Indian Army Gurudaspur Punjab Procurement - Electrical & Mechanical Spares Tender 2026

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad set of electrical and mechanical spare parts broadly described under the ROD CONNECTING ASSY, PISTON STD COMP, RING PISTON COMP, JOINT AND GASKET COMP SET, BEARINGS, AMPERE METERs, VOLTMETERs, FUSE HOLDERS, POWER CABLES, VOLTAGE REGULATORS, IGBT MODULE, ELECTRIC WELDING ROD, and STEEL MILD items for requisition at Gurudaspur, Punjab. The tender references 15 BOQ items, though detailed quantities and values are not disclosed. A 25% quantity option exists during contract placement and extended delivery, with delivery time adjustments based on the option clause. Bidders must consider GST, advance sampling, and vendor-code prerequisites. The procurement emphasizes non-obsolescence with a 5-year residual market life requirement and vendor financial credibility checks. The buyer reserves rights to adjust quantities and delivery windows as per clause. Ensure readiness for advance sample approval within 5 days of award and subsequent modification cycles if required. Unique aspects include a strong emphasis on timely sampling, GST considerations, and the flexibility to scale orders by up to 25%.

Technical Specifications & Requirements

• Product categories include mechanical assemblies (ROD CONNECTING, PISTON SETS, BEARINGS) and electrical components (AMPEREMETER AC, VOLTMETER AC, METER ELECT FREQUENCY, FUSE HOLDER, CABLE POWER, AND VOLTAGE REGULATOR).
• Sample approval required within 5 days of contract award; modifications communicated within 5 days post-sample review.
• GST guidance: bidder bears GST calculation; reimbursement as actuals or capped rate, whichever is lower.
• 5-year residual life mandate: offered items must not be end-of-life per OEM during the period.
• Documentation for bidder-code: PAN, GSTIN, Cancelled cheque, EFT mandate certified by bank.
• No explicit technical performance figures or ISI/ISO standards listed.
• Delivery flex: option to increase quantities up to 25%; delivery period adjusted per contract terms; minimum extension 30 days.
• Tender context: 15 total items; no explicit quantities in the BOQ data provided.

Terms, Conditions & Eligibility

• Option Clause allows quantity variation ±25% at contract placement and during currency.
• Bidder must demonstrate not in liquidation or bankruptcy; provide an undertaking.
• Bidders must quote only non-obsolete items with at least 5 years residual market life.
• GST responsibility falls on the bidder; reimbursement rules as stated.
• Mandatory vendor-code documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
• Failure to submit required certificates/documents may lead to rejection; samples must be approved before bulk production; delays in buyer approval may adjust delivery without LD.