GEM

Indian Air Force RFID Tagging of Various Tools Tender 2025 Department of Military Affairs - RFID Fluorescent Permanent Tags

Bid Publish Date

17-Dec-2025, 9:38 am

Bid End Date

30-Dec-2025, 9:00 am

Location

JODHPUR , RAJASTHAN

Progress

Issue17-Dec-2025, 9:38 am
AwardPending
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Quantity

1000

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified; emphasize RFID tag OEM compatibility
  • • Technical standards: No explicit standards listed; bidders should reference IS/industry RFID tagging norms if applicable
  • • Special clauses: 50% quantity adjustment rights during contract; extension logic based on original vs extended delivery period
  • • Eligibility: Experience certificate from air force or defense deployments required for technical evaluation
  • • Warranty/AMC: not specified; bidders should seek clarity during bid clarification
  • • Penalties/Performance: Liquidated damages not explicitly stated; monitor ATC for penalties
  • • Delivery/Installation: End-to-end scope includes installation and commissioning; dedicated service line required
  • • Delivery location: Not specified; procurement governed by Indian Air Force requirements and ATC

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for tagging various tools with RFID fluorescent permanent tags. The scope covers Supply, Installation, Testing and Commissioning of RFID tagging solutions, including associated services. Bidders should expect an option to scale quantities and extend delivery timelines per clause, with the emphasis on proven RFID tagging capability for air force inventories. The project requires site-specific collaboration, supplier experience in defense tagging, and demonstrable technical capability. The ATC requires bidder-provided technical EVU documentation and an experience certificate showing prior deployment for air force stations. The tender prioritizes reliable identification, durable RFID tags, and robust after-sales support, with an emphasis on integration with existing asset management workflows. Location details and final delivery terms are governed by the purchaser’s scope of supply and contract timelines.

Technical Specifications & Requirements

  • Product: RFID fluorescent permanent tags for tool tagging
  • Scope: Supply, Installation, Testing and Commissioning of tagging system
  • Documentation: Attach buyer's specification with firm stamp; provide experience certificate from prior air force deployment
  • Service: Dedicated service support contact (toll-free) for ongoing maintenance
  • Deliverables: On-site tagging, software integration, and commissioning in accordance with ATC guidance
  • Category: Tool tagging with RFID, robust for defense inventory management
  • Additional notes: No BOQ items listed; scope includes end-to-end implementation and potential field adjustments
  • Standards/Qualities: Emphasis on reliability, traceability, and compatibility with air force asset management processes

Terms, Conditions & Eligibility

  • Quantity: Purchaser reserves right to adjust up to 50% of bid quantity during contract and currency
  • Delivery: Delivery timing governed by original delivery period; extension rules apply with minimum 30 days
  • Documentation: Submit experience certificates and technical EVU evidence; attach stamped bidder specification
  • Scope: Inclusive of supply, installation, testing and commissioning; post-implementation support
  • Service: Bidders must maintain a dedicated toll-free service line
  • Compliance: Bidder must adhere to ATC clauses and demonstrate prior air force deployments for evaluation

Key Specifications

  • Product/service names: RFID fluorescent permanent tags for tool tagging

  • Quantities/estimates: Not specified; potential 50% quantity adjustment during contract

  • EMD/contract value: Not specified in data; ATC to define

  • Experience: Demonstrated deployments to air force stations

  • Quality/standards: RFID tagging reliability and integration with asset management systems

  • Delivery/installation: Supply, install, test and commission on-site

  • Warranty/AMC: Not specified; seek ATC details

Terms & Conditions

  • EMD and financial terms to be clarified in terms and conditions

  • Delivery extension rules include a minimum 30-day period

  • 50% quantity variation right during contract and currency

  • Attachment of buyer's specification with firm stamp required

  • Experience certificates for air force deployment essential

Important Clauses

Payment Terms

Payment terms to be detailed in ATC; likely milestone-based post-installation and acceptance

Delivery Schedule

Delivery period computed from last date of original delivery order; extension time formula applies

Penalties/Liquidated Damages

LD/penalties to be defined in ATC; monitor for performance-based clauses

Bidder Eligibility

  • Experience certificate showing prior air force or defense deployments

  • GST registration and PAN

  • Technical capability to supply RFID tagging for tools

  • Dedicated service/support capability (toll-free line)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior deployments to air force stations

4

Financial statements and audit reports

5

EMD/Security deposit documentation (as per ATC guidance)

6

Technical bid documents detailing RFID tagging approach

7

OEM authorization letters for RFID tag suppliers

8

Buyer's specification attachment with firm stamp and signature

Frequently Asked Questions

How to bid for RFID tagging tender in India with IAF 2025

Bidders should prepare GST, PAN, and experience certificates; attach the buyer's specification stamped by the bidder; demonstrate prior air force deployments; provide technical EVU documentation and OEM authorizations; scope includes supply, installation, testing and commissioning with dedicated service support.

What documents are required for RFID tool tagging tender in IAF

Submit GST certificate, PAN, experience certificates from air force deployments, financial statements, EMD documentation, technical bid, OEM authorizations, and the bidder's stamped specification. Ensure all documents align with ATC requirements and include proof of dedicated service support contact.

What are the delivery extension rules for RFID tagging project

Delivery periods may be extended if the option clause is exercised, with the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extensions may be applied during the currency of the contract under 50% quantity variation.

What are the eligibility criteria for RFID tag suppliers to IAF

Eligible bidders must show air force deployment experience, provide OEM authorizations for RFID tags, possess GST and PAN, and demonstrate capabilities for supply, installation, testing and commissioning, plus an established service-support channel (toll-free).

What is the scope of supply for RFID tagging with Air Force

Scope includes supply, installation, testing and commissioning of RFID fluorescent permanent tags for tools, plus on-site integration with asset management workflows and post-implementation support as per ATC.

What service support is required for RFID tagging bid in IAF

Bidders must provide a dedicated toll-free service line and post-implementation support; ensure availability of maintenance and troubleshooting for RFID tagging systems as part of the contract.

What standards or certifications apply to RFID tagging for defense

While explicit standards are not listed, bidders should align with defense-grade RFID tagging norms, ensure ISI/ISO-like quality controls, and demonstrate compatibility with air force asset-management requirements through prior deployments.

When is the bidding window for RFID tagging tools tender in IAF

The data provided does not specify dates; bidders should monitor official notices and ATC updates for bid opening timelines and submission deadlines, ensuring stamped specifications are included.

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