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Indian Army Flex Printing Tender 2026 DM Department Outdoor Banners 2x3 LED Frame 5x4 6x8

Bid Publish Date

20-Jun-2026, 9:40 am

Bid End Date

30-Jun-2026, 10:00 am

Location

SRINAGAR , JAMMU & KASHMIR
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Progress

Issue20-Jun-2026, 9:40 am
AwardPending
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Quantity

21

Category

Flex Printing with Board 10 x 15

Bid Type

Two Packet Bid

Key Highlights

  • • Exact requirement for LED framing: 2 x 3 frame with flex banners for illumination
  • • Quantitative option: 25% quantity variation at contract rates during and after award
  • • Delivery mechanics: on-site transport, mounting, and installation included in scope
  • • Warranty penalties: 0.5% per week, capped at 10% of total contract value
  • • Performance security: potential forfeiture of PBG to cover penalties or breaches
  • • Print quality expectations: multi-colour, high-resolution outdoor banners on heavy-duty flex
  • • Specific sizes involved: 10 x 15 boards and frames for multi-size banners
  • • ATC-driven requirements: banners designed for outdoor visibility and evening illumination

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids for various flex printing works including Flex Printing with Board 10 x 15, Flex Printing with Frame 2x3, 5 x 4 and 6 x 8, and Flex Printing 5 x 4. The scope covers Supply, Installation, Testing, Commissioning, and Training of operators, with required statutory clearances if any. The contract contemplates multi-colour, high-resolution outdoor banners on heavy-duty flex material designed for durability under weather exposure. It also includes LED lighting provisions with a 2x3 frame for evening illumination and enhanced outreach. An option clause allows up to +25% quantity variation at contracted rates, with delivery timelines linked to the original delivery order. The Banner project emphasizes transport, mounting, and on-site installation within designated venues, ensuring robust public visibility.

Technical Specifications & Requirements

  • Product/types: Flex Printing with Board 10 x 15, Flex Printing with Frame 2 x 3, Flex Printing with Frame 5 x 4, Flex Printing 5 x 4, Flex Printing with Board 6 x 8.
  • Materials/finish: high-quality heavy-duty flex material; outdoor weather durability; multi-colour, high-resolution printing.
  • Installation scope: supply, transportation, mounting, and required fixtures; LED lighting arrangement for 2 x 3 frame as per ATC.
  • Scope of work: installation, testing, commissioning, operator training; statutory clearances if any.
  • Warranty/maintenance: three-day service/rectification window; penalties 0.5% of unit price per week of delay; cumulative penalties capped at 10% of contract value; potential settlement via PBG drawdown.
  • Performance/quality: durability for outdoor use; professional appearance; continuous visibility during evening hours.

Terms, Conditions & Eligibility

  • EMD/security: not explicitly specified in data; bidders must comply with general tender security norms.
  • Delivery: extended delivery provisions may apply under option clause; base delivery period defined relative to original order date.
  • Payment terms: not explicitly stated; scope includes after-delivery testing and commissioning.
  • Acceptance: service rectification within 3 days; penalties apply for delays beyond this window.
  • Documentation: bidders should submit standard bid documents, OEM authorizations if applicable, and proof of capability for outdoor flex production.
  • Additional clauses: scope includes training operators; transportation and installation included; warranty support and potential alternative sourcing if penalties exceed threshold.

Key Specifications

    • Product names/categories: Flex Printing with Board 10 x 15; Flex Printing with Frame 2 x 3; Flex Printing with Frame 5 x 4; Flex Printing 5 x 4; Flex Printing with Board 6 x 8
    • Quantities/scale: not specified; scope includes multiple banners with 25% option on quantity
    • EMD/Estimated value: not specified in data; bidder to comply with standard EMD requirements
    • Experience/eligibility: prior experience in outdoor flex printing, installation, and training recommended
    • Standards/Quality: multi-colour, high-resolution printing on heavy-duty flex; outdoor durability
    • Delivery/Installation: transport, mounting, LED framing, and on-site commissioning included
    • Warranty/penalty: 3-day service/rectification; 0.5% weekly penalty; 10% total cap; PBG involvement

Terms & Conditions

  • Option clause allows up to 25% quantity increase/decrease at contract rates

  • Scope includes supply, installation, testing, commissioning, and operator training

  • LED lighting provided for 2 x 3 frame; outdoor durability required

Important Clauses

Payment Terms

Not explicitly stated; contract scope includes installation and commissioning with standard procurement payment terms to be followed

Delivery Schedule

Delivery period linked to original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

3-day defect rectification window; 0.5% penalty per week of delay; cumulative cap of 10% of total contract value; penalties may be recovered from PBG

Bidder Eligibility

  • Proven track record in outdoor flex printing and banner installations

  • Capability to provide on-site installation, testing, and operator training

  • Comply with standard tender practices including GST registration and PAN verification

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Flex Printing with Board 10 x 15 , Flex Printing with Frame 2x 3 , Flex Printing with Frame 5 x 4 , Flex Printing 5 x 4 , Flex Printing with Board 6 x 8

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9483634.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

Flex Printing with Board 10 x 15

Flex Printing with Board 10 x 15

3 pieces Delivery: 15 days
#2

Flex Printing with Frame 2x 3

Flex Printing with Frame 2x 3

15 pieces Delivery: 15 days
#3

Flex Printing with Frame 5 x 4

Flex Printing with Frame 5 x 4

1 pieces Delivery: 15 days
#4

Flex Printing 5 x 4

Flex Printing 5 x 4

1 pieces Delivery: 15 days
#5

Flex Printing with Board 6 x 8

Flex Printing with Board 6 x 8

1 pieces Delivery: 15 days

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar flex printing/installation projects

4

Financial statements showing turnover and capacity

5

EMD/Security deposit documentation (as per terms)

6

Technical bid documents demonstrating capability for outdoor flex production

7

OEM authorizations or dealership certificates if applicable

8

Evidence of past installation/commissioning work and training capabilities

Frequently Asked Questions

How to bid for the Indian Army flex printing tender 2026 in DM Department?

Bidders should submit GST and PAN, experience certificates, financial statements, OEM authorizations if applicable, and EMD as per tender norms. The scope includes supply, installation, testing, commissioning, training, and on-site setup with LED framing for outdoor banners.

What documents are required for the banner tender in Indian Army?

Required documents include GST certificate, PAN, experience certificates for outdoor flex work, financial statements, EMD documents, technical bid showing capability for installation and testing, OEM authorizations, and proof of past banner installations.

What are the technical specifications for outdoor flex banners in this bid?

Banners must use high-resolution, multi-colour printing on heavy-duty flex material with outdoor weather durability. LED lighting is specified for 2 x 3 frames to enhance evening visibility; provision for mounting hardware and fixtures is included.

When is the delivery period and how is it calculated for quantity changes?

Delivery follows the original delivery order date. If quantity increases, the extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the penalty terms for delays in banner service after award?

Defect rectification must occur within 3 days of notice. Delays incur a penalty of 0.5% of unit price per week, capped at 10% of total contract value; penalties may be deducted from the PBG.

Is there an option to increase banner quantity during the contract period?

Yes. The purchaser reserves the right to increase the quantity up to 25% of contracted quantity during the currency of the contract at the contracted rates.

What installation services are included in the scope of supply?

The bid includes supply, transportation, mounting, on-site installation, testing, commissioning, and operator training, along with any statutory clearances required for operation.

What is the scope of LED lighting integration in the banners?

A 2x3 LED frame is specified for illumination of banners during evening hours to improve visibility and outreach at outdoor venues.

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