Samastipur District Panchayats Trackside Indicator Boards Bid Bihar IRICEN Manual 2026

Tender Overview

Samastipur District Panchayats invites bids for Trackside Indicator Boards and Signages as per the IRICEN Manual (Q3) to serve the Department of Panchayati Raj in Samastipur, Bihar 848101. The tender covers the procurement of indicator boards and signage with generic physical-appearance details including shape and material specifications. The scope references a flexible quantity clause allowing up to 25% quantity variation at contracted rates, with delivery timelines adjusted accordingly. A key differentiator is the requirement for Detailed Design Drawings to be approved by the buyer within 7 days of award, with modification lists provided within a further 7 days. Pre-dispatch inspection is conducted by the buyer or an approved agency, with inspection costs borne by the buyer. The contract emphasizes supply to the buyer-provided installation address and strict adherence to approved drawings, ensuring alignment with district-level signage standards and IRICEN guidelines. This tender is distinctive for its design-approval workflow and the option-based delivery extension, which optimizes project timelines in a district infrastructure context.

Technical Specifications & Requirements

• Category: Indicator Boards / Signages
• Category: Physical characteristics – Shape and Elevation details
• Category: Physical characteristics – Material requirements
• Standards/Compliance: Signage to conform to IRICEN Manual (Q3) and any referenced municipal signage norms
• Delivery & Installation: Delivery address to be provided by Buyer; installation may be part of scope
• Inspection: Pre-dispatch inspection by Buyer or nominated agency; external labs’ charges borne by Buyer; in-house testing facilities by Seller
• Drawings: Submission of Detailed Design Drawings within 7 days of award; modifications communicated within 7 days; non-compliance may affect timelines
• Financials: No explicit EMD amount listed; bidders must ensure financial viability and non-liquidity status
• Flexibility: Option clause permits up to 25% quantity variation during and post-award with proportionate delivery time adjustments
• Delivery Window: Delivery period adjusted based on the final orders and approved drawings; extended timelines subject to option clause

Terms, Conditions & Eligibility

• Option Clause: Up to 25% quantity increase/decrease at contracted rates during and after the contract; delivery period adjusted as per formula with a minimum of 30 days; extended delivery time rules apply.
• Drawing Approval: Submit Detailed Design Drawings within 7 days of award; buyer response on approval or required modifications within 7 days; delays in approval may lead to reset of delivery schedule without LD.
• Delivery & Installation: Actual delivery and installation at the buyer-provided address; all supply aligns with approved drawings.
• Financial Standing: Bidder must declare non-liquidity; no liquidation or bankruptcy status; an undertaking must be uploaded.
• Inspection: Pre-dispatch inspection arranged by buyer; external inspection charges borne by buyer; seller provides in-house testing facilities if needed.
• General Compliance: Bidders must adhere to all terms and ensure supply as per contract specifications and drawings.