High Visability Reflective Vest
Moil Limited
Posted:
12 December 2024
Closed:
2 January 2025
GEM
GEM
Western Coalfields Limited High-Visibility Reflective Vest Tender Chandrapur Maharashtra BSEN ISO 20471:2013 2026
Bid Publish Date
17-May-2026, 6:59 pm
Bid End Date
08-Jun-2026, 7:00 pm
Value
₹2,59,178
Location
Progress
Issue17-May-2026, 6:59 pm
AwardPending
Quantity
2848
Bid Type
Two Packet Bid
Tender Overview
Western Coalfields Limited invites bids for the supply of High-Visibility Reflective Vests (Q3) in Chandrapur, Maharashtra. Estimated value: ₹259,177.97 for delivery as goods only. Compliance features include BSEN ISO 20471:2013 color, design, and colour-fastness requirements. Advance samples must be approved before bulk production, and NABL/ILAC or Central Govt lab test reports must prove conformity. The contract allows a 25% quantity variation and requires supplier readiness to adjust delivery timelines per option clause. This tender emphasizes supplier capability for compliant, ground-level safety apparel with formal testing and approval processes.
Technical Specifications & Requirements
- Product category: High-Visibility Reflective Vest
- Standards: BSEN ISO 20471:2013 (color, background material colour-fastness)
- Colour: As per clause 5.1.2 (table 2) of the standard
- Design: Position of retroreflective tape bands specified
- Size/Dimensions: All sizes to be provided
- Tests: NABL/ILAC accredited or Central Government Lab test reports; reports must be furnished on demand
- Advance Sample: Submit an advance sample within 5 days of award; approvals or modifications communicated within 5 days
- Marking: Departmental identification/logo printed on vest
- Delivery & Scope: Goods-only supply; option to increase/decrease quantity up to 25%; delivery timeline adjusted from last delivery order date
Terms, Conditions & Eligibility
- Scope: Goods-only supply; no services included
- Delivery flexibility: Quantity up to 25% variation; extended period at contract rates
- Advance sample: 5-day submission and approval timeline; potential LD-free delay if buyer delays approvals
- Certificates: Mandatory submission of required certificates/documents; non-upload leads to rejection
- Tests: NABL/ILAC or Central Govt Lab test reports; must be available on demand
- Payment/penalties: Standard ATC terms apply; ensure conformity before bulk manufacture
Key Specifications
-
Product: High-Visibility Reflective Vest (Q3)
-
Standards: BSEN ISO 20471:2013 with clause references
-
Colour: As per clause 5.1.2 (table 2)
-
Colour-fastness: Background material as per clause 5.3.3
-
Design: Position of retroreflective tape bands specified
-
Size: All standard sizes must be available
-
Testing: NABL/ILAC accredited or Central Govt lab reports; reports available on demand
-
Advance sample: 5-day submission and buyer approval prior to bulk supply
Terms & Conditions
-
Delivery scope: Goods-only supply with 25% quantity variation permitted
-
Advance sample: Submit within 5 days of award; buyer approves or requests modifications
-
Testing: NABL/ILAC or Central Govt lab reports required and available on demand
Important Clauses
Payment Terms
Standard terms apply; no advance mentioned beyond sample-related conditions; contract rates apply for any quantity variation up to 25%
Delivery Schedule
Delivery begins from last date of original delivery order; extended period applies when option clause exercised; minimum extension calculation governs additional time
Penalties/Liquidated Damages
Not explicitly stated; implied via supply and sample delays; potential contract termination for major deviations
Bidder Eligibility
-
Experience in supplying high-visibility safety apparel
-
Capability to produce ISI/BSEN ISO 20471:2013 compliant vests
-
Demonstrated NABL/ILAC or Central Government lab test readiness
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Visability Reflective Vest (Q3)
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 5
GeM-Bidding-9327740.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| ITEM | ITEM | High Visability Reflective Vest |
| SPECIFICATION | Technical Specification of the Product | High Visability Reflective Vest as per British Standard Specification No BSEN ISO -20471: 2013. |
| COLOUR | Colour ( As per clause 5 1 2 (table 2) of BSEN ISO -20471-2013 ) | Fluorescent Orange - Red |
| DESIGN REQUIREMENTS | Position of Bands of Retroreflective Tape | Two Horizontal Band of Retroreflective Material encirculing the Torso ( Clause 4 of IOCL specification ) |
| SIZE / DIMENSIONS | Size | Large |
| OTHER REQUIREMENTS | Colour fastness of Back Ground Material as per clause 5 3 3 of BSEN ISO -20471: 2013 | Meets the requirements of Colour fastness to Industrial Laundry, Meets the requirements of Colour fastness to Domestic Laundry, Meets the requirements of Colour fastness to Dry cleaning, Meets the requirements of Colourfastness to Hypochlorite Bleach, Meets the requirements of Colourfastness to Hot Pressing |
| MARKING OF DEPARTMENTAL IDENTIFICATION / LOGO | Marking of Departmental Identification / Logo | No |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) for buyer's approval before commencement of supply | Not applicable |
| TEST REPORT | Availability of Test Report from NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification | No |
| TEST REPORT | Test reports to be furnished to buyer on demand, if claimed to be available | Not applicable |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar safety-vest supply
4
Financial statements (latest audited/unaudited)
5
EMD documents (if applicable) or alternative security
6
Technical bid documents showing conformity to BSEN ISO 20471:2013
7
OEM authorizations or manufacturer credentials
8
Test reports from NABL/ILAC accredited labs or Central Government lab
9
Advance sample submission documentation
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Chandrapur high-visibility vest tender 2026?
Bidders must register with Western Coalfields Limited, submit GST and PAN, provide NABL/ILAC test reports, and deliver an advance sample within 5 days of award. Ensure conformity to BSEN ISO 20471:2013, provide size ranges, and mark Departmental IDs. The bid includes goods-only supply with 25% quantity variation rights.
What documents are required for the reflective vest tender in Maharashtra?
Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, NABL/ILAC test reports, OEM authorizations, and advance sample submission proofs. Also, ensure compliance certificates for BSEN ISO 20471:2013.
What standards must the reflective vest meet for this procurement?
Vests must comply with BSEN ISO 20471:2013 including color specification per clause 5.1.2 and background colour-fastness per clause 5.3.3. NABL/ILAC or Central Government lab test reports are required to prove conformity.
What is the advance sample requirement for this tender?
Submit one advance sample within 5 days of award. Buyer will approve or request modifications within 5 days. If delayed by the buyer, the delivery period is reset. Unacceptable samples may lead to contract termination after deviation notice.
What is the estimated contract value and quantity flexibility?
Estimated value is ₹259,177.97. The purchaser reserves the right to adjust quantity by ±25% at contract rates, with delivery timing adjusted from the last delivery order date.
Which lab tests are acceptable for conformity reports?
Acceptable test reports come from NABL/ILAC accredited laboratories or a Central Government laboratory. Reports must be available on demand and prove conformity to the BSEN ISO 20471:2013 standard.
Where is the tender located and what organization is issuing it?
The tender is issued by Western Coalfields Limited under Coal India Limited, for the Chandrapur location in Maharashtra. It targets supply of High-Visibility Reflective Vests (Q3) with advanced testing and branding requirements.
What are the payment or penalty terms in this tender?
Payment terms follow standard bidding conditions with no explicit advance payment. Penalties are not explicitly defined; however, failure to meet approved samples or deviations may trigger contract termination or LD consequences as per ATC terms.
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Documents 5
GeM-Bidding-9327740.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS