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Begusarai District Panchayats High Mast Lighting Tower with LED Flood Lighting System Tender 2026

Bid Publish Date

27-Jun-2026, 11:37 am

Bid End Date

07-Jul-2026, 12:00 pm

Location

BEGUSARAI , BIHAR
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Progress

Issue27-Jun-2026, 11:37 am
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Begusarai District Panchayats, under the Department of Panchayati Raj, seeks a High Mast Lighting Tower for large area with LED Flood Lighting System across multiple sites in Bihar. The scope centers on multi-location installation, commissioning, and on-site warranty; a complete system includes the mast, junction box, feeder pillar panels, LED luminaires, and control equipment. Expected deliverables cover design, supply, and on-site integration with government-regulated guidelines. The specification emphasizes wind load capacity, IP-rated junction boxes, and IS/IEC-compliant electrical components. The project targets robust, long-life outdoor lighting for expansive public spaces with advanced control features. Unique aspects include pre-dispatch inspection and option to adjust quantity up to 25% during contract execution.

Technical Specifications & Requirements

  • High mast system with multiple sections, each with defined effective length, base plate, and steel plate construction.
  • LED flood luminaires: per mast quantities, luminaire wattage, IP rating per IS 10322, voltage/frequency, and surge protection.
  • Junction box: IP rating per IS/IEC 60529, number of cores, cable size, conductor materials, and test reports from NABL/ILAC labs.
  • Feeder pillar panels: IP rating, pre-treatment, powder coating, MCCB/MCB integration, timer-based ON/OFF, earth terminal, and panel layout with laminated diagrams.
  • Winch, stainless steel wire ropes, and electrical cabling with specified cores, insulation, and conductor materials.
  • Installation and commissioning per State/Central Govt rules; onsite warranty documented in years; manual winch provision for motor failure.
  • Documentation must include external lab test reports and ISI/ISO conformance where applicable.

Terms, Conditions & Eligibility

  • Option to increase/decrease quantity by up to 25% at contract placement or during currency with contracted rates.
  • Delivery/installation at buyer-specified locations; pre-dispatch inspection at seller premises with buyer’s chosen external agency or internal facility.
  • Bidder must not be under liquidation or bankruptcy; provide undertaking to this effect.
  • Submission requires pre-dispatch inspection readiness, with 7 days notice to arrange inspection; penalties or LDs may apply for delays.
  • Payment terms and additional vendor obligations align with state government procurement norms; detailed terms are provided in contract schedules.

Key Specifications

  • High Mast Lighting Tower: multi-section mast with specified effective section length and base plate dimensions

  • Junction Box: IP class per IS/IEC 60529; NABL/ILAC test report on demand; number of cores and cable sizes specified

  • Feeder Pillar Panel: pre-treatment, powder coating; MCCB/MCB, timer, earth terminal, laminated diagram, IP rating

  • LED Flood Light Luminaire: per mast quantity, wattage, IP rating per IS 10322, input voltage range, color temperature, surge protection

  • Cables and Conductor: specified core counts, cable sizes (mm²), conductor material, and ISI marked wiring where applicable

  • Winch & Rope: manual operation option, stainless steel rope with breaking load per standard

  • Electrical System: feeder panel wiring, voltage/frequency specs, and cable category

  • Warranty: onsite warranty period to be specified in years; installation per govt guidelines

Terms & Conditions

  • Option Clause: 25% quantity variation during/after contract with same rates

  • Pre-dispatch inspection: buyer-selected agency, costs borne by buyer, 7-day readiness window

  • Payment terms: governed by buyer’s standard terms; security deposit and warranties as per contract

  • Delivery: multi-location installation with delivery timeline from last PO date; acceptance by buyer

  • Eligibility: bidder non-liquidation, no bankruptcy; mandatory undertaking

Important Clauses

Payment Terms

Payment terms aligned with government procurement; may include advance and milestone payments as per contract.

Delivery Schedule

Delivery period commences from last date of original delivery order; option quantity delivery time follows a calculated formula.

Penalties/Liquidated Damages

LDs may apply for delayed delivery or non-compliance with technical specs; exact rates not disclosed in data.

Bidder Eligibility

  • No history of liquidation or bankruptcy; provides undertaking

  • Demonstrated experience in supply/installation of high mast lighting and LED luminaires

  • Financial capacity evidenced by audited statements and turnover adequate for project scale

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)

Authority Records

PANCHAYATI RAJ DEPARTMENT

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Documents 3

GeM-Bidding-9517555.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of High Mast Tower (in Meters) 16
GENERIC Installation and commissioning (Installation and commissioning work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes. Including Civil work at site
GENERIC Onsite warranty (in Years) 3
High mast System No of sections 2
High mast System Effective length of each section (in m) 8.5
High mast System Material construction: The mast shall be manufactured using special steel plates, conforming to 355 gradeasper BSEN10 025
High mast System Bottom diameter (in mm) - Minimum 540
High mast System Plate thickness for Middle (in mm) - Minimum 4
High mast System Plate thickness for Bottom (in mm) - Minimum 5
High mast System No of longitudinal welds / section (in Nos) 1
High mast System Diameter of base plate (in mm) - Minimum 740
High mast System Thickness of base plate (in mm) - Minimum 25
Wind Load Maximum Wind load 50 m/sec
Door Opening Size of opening and closing door at base compartment of high mast (in mm) - Minimum 1200 x 250
Junction Box Ingress protection for Junction Box i.e. IP Class (as per IS/IEC:60529:2001 latest) Test Report from Central Government lab/NABL/ILAC accrediated lab and report shall furnish to buyer on demand IP 65
Junction Box No of core 3
Junction Box Cable category FR
Junction Box Size of cable (in Sq mm) 4
Junction Box Conductor material shall be Copper
Winch The winch shall have provision for manual operation in case of failure of the motor Yes
Stainless Steel Wire Rope The breaking load of each rope shall be at full load as per the relevant standard >/=2250Kg
Electrical System, Cable and Cable Connections No. of cores 4
Electrical System, Cable and Cable Connections Cable shall be Armoured
Electrical System, Cable and Cable Connections Conudctor material shall be Copper
Electrical System, Cable and Cable Connections Cable Category C1
Electrical System, Cable and Cable Connections Incoming power cable from feeder panel to base compartment of mast and cable shall conforming to IS:7098 (Part 1):1988 latest
Feeder pillar Panel Feeder pillar panel for each mast Yes
Feeder pillar Panel Feeder panel shall be suitable for 415 V, 3 phase, 4 wire, 50 Hz, AC
Feeder pillar Panel The control panels shall be Stand mounted
Feeder pillar Panel Ingress protection for feeder pillar panel i.e IP Class (as per IS/IEC:60529:2001 latest).Test Report shall furnish from Central Government lab/NABL/ILAC accrediated lab to buyer on demand IP 65
Feeder pillar Panel It shall be fabricated out of 14 SWG CRCA sheet steel
Feeder pillar Panel Thickness of sheet (in mm) 2
Feeder pillar Panel The panels shall be given pre-treatment and powder coated and color shall be Grey
Feeder pillar Panel The stand shall be painted in Black color
Feeder pillar Panel Cable entry shall be at the Bottom
Feeder pillar Panel The panels shall have knock outs of the required cable
Feeder pillar Panel Laminated circuit diagram shall be pasted inside of the door
Feeder pillar Panel Feeder pillar shall have pad locking arrangement Yes
Feeder pillar Panel Earth terminal 12 mm dia. Bolts
Feeder pillar Panel Panel shall have a sloping cover to avoid accumulation of dust Yes
Feeder pillar Panel Panel shall be provided with incoming & outgoing MCCB / MCB of appropriate rating and in desired quantity depending on total no of circuits in use yes
Feeder pillar Panel Timer for automatic ON & OFF of lights with pilot lamps shall be provided Yes
Feeder pillar Panel Bus bars material Yes. Copper
Feeder pillar Panel No of Cores 4
Feeder pillar Panel Size of cable (in Sq.mm) 4
Feeder pillar Panel Cable Shall be Armoured
Feeder pillar Panel The conductor material shall be Copper
Feeder pillar Panel cable category C1
LED FLOOD LIGHT LUMINAIRE No. of Luminaires for each high mast lighting tower (in Nos) 8
LED FLOOD LIGHT LUMINAIRE LED Rating/System Wattage/Rated Power for each luminaire 200W
LED FLOOD LIGHT LUMINAIRE Luminaire System Efficacy (Lumen/watt) >/= 100 Lm/Watt
LED FLOOD LIGHT LUMINAIRE Ingress Protection (IP Rating) as per IS:10322 (Part 1):1982 latest IP65
LED FLOOD LIGHT LUMINAIRE Mounting brackets (included) Adjustable
LED FLOOD LIGHT LUMINAIRE Input operating Voltage range and frequency 90 to 300 Volts AC at 50Hz+/-2Hz
LED FLOOD LIGHT LUMINAIRE Rated voltage 230 V AC 50 Hz
LED FLOOD LIGHT LUMINAIRE Colour temperature 6000K (+/- 500K)
LED FLOOD LIGHT LUMINAIRE Optic lense material (UV stabilised) (Write NA for without optic lense supply) Poly carbonate lense
LED FLOOD LIGHT LUMINAIRE Operating temperature range -20 deg C to +50 deg C
LED FLOOD LIGHT LUMINAIRE The luminaire shall be protected against surges and transients( Internal) >/=5KV
LED FLOOD LIGHT LUMINAIRE Number of electronic control gear per luminaire (power supplies) 1 No.
LED FLOOD LIGHT LUMINAIRE Length of ISI marked three core wire (shall be provided along with supply of material) 50 cm

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high mast/LED lighting projects

4

Financial statements (audited) for the last 2-3 years

5

Bid security/EMD as required (amount not specified in data; bid to include security deposit where applicable)

6

Technical bid documents showing compliance with IS/IEC 60529, IS 10322, and other referenced standards

7

OEM authorizations (if applicable) and manufacturer compliance certificates

8

Pre-dispatch inspection readiness statement and any external lab test reports

Frequently Asked Questions

How to bid for Begusarai high mast lighting tender in 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as per T&C. Ensure IS/IEC 60529 and IS 10322 compliance for junction boxes and luminaires, and provide OEM authorization if required. Include pre-dispatch inspection readiness and option clause adherence for quantity adjustments.

What documents are required for the high mast lighting tender in Begusarai?

Required documents include GST certificate, PAN, audited financials, experience certificates for similar work, OEM authorizations, technical compliance certificates, and NABL/ILAC lab test reports for IP-rated components. Submit pre-dispatch inspection plan and bid security as applicable.

Which standards govern the LED luminaire and junction box in this tender?

Luminaire requirements follow IS 10322 and IP ratings per IS/IEC 60529; junction boxes must meet IP Class standards and be tested by NABL/ILAC labs. Also expect ISI/ISO conformity for electrical components where specified.

What is the delivery arrangement for multi-location erection?

Delivery is at buyer-provided locations with installation and commissioning per State/Central Govt guidelines. The option clause allows up to 25% quantity change, and delivery timelines commence from the last PO date, with a minimum 30-day extension where applicable.

What are the EMD requirements for the Begusarai tender?

EMD details are not explicitly provided here; bidders should refer to the tender terms to determine the exact EMD amount or percentage. Ensure submission with the bid as required by the Buyer Added Terms and Conditions.

How is warranty and after-sales support addressed in this bid?

Onsite warranty is requested for the high mast system, with a specified period in years per terms. Warranty coverage typically includes replacement of defective components, maintenance during the warranty period, and service response times per contract.

What is the inspection process before dispatch for this tender?

Pre-dispatch inspection is conducted at the seller premises or designated location. The buyer or their authorized agency conducts testing; inspection readiness is conveyed by email, and 7 days are allowed for scheduling. External lab tests may be charged to the buyer.

What is the scope of the option clause in this lighting project?

The purchaser may increase or decrease contracted quantity by up to 25% at contract placement or during currency, with adjusted delivery timelines based on the formula provided, ensuring minimum 30 days extra if needed.

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