMD amount is **₹50,000**. It must be provided with bid submission; GST will be applied based on actuals or quoted rate, whichever is lower, within the bidder’s quotation terms.

Q: What are the delivery timing and option clause details for this tender?

The contract allows up to **25% quantity variation** during placement and currency. Delivery timing is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of **30 days** and extensions allowed within the original period.

Q: What products are covered under the HPCL auditorium procurement in Haryana?

Products include **Auditorium Chairs**, **3+2 Seater Sofa Sets**, **Center Table**, **Integrated PA System**, **Wooden Podium**, **Split AC 2 tonnes**, **Projector Screen**, **Projector**, and **Exhaust fans** for an auditorium refurbishment project.

Bid Publish Date

09-Jun-2026, 11:48 am

Bid End Date

19-Jun-2026, 3:00 pm

EMD

₹50,000

Location

REWARI , HARYANA

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Progress

Issue09-Jun-2026, 11:48 am

AwardPending

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Quantity

188

Key Highlights

• Brand/OEM requirements: Not specified; bidders should mention any preferred brands for auditorium chairs, PA systems, or projectors if requested in later documents.
• Technical certifications: No explicit standards listed; bidders should reference ISI/ISO where applicable for AV equipment and furniture, and ensure GST compliance.
• Special clauses: 25% quantity variation allowed during contract and currency; delivery time adjustments based on a defined formula with a minimum of 30 days.
• Eligibility: No liquidation or bankruptcy; required to upload PAN, GSTIN, cancelled cheque, and EFT mandate.
• Warranty/AMC: Not specified; bidders should seek clarification on warranty terms, service support, and AMC scope during bid submission.
• Penalties: Termination rights exercised for non-compliance or delivery failures; no explicit LD rates provided in current data.

Categories 13

SEATING FACILITY AIR CONDITIONER CHAIRS AUDIO VISUAL INSTRUMENT FURNITURE ITEMS AUDITORIUM VIDEO OUTPUT DEVICE SOFA PROJECTOR SCREEN AUDIO EQUIPMENT SOFA SET AUDIO VISUAL ACCESSORY PROJECTOR

Tender Overview

The opportunity is issued by Hindustan Petroleum Corporation Limited (HPCL) for procurement of multiple auditorium-related items in REWARI, HARYANA – 122100. The scope includes Auditorium Chairs, 3+2 seater sofa sets, Center Table, Integrated PA System, Wooden Podium, Split AC 2 tonnes, Projector Screen, Projector, and Exhaust fans. Estimated value is not disclosed; EMD is ₹50,000. The package spans fixed furniture and audiovisual equipment with delivery conditions governed by the buyer’s option clauses. The contract supports quantity variation up to 25% during placement and currency, with adjusted timelines starting from the last delivery date. This tender targets suppliers capable of turnkey auditorium fit-outs with multi-item coordination in a government procurement context.

Technical Specifications & Requirements

Product category: Auditorium furniture and AV equipment (chairs, sofa set, center table), Integrated PA System, Wooden Podium, Split AC 2 tonnes, Projector Screen, Projector, and Exhaust fans.
Delivery terms: Option clause allows up to 25% quantity variation; delivery period recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
EMD: ₹50,000. GST implications to be borne by bidder; GST reimbursement aligned to actuals or capped by quoted rate.
Vendor documentation: PAN, GSTIN, cancelled cheque, EFT mandate.
No detailed technical specs are provided; bidders must align with general government procurement practices and HPCL’s standard terms.

Terms, Conditions & Eligibility

EMD: ₹50,000; payment terms not specified beyond prevailing GST rules.
Delivery: Compliance with option clause; delivery schedule linked to contract and order dates.
Financial standing: Not in liquidation or bankruptcy; bidder must upload an undertaking.
Documents: PAN, GSTIN, cancelled cheque, EFT mandate; GST applied per actuals or quoted rate.
Liability: Seller cannot assign or subcontract without prior written consent; joint liability remains.
Termination: Buyer may terminate for non-compliance or delivery failure; penalties or price adjustments possible.

Key Specifications

Auditorium Chairs and 3+2 Seater Sofa Sets
Center Table and Wooden Podium
Integrated PA System and Projector/Screen
Split AC 2 tonnes and Exhaust fans
Estimated value not disclosed; EMD ₹50,000
Option clause allows up to 25% quantity variation

Terms & Conditions

EMD of ₹50,000 required; GST applied as per actuals or quoted rate
Delivery windows adjust for quantity variation up to 25%
Documentation includes PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

GST handling per bidder's applicable rates; EMD must be provided; no further payment terms stated in data.

Delivery Schedule

Delivery period subject to option clauses; minimum 30 days for additional time; delivery begins after last delivery order date.

Penalties/Liquidated Damages

Buyer may terminate for material non-compliance or delivery failure; specific LD rates not disclosed in provided data.

Bidder Eligibility

Not under liquidation or bankruptcy; provide undertaking
GSTIN registered bidder with valid PAN
Capability to deliver turnkey auditorium furniture and AV equipment in Haryana

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Yes

Item Category

Auditorium Chairs , 3 plus 2 Seater Sofa Set , Center Table , Integrated PA System , Wooden Podium , Split AC 2 tonnes , Projector Screen , Projector , Exhaust fans

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 6

GeM-Bidding-9441060.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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