Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert Cooler; Steel Body Cooler
Indian Air Force
NEW DELHI, DELHI
Posted:
17 January 2025
Closed:
31 January 2025
GEM
GEM
North Western Railway Hiring of Air Conditioners and Desert Coolers Monthly Based Bikaner Rajasthan 2026
Bid Publish Date
17-Feb-2026, 9:54 pm
Bid End Date
11-Mar-2026, 11:00 am
EMD
₹94,210
Value
₹47,10,233
Progress
Issue17-Feb-2026, 9:54 pm
AwardPending
Quantity
274
Bid Type
Single Packet Bid
Categories
5
Tender Overview
Organization: North Western Railway (Indian Railways) seeks monthly procurement of Air Conditioners and Desert Coolers - Desert Cooler; Steel Body Cooler for the Bikaner division. Estimated value: ₹4,710,233 with an EMD of ₹94,210. Location: Bikaner, Rajasthan (Bikaner Division). Contract scope emphasizes equipment supply under GCC for service contracts with Railway-specific ATC; bid may include up to 25% variation in quantity or duration before and after contract issuance. Unique terms include Bankers’ Cheque / BC-based EMD submission and possible FDR as security. A high-level ATC overrides GeM terms where conflict occurs.
Technical Specifications & Requirements
- No technical specifications provided in the public data; essential elements derive from ATC and BOQ notes: monthly supply of air conditioning units and steel-bodied desert coolers for railway deployment.
- EMD value: ₹94,210; payment via Banker's Cheque (BC) in favour of Sr.DFM / North Western Railway / Bikaner; hardcopy delivery within 5 days post bid end.
- ATC & GCC govern contract; location can shift to meet railway needs; penalties as per ATC; final authority for schedule/specifications rests with Sr.DEE/G/BKN.
- Performance security may be via PBG or FDR; FDR to be endorsed in the bidder’s favor; release terms specified in FDR process.
Terms, Conditions & Eligibility
- EMD: ₹94,210; payment terms not specified beyond EMD mechanics; submission requires certificates uploaded per tender docs.
- Quantity/duration variation: +/- 25% at bid stage or contract issuance; bidder must accept revised scope if issued.
- Financial standing: bidder must avoid liquidation or receivership and upload an undertaking.
- Documentation: mandatory certificates/upload per ATC; EMD via BC or FDR acceptable; hardcopy delivery to be completed within 5 days after Bid End/Opening date.
- Jurisdiction: governed by GCC for Service Contract; penalties apply per Buyer ATC; final decision rests with railway authority.
Key Specifications
-
Product/service names: Air Conditioners and Desert Coolers (Steel Body) for railway use
-
Estimated value: ₹4,710,233; EMD: ₹94,210
-
Delivery location: Bikaner Division, North Western Railway
-
Standards/quality: Not specified in data; ATC/GCC governs
-
Experience: Prior similar supply experience recommended in ATC
-
Warranty/AMC: Not specified in available data; ATC governs penalties
-
Penalties: As per Buyer Added ATC document
Terms & Conditions
-
EMD of ₹94,210; payment via BC or online with hardcopy delivered within 5 days
-
Quantity/duration can change ±25% at contract issue and prior to issuance
-
ATC/GCC applicable; penalties defined in ATC; Sr.DEE/G/BKN final authority
-
FDR allowed as performance security; release terms tied to endorsements
Important Clauses
Payment Terms
EMD payable ₹94,210; BC in favour of Sr.DFM / North Western Railway / Bikaner; optional FDR; hardcopy delivery within 5 days
Delivery Schedule
Location can shift within Bikaner Division as per railway requirements; no fixed delivery window published
Penalties/Liquidated Damages
Penalties defined in Buyer Added ATC; final authority on penalties rests with railway officials
Bidder Eligibility
-
Not under liquidation or court receivership; provide undertaking
-
Prior experience in supplying air conditioners or desert coolers to large organizations
-
Financial health evidenced by statements; GST and PAN registered
Documents 4
GeM-Bidding-8979787.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent account number (PAN) card
3
Experience certificates for similar supply of ACs/desert coolers
4
Financial statements of last 3 years
5
EMD submission proof (Banker’s Cheque or online receipt)
6
Technical bid documents and certificate uploads
7
OEM authorization / manufacturer credentials (if applicable)
8
FDR or PBG-related submission documents (if applicable)
Frequently Asked Questions
How to bid for air conditioner tender in Bikaner with ISI standards?
Bidders must upload all certificates listed in the ATC, provide EMD ₹94,210 via BC or online, and submit technical bid with proof of prior railway-like supply. The GCC/ATC govern, and penalties apply per railway terms. Ensure delivery readiness within Bikaner Division and compliance with required OEM/authentications.
What documents are required for a desert cooler procurement bid in Rajasthan?
Submit GST, PAN, 3 years of financials, experience certificates for similar equipment, EMD proof, technical bid, and OEM authorization if applicable. Include FDR or PBG as security, with endorsement details for release per tender terms; ensure hardcopy delivery within 5 days after bid end.
What are the EMD and security deposit requirements for this tender?
EMD is ₹94,210. Acceptable security includes Banker’s Cheque or online EMD; Performance Security may be provided as PBG or FDR in favor of Sr.DFM / North Western Railway / Bikaner. FDR requires railway endorsement and must be released per documented terms.
What delivery terms apply to the North Western Railway cooling equipment tender?
Delivery location is the Bikaner Division; the location may shift per railway requirements. There is no fixed delivery window published; ensure readiness to deploy equipment as directed by Sr.DEE/G/BKN and comply with ATC penalties for delays.
What are the variation allowances in contract quantity for this procurement?
The buyer may adjust contract quantity or duration by up to 25% at the time of contract issue and thereafter. Bidders must accept revised quantities or durations if issued, subject to the ATC terms and GCC for service contracts.
Which standards or certifications are explicitly required for bidders?
The tender relies on ATC and GCC; no specific standalone standards are published in available data. Bidders should provide applicable certificates per ATC, including OEM authorizations and compliance with railway service contract terms as specified by Sr.DEE/G/BKN.
How will penalties be determined for non-compliance in this railway tender?
Penalties are defined in the Buyer Added ATC document; where conflicting, the ATC prevails over GeM terms. Final penalty authority rests with railway officials; ensure adherence to schedule and performance requirements to minimize LDs.
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Documents 4
GeM-Bidding-8979787.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS