Indian Army Department of Military Affairs Rack Server with Monitor, HP Workstations & Laminator Tender 2026

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of IT and office automation equipment including Rack Servers with monitors, HP Workstations PC, a 42 inch Laminator Machine, HP Curved Monitor 34 Inch, and Color MFD Printer. The contract features an estimated value disclosed only as part of bidder documents, with an EMD of ₹119,850. The scope allows a 25% quantity variation at award and during contract execution, with delivery timelines tied to the original delivery period and extended periods, ensuring flexibility for bulk adjustments. A functional service centre requirement is mandated in every consignee state for carry-in warranty; on-site warranty may relax this. The tender emphasizes financial due diligence, including turnover criteria and mandatory bidder certificates. Unique elements include the option clause for quantity adjustments and the conditional establishment of a service centre within 30 days of award. This procurement targets a combination of IT hardware and office automation to support military operations and administration.

Technical Specifications & Requirements

• Product categories: Rack Servers with monitors, HP Workstations PC, Laminator Machine (42 Inch), HP Curved Monitor (34 Inch), Color MFD Printer
• Key commercial terms: EMD ₹119,850, quantity variation up to 25%, delivery period linked to original period with extension rules, minimum 30 days for extended delivery
• Service & support: Functional Service Centre in each consignee state for carry-in warranty; establishment within 30 days if not present; payment upon documentary evidence
• Financial prerequisites: Minimum average annual turnover requirement (3-year window) with audited statements or CA/Cost Accountant certificate; ongoing financial solvency verification
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documentation
• Eligibility: No liquidation or bankruptcy status; bid-specific certificates required

Terms, Conditions & Eligibility

• EMD: ₹119,850; submit as specified in bid documents
• Turnover criteria: three-year average turnover as defined in tender; provide audited balance sheets or CA/Cost Accountant certificate
• Delivery: quantity adjustments up to 25%; delivery period aligned to original delivery period with extended calculation rules; minimum 30 days
• Warranty/Support: carry-in warranty requires state-wise service centres; else on-site warranty may apply; proof of service capability required
• Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; bid-specific certificates as per ATC; vendor code creation documents
• Compliance: bidders must avoid liquidation or bankruptcy and upload undertaking; ensure all attachments and certificates are complete