Indian Army Jhansi Uttar Pradesh stationery and art supplies tender 2026 - General Office Materials & GST-compliant procurement

Tender Overview

The Indian Army, Department Of Military Affairs, is seeking supply of a broad range of stationery and drawing materials in Jhansi, Uttar Pradesh (postal code 284001). Items include A4 100-sheet papers, sketch pen sets, poster colors, tapes in multiple widths, marker pens, spiral sheets, lamination sheets, OHP sheets, Fevicol glue, drawing rolls, and Steadtler pen sets. The bundle comprises 20 line items with a bulk-paper and art-supplies focus to meet daily operational and training needs. The tender emphasizes GST compliance, vendor code creation, and a mandatory pre-supply sample approval process to ensure bulk conformity. A 25% quantity flex clause may be exercised on contract, increasing during the contract period at contracted rates, with delivery timing linked to the last delivery order.

Technical Specifications & Requirements

• No explicit product specs are published; the BOQ lists a wide spectrum of stationery and art supplies, including packaging for A4 sheets, OHP sheets, lamination sheets, and various tapes.
• Procurement requires adherence to standard commercial invoicing through GeM with GST invoice uploads and GST portal confirmations.
• Pre-approval samples: two advance samples to be submitted within 5 days of award; buyer approval or modification list within 5 days; bulk supply aligned to approved sample; non-conforming samples may trigger contract termination.
• Delivery timelines depend on contract execution and option-clauses; extension mechanics apply with a minimum 30 days additional time.
• Mandatory documentation includes PAN, GSTIN, cancelled cheque, and EFT mandate; GST considerations are at bidder's discretion with reimbursement limits.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract time and during the currency.
• GST: Bidders must assess applicable GST; reimbursement limited to actual or applicable rates; max GST% as quoted.
• Documentation: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; upload GST invoice and GST portal payment confirmation on GeM.
• Sample & Compliance: Advance samples required; non-conforming samples or delays can lead to modifications or contract termination; samples supplied free of cost unless otherwise specified.