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Border Roads Organisation Stationery Procurement Tender 2026 Department of Defence - 35779 EMD, 50% Option Clause

Bid Publish Date

10-Jan-2026, 11:48 am

Bid End Date

20-Jan-2026, 12:00 pm

EMD

₹35,779

Location

GURDASPUR , PUNJAB

Progress

Issue10-Jan-2026, 11:48 am
AwardPending
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Quantity

21416

Category

File Cover

Bid Type

Two Packet Bid

Key Highlights

  • • BR0 Department of Defence stationery procurement for 2026
  • • EMD amount explicitly stated as ₹35779; payment mode DD or online
  • • Option clause permitting up to 50% quantity variation during contract
  • • FDR accepted as performance security in lieu of PBG; escalation timeline 15 days
  • • Mandatory NDA and bidder financial standing disclosure
  • • Documents required: PAN, GSTIN, cancelled cheque, EFT mandate, NDA
  • • BOQ shows 94 items; no itemized specifications provided in data

Tender Overview

Border Roads Organisation (Department of Defence) invites bids for a broad stationery supply contract encompassing 94 line items such as file covers, various envelopes, pens (blue, red, gel, reynolds), tapes, paper, clips, scales, binders, markers, and related office consumables. The anticipated scope includes multiple catalogued items with an EMD of ₹35779 and a potential quantity adjustment of up to 50% under the option clause. The vendor must meet financial and statutory prerequisites and can submit a fixed deposit receipt as security in lieu of an upfront PBG. The procurement aims to stock essential office supplies for BR0 projects across unspecified locations. Unique terms include NDA commitment and flexibility to extend delivery timelines in line with option quantities.

Technical Specifications & Requirements

  • EMD: ₹35779; payable by Demand Draft or online transfer; Bank details to be provided with bid.
  • Option Clause: Supplier must accept up to 50% quantity variation at contract award or during currency; extended delivery period calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
  • Security: EMD/PBG or Fixed Deposit Receipt (FDR) allowed; FDR to be pledged in bidder’s name; original hard copy to be delivered within 15 days post bid.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; NDA on bidder letterhead.
  • BOQ: 94 items; detailed specifications for items like envelopes, file covers, tape, pens, paper, markers, and accessories are not enumerated in data provided.

Terms, Conditions & Eligibility

  • Bidder financial standing: Not under liquidation or bankruptcy; upload a self-declaration undertaking.
  • Mandatory documents with bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; NDA confirmation.
  • Delivery terms: Deliveries obey option clause and extended periods as applicable.
  • Payment terms: Details not specified beyond standard GeM/GTA norms; ensure alignment with supplier and BR0 processes.
  • Disclosures: NDA and non-disclosure obligations; legal action for breaches.
  • Other: Bidder to create Vendor Code; submission must include scanned proofs of DD if EMD is via DD.

Key Specifications

    • Product categories: File covers, brown/blue/red gel pens, Reynolds pens, high-tech Pilot pens, adhesives, tapes, envelopes, paper, clips, staples, markers, and related office supplies
    • Quantities: 94 items listed in BOQ; exact quantities not disclosed
    • Financials: EMD ₹35779; potential for 50% quantity variation under option clause
    • Standards/Certifications: Not specified in data; bidder to comply with BIS/IS standards if tender requires (not stated)
    • Delivery/Installation: Delivery timeline adjustments per option clause; minimum 30 days for additional time

Terms & Conditions

  • EMD of ₹35779; payment via DD or online transfer

  • Option clause allowing ±50% quantity variation

  • FDR accepted as performance security; 15-day hard copy delivery

Important Clauses

Payment Terms

EMD ₹35779; DD or online payment; supplier to provide proof with bid

Delivery Schedule

Delivery period adjusts with option quantity; minimum 30 days for added time

Penalties/Liquidated Damages

Not specified in available data; standard procurement penalties may apply per contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide PAN, GSTIN, and EFT mandate with bid

  • NDA compliance required; vendor code creation

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Bill of Quantities (BOQ) 94 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 File Cover File Cover 2,630 nos oc@1335td 45
2 Brown Sheet cover for register Brown Sheet cover for register 45 roll oc@1335td 45
3 Ball pen blue or reynolds blue Ball pen blue or reynolds blue 745 nos oc@1335td 45
4 Red pen or Reynolds red Red pen or Reynolds red 300 nos oc@1335td 45
5 Gel pen blue cello Gel pen blue cello 280 nos oc@1335td 45
6 Gel pen red cello Gel pen red cello 45 nos oc@1335td 45
7 Gel pen refill blue Gel pen refill blue 120 nos oc@1335td 45
8 Blue pen refill Blue pen refill 390 nos oc@1335td 45
9 High tech pilot pen green V5 High tech pilot pen green V5 70 nos oc@1335td 45
10 High tech pilot pen Black V5 High tech pilot pen Black V5 90 nos oc@1335td 45
11 High tech pilot pen Blue V5 High tech pilot pen Blue V5 330 nos oc@1335td 45
12 Calculator 12 digit Calculator 12 digit 84 nos oc@1335td 45
13 cello tape blue 1 inch width roll of 65 mtr cello tape blue 1 inch width roll of 65 mtr 95 nos oc@1335td 45
14 cello tape green 1inch width roll of 65 mtr cello tape green 1inch width roll of 65 mtr 95 nos oc@1335td 45
15 cello tape transparent 1inch width roll of 25 mtr cello tape transparent 1inch width roll of 25 mtr 182 nos oc@1335td 45
16 Envelope large superior quality Envelope large superior quality 1,250 nos oc@1335td 45
17 Envelope SE 12 superior quality Envelope SE 12 superior quality 1,200 nos oc@1335td 45
18 Envelope SE 12 inch into 9 point 5 inch Envelope SE 12 inch into 9 point 5 inch 1,050 nos oc@1335td 45
19 Envelope SE 8A Superior quality Envelope SE 8A Superior quality 925 nos oc@1335td 45
20 Envelope SE 07A Superior quality Envelope SE 07A Superior quality 1,025 nos oc@1335td 45
21 Envelope SE 4A Superior quality Envelope SE 4A Superior quality 1,025 nos oc@1335td 45
22 File cover plastic coated File cover plastic coated 750 nos oc@1335td 45
23 Gem Clip steel small pkt 50 pcs Gem Clip steel small pkt 50 pcs 163 pkt oc@1335td 45
24 Glue stick 15 gm Glue stick 15 gm 189 nos oc@1335td 45
25 Gum bottle 700 ml Gum bottle 700 ml 53 nos oc@1335td 45
26 Paper pin alpin pkt 100 gms Paper pin alpin pkt 100 gms 141 pkt oc@1335td 45
27 Pencil HB natraj or apsara pkt Pencil HB natraj or apsara pkt 138 pkt oc@1335td 45
28 Register 300 pages Register 300 pages 390 nos oc@1335td 45
29 Register 100 pages Register 100 pages 510 nos oc@1335td 45
30 Register 500 pages Register 500 pages 395 nos oc@1335td 45
31 Stapler pin HD 10 Stapler pin HD 10 415 pkt oc@1335td 45
32 Stapler machine HD 10 small Stapler machine HD 10 small 77 nos oc@1335td 45
33 Tag Small Size Tag Small Size 220 bdl oc@1335td 45
34 Tag Big Size Tag Big Size 266 bdl oc@1335td 45
35 Scale steel 12 inch Scale steel 12 inch 61 nos oc@1335td 45
36 Plastic sheet A4 for folder cover Plastic sheet A4 for folder cover 200 nos oc@1335td 45
37 Slide binding bar plastic 15 mm Slide binding bar plastic 15 mm 75 nos oc@1335td 45
38 Binder paper clips 25 mm Binder paper clips 25 mm 63 pkt oc@1335td 45
39 Binder paper clips 19 mm Binder paper clips 19 mm 50 pkt oc@1335td 45
40 Permanent marker pen black Permanent marker pen black 70 nos oc@1335td 45
41 CD Writer Pen CD Writer Pen 15 nos oc@1335td 45
42 Marker pen coloured Marker pen coloured 2 set oc@1335td 45
43 A4 Size paper A4 Size paper 1,130 ream oc@1335td 45
44 Legal size paper Legal size paper 530 ream oc@1335td 45
45 Ball pen black Ball pen black 20 pkt oc@1335td 45
46 Rubber Rubber 121 pkt oc@1335td 45
47 Sharpner Sharpner 36 pkt oc@1335td 45
48 Pin Pot Pin Cushion Pin Pot Pin Cushion 25 nos oc@1335td 45
49 Stick Pad Stick Pad 65 nos oc@1335td 45
50 Brown Tape Brown Tape 150 nos oc@1335td 45
51 paper cutter knife paper cutter knife 55 nos oc@1335td 45
52 Correction fluid pen Correction fluid pen 100 nos oc@1335td 45
53 File folder for Dak File folder for Dak 253 nos oc@1335td 45
54 Colour Flag Colour Flag 288 nos oc@1335td 45
55 Fluorescent Fiber Tip High lighter Fluorescent Fiber Tip High lighter 88 nos oc@1335td 45
56 Stick Pad different colour 3 inch into 2 inch Stick Pad different colour 3 inch into 2 inch 55 nos oc@1335td 45
57 Stapler pin number 24 by 6 Stapler pin number 24 by 6 161 pkt oc@1335td 45
58 Blank CD Blank CD 320 nos oc@1335td 45
59 Stainless Scale Stainless Scale 20 nos oc@1335td 45
60 Drawing sheet ivory white extra smooth both size 71 into 56 cm Drawing sheet ivory white extra smooth both size 71 into 56 cm 35 nos oc@1335td 45
61 Cello tape yellow 1 inch width roll of 65 mtr Cello tape yellow 1 inch width roll of 65 mtr 40 nos oc@1335td 45
62 Drawing sheet superior Q 56 cm Yellow or Pink or Green Drawing sheet superior Q 56 cm Yellow or Pink or Green 65 sheet oc@1335td 45
63 Stamp Pad blue Stamp Pad blue 105 nos oc@1335td 45
64 Permanent marker pen blue Permanent marker pen blue 11 pkt oc@1335td 45
65 Refill Red and Black Refill Red and Black 5 nos oc@1335td 45
66 High tech pilot pen Red V5 High tech pilot pen Red V5 115 nos oc@1335td 45
67 Envelope inside cloth fitted size SE6 Envelope inside cloth fitted size SE6 85 nos oc@1335td 45
68 Envelope inside cloth fitted size 8A Envelope inside cloth fitted size 8A 10 nos oc@1335td 45
69 Envelope inside cloth fitted size SE5 Envelope inside cloth fitted size SE5 10 nos oc@1335td 45
70 Brown paper with plastic quoated Brown paper with plastic quoated 105 nos oc@1335td 45
71 Sketch pen Sketch pen 30 pkt oc@1335td 45
72 Cello Tape White or Red or Blue Cello Tape White or Red or Blue 5 nos oc@1335td 45
73 Pen Stand Pen Stand 20 nos oc@1335td 45
74 Poker Poker 40 nos oc@1335td 45
75 High tech pilot pen Blue V7 High tech pilot pen Blue V7 120 nos oc@1335td 45
76 Ink for Hitech pilot pen blue Ink for Hitech pilot pen blue 75 nos oc@1335td 45
77 Cello tape 0 point 5 inch transparent Cello tape 0 point 5 inch transparent 55 nos oc@1335td 45
78 pad ink blue pad ink blue 15 btl oc@1335td 45
79 Writing pad fiber Writing pad fiber 10 nos oc@1335td 45
80 Register 200 pages Register 200 pages 90 nos oc@1335td 45
81 Sutli Sutli 27 kg oc@1335td 45
82 Cello tape transparent 2 point 5 inch width roll of 65 mtr Cello tape transparent 2 point 5 inch width roll of 65 mtr 45 nos oc@1335td 45
83 Register 400 pages Register 400 pages 145 nos oc@1335td 45
84 Gel pen black cello Gel pen black cello 30 nos oc@1335td 45
85 paper cutter blade paper cutter blade 40 nos oc@1335td 45
86 Carbon Paper Keros Carbon Paper Keros 20 nos oc@1335td 45
87 Clip Board Clip Board 10 nos oc@1335td 45
88 Stapler Big Stapler Big 17 nos oc@1335td 45
89 A3 Paper A3 Paper 185 ream oc@1335td 45
90 Talc Sheet Talc Sheet 100 mtr oc@1335td 45
91 CD rewritable CD rewritable 60 nos oc@1335td 45
92 CD Brown Cover CD Brown Cover 5 nos oc@1335td 45
93 Cell AA Cell AA 25 nos oc@1335td 45
94 Cell AAA Cell AAA 25 nos oc@1335td 45

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy duly certified by bank

5

Non-Disclosure Declaration (bidder letterhead)

6

Vendor Code creation documents (as applicable)

7

Scanned proof of EMD payment or DD submission

8

Original hard copy of DD or FDR (as applicable) within stipulated days

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for BR0 stationery tender in Defence Department 2026

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and NDA along with EMD of ₹35779 via DD or online. Provide FDR option if using security, and comply with the 50% quantity option clause. Ensure vendor code and BoQ alignment for 94 items.

What documents are required for BR0 stationery procurement bid 2026

Submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA on letterhead, and proof of EMD payment. Include vendor code creation documents and any bank-issued validation for EFT. Ensure scanned copy of DD if EMD is paid by Demand Draft.

What are the delivery terms under the option clause for BR0 tender

The purchaser may increase or decrease quantity up to 50% at contract placement and during currency. Additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

Which items are included in the BR0 stationery BOQ 94 items

BOQ includes items like file covers, various envelopes, pen types (ball pen, gel pen, high-tech Pilot), cello tape, paper, clips, staplers, scales, and markers. Specific quantities are not disclosed; bidders should align with the 94-item list in the tender package.

What is the EMD amount for this BR0 tender and payment method

EMD is ₹35779. It can be paid via Demand Draft payable to Commander 50 BRTF or online; bidder must upload scanned DD proof if used and deliver hard copy within 5 days of bid end date.

What is required to ensure NDA compliance for the BR0 procurement

Bidders must submit a Non-Disclosure Declaration on their letterhead, with explicit commitment not to disclose contract or specifications, and acknowledge potential legal action for breaches.

When will the delivery schedule adjust if quantity changes under BR0

Delivery time scales with the option clause; if quantity increases, the extended period is calculated accordingly, with a guaranteed minimum of 30 days for additional delivery or extensions.

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