GEM

Rural Development Department Bihar High Mast Lighting Tower Tender Samastipur LED Flood Lighting 2025

Bid Publish Date

29-Nov-2025, 6:54 pm

Bid End Date

09-Dec-2025, 7:00 pm

Location

SAMASTIPUR , BIHAR

Progress

Issue29-Nov-2025, 6:54 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Defined 25% quantity variation right at contract and during currency of contract
  • • Mandatory in-state service center within 30 days of award (if not present) with documentary proof
  • • Dedicated toll-free service number and escalation matrix required
  • • Delivery period rules tied to original delivery order date with minimum 30-day extension
  • • No BOQ items listed; product category specified as High Mast Lighting Tower with LED Flood Lighting System (Q3)
  • • Contractual terms emphasize performance support and post-award service readiness
  • • Bidder must provide undertakings on financial standing (no liquidation/bankruptcy) and OEM authorizations where applicable

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The Rural Development Department (Bihar) invites bids for a High Mast Lighting Tower equipped with an LED Flood Lighting System to service a large area in Samastipur, Bihar (PIN 848101). The procurement scope centers on a lighting solution capable of delivering broad-area illumination; the BOQ shows no listed item count. A key differentiator is the option clause enabling up to 25% quantity variation at contract rates, with delivery timelines anchored to the final delivery order date. The tender emphasizes post-award service infrastructure, including in-state service centers and toll-free support. The opportunity targets suppliers with robust field-service capability and the ability to scale deliveries while maintaining on-site support within the state.

Technical Specifications & Requirements

  • Product category: High Mast Lighting Tower with LED Flood Lighting System (Q3)
  • Quantity adjustment: up to 25% increase/decrease at contract quantity during award and currency of contract
  • Delivery timing rule: delivery period calculated from the last date of the original delivery order; minimum added time is 30 days; extended period may apply up to original delivery period
  • Service infrastructure: functional Service Centre in the Consignee State (within 30 days of award if not existing), documentary evidence required for payment release
  • Support: dedicated toll-free service number and escalation matrix required from bidder/OEM
  • BOQ: No items listed

Terms, Conditions & Eligibility

  • Financial standing: bidder must not be under liquidation or bankruptcy; submit an undertaking
  • Service obligation: establish/validate in-state service center within 30 days of award; payment release tied to service capability evidence
  • Support commitments: dedicated toll-free line and escalation matrix for service support
  • Delivery/extension: option clause governs quantity changes and extended delivery time calculations
  • Documentation: compliance with ATC and supplier registration; include OEM authorizations where applicable
  • Warranty/maintenance: on-site or carry-in warranty as per terms; penalties or LD not explicitly specified in available data

Key Specifications

  • Product: High Mast Lighting Tower with LED Flood Lighting System

  • Category/Type: Q3 large-area lighting solution

  • Quantity flexibility: up to 25% order variation

  • Delivery: minimum 30 days extension for additional quantity, based on formula

  • Service center: required in-state, evidence for payment release

  • Support: dedicated toll-free number and escalation matrix

Terms & Conditions

  • 25% quantity variation allowed at contract value

  • In-state service center required within 30 days of award

  • Dedicated toll-free service and escalation matrix mandatory

  • Delivery period adjustments use defined calculation method

Important Clauses

Delivery Schedule

Delivery period begins from the last date of the original delivery order; additional time for increased quantity follows (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

EMD & Financial Standing

Bidder must not be under liquidation or bankruptcy; must upload an undertaking confirming financial standing

Service Center & Support

Functional Service Centre in the State of each Consignee Location; on-site or carry-in warranty as applicable; payment release upon documentary evidence of service capability

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy; provide undertaking

  • Functional Service Centre in the state of the consignee; evidence required

  • Demonstrated capability for LED lighting systems and high mast towers

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates related to similar high-mmast lighting or LED floodlighting projects

4

Financial statements or solvency proof

5

EMD/Security deposit documentation (if applicable per ATC)

6

Technical bid documents and compliance statements

7

OEM authorization/authorized dealer certificates (where applicable)

8

Documentation proving existence or establishment of Functional Service Centre in the State (within 30 days of award)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the high mast lighting tender in Samastipur Bihar 2025?

Bid submission requires GST, PAN, experience certificates, financial statements, EMD documentation, OEM authorizations, and evidence of a Functional Service Centre in Bihar. Ensure compliance with the 25% quantity variation clause and provide a detailed delivery plan based on the original order date.

What documents are required for the Bihar lighting tender submission?

Submit GST certificate, PAN, experience certificates for similar LED flood lighting projects, financial statements, EMD documentation, technical bid, OEM authorization, and proof of in-state service center or plan to establish within 30 days of award.

What are the delivery terms for quantity variation in this tender?

The purchaser may increase or decrease quantity up to 25% at contract rates, and during currency up to 25%. Delivery time is recalculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What service requirements are specified for after-sales support?

Bidder/OEM must have a dedicated toll-free service number and an escalation matrix. If no in-state service center exists, establish one within 30 days of award; payment release requires documentary evidence of service capability.

What standards or certifications are expected for the lighting system?

The tender specifies LED Flood Lighting System (Q3) with in-state service capability; however, explicit ISI/ISO standards are not listed in the available data. Ensure technical bid demonstrates compliance with applicable local electrical standards and safety norms.

When does the procurement expect delivery after award?

Delivery is governed by the original delivery order date; any extended period due to quantity variation must follow the calculated formula, with a minimum extension of 30 days.

What are the eligibility criteria for financial standing in this Bihar tender?

Bidders must not be under liquidation, court receivership, or bankruptcy. An undertaking confirming sound financial status must be uploaded with the bid; no explicit turnover or net-worth thresholds are listed in the available terms.

How will payment be released after delivery for this procurement?

Payment is contingent on documentary evidence of a functional service center and service readiness in Bihar; a dedicated service line and escalation matrix are required to support timely service delivery before payment release.

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