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Ratlam District Police A4 & Legal Size Multifunction Printer Tender Madhya Pradesh 2026 - ISO/IEC 24734, On‑Site Warranty

Bid Publish Date

20-Jun-2026, 5:53 pm

Bid End Date

30-Jun-2026, 6:00 pm

Location

RATLAM , MADHYA PRADESH
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Progress

Issue20-Jun-2026, 5:53 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Ratlam District Police in RATLAM, MADHYA PRADESH 457001 invites bids for an A4 and Legal Size Multifunction Printer (MFP) to support PAC operations. The procurement focuses on a complete MFP solution with printing, scanning, copying, and optional fax capability. Technical criteria reference ISO/IEC 24734 performance for speed, duplexing, and document handling. Key differentiators include on-site warranty and potential for extended warranty, plus a flexible quantity option clause allowing up to 25% variation. The tender seeks a printer with robust connectivity, multiple paper trays, and reliable scanning/copying hardware suitable for police administration workflows. This call emphasizes standard compliance, serviceability, and duration-based support terms. Unique aspects include a permissive quantity variation while maintaining contracted rates and delivery linked to last delivery order dates.

Technical Specifications & Requirements

  • Category: General Product Information for MFP with A4 and Legal Size support
  • Printing Technology: Compatible with laser/LED MFP performance benchmarks; speeds to be validated per ISO/IEC 24734 for both monochrome and colour outputs
  • Duplexing: Auto duplexing (2-sided) capability for printing and copying
  • Document Handling: Original document feeder type for scanning/copying; minimum requirement for main paper trays as specified
  • Connectivity: Standard network and USB interfaces; on-site installation supported
  • Warranty: On-site warranty (years) and possibility of Extended Warranty beyond standard term
  • Other: Fax availability, if applicable to MFP unit; compliance with police procurement norms

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract; extended delivery period follows a defined formula and minimum 30 days
  • Delivery: Delivery schedule tied to last delivery order date; additional time calculation based on quantity ratio
  • Compliance: Bidder must adhere to all buyer terms and ensure supply readiness to Ratlam District Police
  • Documentation: Submit standard GSTIN, PAN, technical bid, OEM authorization, and EMD documents as applicable
  • Payment: Standard terms as per police procurement; details to be clarified in final contract
  • Penalties: LD clauses may apply for delayed delivery or non-performance

Terms & Conditions

  • Key Term 1: Quantity variation up to 25% with contracted rates and extension rules

  • Key Term 2: On-site warranty and option for extended warranty beyond standard term

  • Key Term 3: ISO/IEC 24734 testing framework referenced for speed and performance

Important Clauses

Delivery Terms

Delivery period linked to last delivery order date; additional time uses formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Warranty

On-site warranty with potential for extended warranty as per vendor offer; details to be finalized in contract

Payment Terms

Payment terms to be defined in contract; typically performance-based with milestone payments; ensure GST compliance

Bidder Eligibility

  • Experience in supplying or servicing multifunction printers for government/ police agencies

  • Demonstrated ability to provide on-site installation and maintenance

  • GST registration, PAN, and financial stability evidence; OEM authorization if not manufacturer

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) ( PAC Only )

Authority Records

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Documents 4

GeM-Bidding-9499191.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Jilla Sahakari Kendriya Bank Maryadit Ujjain MFP Tender 2026 for A4/Legal Size Printers ISO 24734 2026

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 2, 3, 4 Or higher

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Ratlam District Police MFP tender in MP 2026?

Bidders must submit a technical bid with OEM authorization, GST certificate, PAN, and financial statements, along with the EMD if applicable. Ensure compliance with ISO/IEC 24734 performance benchmarks, on-site warranty, and auto duplexing requirements. Prepare installation plan and maintenance capabilities for government procurement.

What documents are required for Ratlam MFP procurement in Madhya Pradesh?

Required documents typically include GST Registration, PAN card, company/organization registration, experience certificates for similar police MFP projects, financial statements for last 2-3 years, EMD documentation, and OEM authorization if not manufacturer. Ensure submission with technical bid and commercial bid as applicable.

What are the technical specifications for the Ratlam MFP tender in MP?

Specifications include A4 and Legal Size support, auto duplexing, multiple paper trays, scanning/copying capabilities, USB/network connectivity, and on-site warranty with possible extended warranty. Printing performance must align with ISO/IEC 24734 benchmarks for monochrome and colour outputs.

When is delivery expected for the MP MFP tender in Ratlam?

Delivery terms tie to the last date of the original delivery order and include a calculated extension period when quantities change. Maximum extension minimum is 30 days; bidders must align with these delivery extensions while maintaining contracted rates.

What is the EMD or security requirement for this MP police tender?

EMD amount details are not specified here; bidders should verify from the official portal and prepare the prescribed EMD submission with applicable payment methods and validity as per tender terms.

What is the scope of warranty and after-sales support for this MFP tender?

Tender requires on-site warranty with potential for extended warranty. Proposals should include service response times, spare parts availability, and a clear AMC/maintenance plan aligned with government procurement standards.

How does the 25% quantity option affect bidding for the MFP?

The purchaser may increase or decrease quantity by up to 25% at contract, with extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Bidders should price accordingly and confirm extended delivery feasibility.

What standards must the MFP meet for police procurement in MP 2026?

The tender references ISO/IEC 24734 for print speeds and duplexing features; ensure device performance tests cover monochrome/color speed, auto duplex, and document handling, plus compatibility with standard police IT/integration requirements.

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