Catering service (Duration Based) - Non veg; Breakfast; Regular Buffet,Catering service (Duration B
Kendriya Vidyalaya Sangathan
KANCHIPURAM, TAMIL NADU
Posted:
2 April 2025
Closed:
17 April 2025
GEM
GEM
Brahmaputra Valley Fertilizer Corporation Limited Catering Services Tender BVFCL Guest House Assam 2025
Latest Corrigendum Available
Progress
Issue11-Nov-2025, 6:55 pm
Technical12-Jun-2025, 1:13 pm
Financial
Award20-Feb-2026, 2:46 am
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand/agency requirement: none specified beyond BVFCL Guest House catering scope
- • Technical standards/certifications: no explicit standards listed; emphasis on statutory compliance for payroll (PF/ESIC) and bidder ATC acceptance
- • Special clauses: 25% quantity/duration variation at award and post-award; excess settlement invoicing option with supporting documentation
- • Eligibility: demonstrated capability in catering for guest houses or similar hospitality settings; essential financial and legal documents
- • Warranty/AMC: not specified; focus on service delivery continuity and adherence to ATC terms
- • Penalties: not detailed; rely on standard tender penalties/LDs per ATC and contract terms
- • Delivery: service must cover breakfast through dinner and guest care; no explicit delivery window provided
- • Documentation: mandatory submission of GST, PAN, experience certificates, financials, EMD, and technical bids
Categories
8
Tender Overview
Brahmaputra Valley Fertilizer Corporation Limited (Department of Fertilizers) seeks catering services for the BVFCL Guest House, covering cooking and serving breakfast, lunch, dinner, snacks, tea/coffee, and care for visiting guests, boarders, VIPs, and VVIPs. The estimated project value is ₹826,000 with an EMD of ₹16,520. Location details are not specified in the data, but the engagement targets the BVFCL Guest House environment. A notable differentiator is the contract quantity/duration flexibility of up to 25% at award and post-award. This procurement focuses on hospitality service delivery in a government-related facility and requires adherence to the buyer’s ATC terms.
Technical Specifications & Requirements
- Service scope: catering and front-line guest house hospitality (breakfast to snacks); service delivery and guest care for VIP/visitors.
- Contractual flexibility: up to 25% variation in quantity or duration at the time of contract issuance and after award.
- Invoicing option: excess settlement allows additional charges up to a defined percentage of item-level value; requires declared applicability and supporting documents.
- Salary payment clause: service provider must pay salaries/wages to deployed staff first, along with PF/ESIC documentation and bank statements before claiming reimbursement from the buyer.
- No technical standards specified in the data; procurement focuses on service quality, reliability, and compliance with standard government ATC terms.
- EMD: ₹16,520; Estimated value: ₹826,000; bid must include corresponding security deposit details.
Terms, Conditions & Eligibility
- EMD: ₹16,520; submit as specified in ATC terms and conditions.
- Experience: prior catering/service delivery for guest houses or similar hospitality facilities is implied; documentation to prove capability is required.
- Delivery & Execution: service delivery aligned with guest house operations; no explicit deadlines provided in data.
- Payment Terms: salaries/wages paid by the service provider upfront; reimbursement from buyer with applicable statutory documents.
- Documentation: GST registration, PAN, experience certificates, financial statements, EMD submission, and technical bid documents as per buyer ATC.
- Penalties: standard LD clauses not detailed; ATC emphasizes acceptance of all terms.
Key Specifications
-
Service category: Catering services for BVFCL Guest House (breakfast, lunch, dinner, snacks, tea/coffee, sweets)
-
Estimated contract value: ₹826,000
-
EMD: ₹16,520
-
Variation rights: up to 25% in quantity/duration at contract issue and post-award
-
Invoicing: excess settlement option with required supporting documents
Terms & Conditions
-
Key Term 1: 25% contract quantity/duration variation allowed at award and post-award
-
Key Term 2: Excess settlement invoicing with explicit declaration and supporting documents
-
Key Term 3: Service provider salary payment obligation before claiming reimbursement
Important Clauses
Payment Terms
Service provider must pay salaries/wages to deployed staff upfront with PF/ESIC documentation; reimbursement claimed from buyer with bank statements
Delivery Schedule
Catering services to cover breakfast through dinner; data does not specify exact delivery windows; adherence to guest house operations required
Penalties/Liquidated Damages
Standard tender penalties not specified; ATC terms indicate adherence to contractual SLAs and potential LDs per buyer norms
Bidder Eligibility
-
Proven experience in providing catering/hospitality services for guest houses or similar government facilities
-
Demonstrated ability to manage payroll obligations (PF/ESIC) and statutory compliance
-
Financial stability evidenced by recent financial statements and capability to meet EMD and mobilisation requirements
Documents 6
GeM-Bidding-8564828.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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N/a
ANAND, GUJARAT
Posted:
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Closed:
3 May 2025
GEM
Cooperative Training Centre Ranchi Catering Tender Jharkhand 2025 – Veg & Non-Veg Meals, ISO/IS 550 Style Compliance
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Posted:
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Closed:
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GEM
Catering service (Duration Based) - VEG AND NON VEG; BREAKFAST, LUNCH,SNACKS/HIGH TEA,DINNER; BUFFE
Kendriya Vidyalaya Sangathan
DIBRUGARH, ASSAM
Posted:
14 April 2025
Closed:
24 April 2025
GEM
Catering service (Duration Based) - Veg; Breakfast; Regular Buffet,Catering service (Duration Based
N/a
BHARUCH, GUJARAT
Posted:
23 August 2025
Closed:
17 September 2025
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar catering/hospitality services
4
Financial statements (last 2–3 years)
5
EMD submission proof (₹16,520)
6
Technical bid documents demonstrating service capability
7
OEM or supplier authorizations (if applicable)
8
PF/ESIC compliance documents
Corrigendum Updates
3 Updates
#1
16-Dec-2025 Update
Extended Deadline
23-Dec-2025, 3:00 pm
Opening Date
23-Dec-2025, 3:30 pm
#2
09-Dec-2025 Update
Extended Deadline
16-Dec-2025, 3:00 pm
Opening Date
16-Dec-2025, 3:30 pm
#3
29-Nov-2025 Update
Extended Deadline
09-Dec-2025, 3:00 pm
Opening Date
09-Dec-2025, 3:30 pm
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AKSHAYA PRANAB KALITA Under PMA | 06-12-2025 13:13:34 | Qualified |
| 2 | D D TRADERS Under PMA | 29-11-2025 17:02:34 | Qualified |
| 3 | RAMESH CONTRACTOR Under PMA | 23-12-2025 14:16:17 | Disqualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| H1 | AKSHAYA PRANAB KALITA( MSE Social Category:General ) Under PMA | ₹6,62,858 | Item Categories : Catering service (Duration Based) - Catering services in BVFCL Guest House for cooking and serving |
| H2 | D D TRADERS( MSE Social Category:General ) Under PMA | ₹9,19,435 | Item Categories : Catering service (Duration Based) - Catering services in BVFCL Guest House for cooking and serving |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for BVFCL guest house catering tender 2025?
To bid, submit GST registration, PAN, experience certificates, financial statements, and EMD of ₹16,520 along with technical bid documents. Accept all ATC terms, including 25% variation and excess settlement invoicing. Ensure payroll compliance with PF/ESIC before claiming reimbursement.
What documents are required for BVFCL catering procurement 2025?
Required documents include GST certificate, PAN, recent experience certificates for guest-house catering, financial statements, EMD proof (₹16,520), and technical bid documenting service capabilities. OEM authorizations and PF/ESIC compliance documents are also needed if applicable.
What are the delivery requirements for BVFCL Guest House catering?
Contracted caterers must cover breakfast, lunch, dinner, snacks, tea/coffee, and guest hospitality for VIPs. Specific daily service windows are not listed; bidders should align with BVFCL guest house operations and approved schedules in the bid documents.
What is the EMD amount for the BVFCL catering tender 2025?
The EMD amount is ₹16,520. Submit through the specified channel with your bid package; ensure the EMD is valid for the bid validity period and compliant with prudent financial safeguards.
What are the payroll compliance requirements for BVFCL catering services?
The service provider must pay salaries to deployed staff upfront and maintain PF and ESIC documentation, including bank statements of payments. This ensures regulatory compliance before invoicing the buyer for reimbursement.
What are the variation rights for contract quantity in this tender?
The buyer can vary contract quantity or duration up to 25% at the time of issue and after award. Bidders must accept revised quantities/durations and adjust resources accordingly without dispute.
How does excess settlement work in BVFCL catering tender?
Excess settlement allows additional charges up to a specified percentage of the item-level total value. Bidder must declare applicability during invoice creation and provide mandatory supporting documents to validate extra charges.
What is the estimated value and scope of BVFCL Guest House catering?
Estimated value is ₹826,000 for catering services covering meals and guest care. The scope includes breakfast to dinner, beverages, snacks, and VIP guest support, with emphasis on reliable service and compliance with ATC terms.
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Documents 6
GeM-Bidding-8564828.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS