Refined Groundnut Oil (V4) (Defence)
Indian Army
JALPAIGURI, WEST BENGAL
Posted:
26 May 2026
Closed:
2 June 2026
GEM
GEM
Indian Army Refined Groundnut Oil Tender Darjeeling West Bengal 2026 IS0 9001 NABL BIS
Bid Publish Date
03-Jul-2026, 7:45 pm
Bid End Date
13-Jul-2026, 8:00 pm
EMD
₹82,057
Location
Progress
Issue03-Jul-2026, 7:45 pm
AwardPending
Quantity
15000
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for Refined Groundnut Oil (V4) for Defence in Darjeeling, West Bengal 734001. The procurement involves only supply of goods with an estimated value undisclosed and an EMD of ₹82,057. Key packaging requirements reference DFS 420 - 2025, and mandatory FSSAI/BIS markings. Bidders must comply with the organization’s option clause allowing ±25% quantity adjustments and extended delivery periods. Supplier authorization and OEM/service provider legitimacy are required, including auditorily validated compliance documents. This tender emphasizes strict quality control, packaging/marking standards, and warranty provisions to suit defence-grade oil quality.
Technical Specifications & Requirements
- Oil type: Refined Groundnut Oil (V4) with compliance to governing specifications.
- Packaging/Marking: conform to DFS 420 - 2025, with proper marking and labeling.
- Mandatory certifications: FSSAI license and BIS certification; NABL test report essential; ISO 9001 certification for bidder/OEM.
- Quality/testing: Material Test Certificate to accompany supply; lab results to be used as acceptance criteria.
- Shelf life: declared by supplier with a minimum acceptable duration.
- Documentation: OEM authorization, manufacturer certificate, and all specified certificates uploaded with bid.
- Additional: supplier must have registered India-based after-sales support for any imported components.
Terms & Eligibility
- Quantity adjustment: ±25% of bid quantity during contract; delivery period adjusted accordingly with minimum 30 days.
- EMD: ₹82,057; payment terms unspecified in this summary but often linked to delivery milestones.
- Documentation: G.S.T. registration, PAN, NABL, ISO 9001, BIS/type tests, OEM authorization; material test certificates to accompany delivery.
- Warranty: bidders must provide warranty terms as per product specification; penalties/LD may apply for non-conformance.
- Shelf life declaration required; compliance with DFS 420-2025 packaging and FSSAI/BIS marks is mandatory.
Key Specifications
-
- Oil type: Refined Groundnut Oil (V4) with governing specification adherence
-
- Packaging: DFS 420 - 2025 compliant; marking and labeling as required
-
- Mandatory certifications: FSSAI, BIS marks; NABL test report; ISO 9001
-
- Quality documents: Material Test Certificate; lab results used for acceptance
-
- Shelf life: supplier to declare minimum shelf life
Terms & Conditions
-
Key Term 1: Quantity may vary ±25% at contract placement and during currency
-
Key Term 2: ISO 9001 certification required for bidder or OEM
-
Key Term 3: NABL test report and BIS/FSSAI certifications mandatory for bid submission
Important Clauses
Payment Terms
Payment terms not explicitly defined in summary; typical defence tenders align to milestone-based or after delivery with documentation.
Delivery Schedule
Delivery commencement tied to last date of original delivery order; extended period calculated by (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days.
Penalties/Liquidated Damages
Not detailed here; bidders should expect LD for delayed/defective supply per tender terms.
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
NABL test report compulsory for product acceptance
-
BIS license and type test certificates required
-
OEM authorization and registered office in India for after-sales service (if imported)
-
G.S.T. registration and PAN provided
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Refined Groundnut Oil (V4) (Defence) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Darjeeling
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Darjeeling | Darjeeling | - | - | 15000 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9505159.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Compliance | Governing Specifications/Technical Requirements | Compliance to Defence Food Specifications No 420 - 2025 Issued By Secretariat Of The Technical Standardisation Committee (Food Stuffs) (Directorate General Of Supplies And Transport) (Copy Attached) |
| Compliance | Oil Types | Expressed, Solvent Extracted |
| Compliance | Governing specification has been seen, read and understood | Yes |
| Compliance | Compliance to Quality and Hygiene Standard | As per Clause no. 1 to 5 (Quality) and Clause no. 15 to 16 (Hygiene) of Governing Standard/Technical Specification |
| Packaging and Marking | Packaging Type conforming to DFS 420 - 2025 | New 15 Kg square tin |
| Packaging and Marking | Packing | Packing as per clause no. 6 to 11 of Governing Standard/Technical Specification |
| Packaging and Marking | Marking | As per Clause no. 12 to 13 of Governing Standard/Technical Specification |
| Packaging and Marking | Mandatory Requirements of FSSAI/BIS | As per Clause no. 20 to 21 of Governing Standard/Technical Specification |
| Warranty | Warranty | As per clause no. 14 of Governing Standard/Technical Specification |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (similar supply of edible oils to government/defence)
4
Financial statements and proof of turnover
5
EMD payment proof (₹82,057)
6
ISO 9001 certification (bidder or OEM)
7
NABL test report
8
BIS licence, type test certificates, and other product-specific approvals
9
FSSAI license/documentation for edible oil
10
OEM authorization/Manufacturer certificate with full contact details
11
Material Test Certificate to accompany supply
12
Upload of all certificates as per Product Specification
13
Any other certificates prescribed in bid document
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for refined groundnut oil tender in Darjeeling 2026?
Bidders must submit GST, PAN, NABL test report, BIS license, FSSAI license, ISO 9001 certification, OEM authorization, and Material Test Certificates. Include EMD of ₹82,057, and comply with DFS 420-2025 packaging, plus the 25% quantity option and minimum 30 days delivery extension.
What documents are required for oil procurement bid in West Bengal?
Required documents include GST certificate, PAN, NABL test report, ISO 9001 certificate, BIS/type test certificates, FSSAI license, OEM authorization, financial statements, and Material Test Certificate; upload all with the bid per ATC terms.
What certifications ensure eligibility for oil supply tender in India?
Eligibility requires ISO 9001, NABL test report, BIS license and type tests, and FSSAI compliance. OEM authorization and Indian registered after-sales support for imported items must be demonstrated.
What is the EMD for the refined groundnut oil tender?
The EMD amount is ₹82,057. Bidder must furnish proof of payment or exemption as per tender ATC; ensure qualification documents include EMD payment evidence.
What is the packaging standard for this oil tender?
Packaging must comply with DFS 420-2025 and include proper markings per product specifications; marking and labeling must meet government procurement packaging norms for defence oils.
How does quantity variation affect delivery in this oil tender?
The purchaser may vary quantities by ±25% at contract award and during the contract; delivery period adjusts using (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What warranty and post-delivery requirements apply to this oil contract?
Warranty terms are required per product specification; ensure supplier provides warranty and that any material test results are acceptable to the buyer’s lab, with potential penalties for non-conformance.
What is required for imported oil items in this defence tender?
Imported items require an India-based OEM or authorized seller with registered office to provide after-sales service; submit a certificate proving this alongside bid documents.
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Documents 5
GeM-Bidding-9505159.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS