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Indian Army Department Of Military Affairs UPS & IT Equipment Tender Mainpuri UP 2026 – ISI/ISO Standards & IPv6 Readiness

Bid Publish Date

02-Jul-2026, 10:15 am

Bid End Date

17-Jul-2026, 10:00 am

EMD

₹44,000

Value

₹22,00,000

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Progress

Issue02-Jul-2026, 10:15 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

574

Category

Multi Function Machine

Bid Type

Two Packet Bid

Key Highlights

  • • Specific EMD: ₹44,000; eligible bidders must submit EMD with bid
  • • IPv6-ready IT equipment requirement from day one
  • • OEM/OEM-certified installation and configuration requirement
  • • 3-year residual market life not ending before contract expiry
  • • Delivery at Sainik School Mainpuri, UP 205119; on-site installation
  • • 50% quantity up/down option with proportional delivery time adjustments
  • • Approval of Detailed Design Drawings within 5 days of award
  • • Non-return of faulty disks per security policy

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement across multiple IT and audiovisual items including UPS units (6KVA/4.8KW), hard drives (1 TB and 32 TB), extension boards, HDMI cables, audio cables, web cameras, keyboards, mice, monitors, LAN/WAN components, Wi-Fi router, and tablets. Estimated value is ₹2,200,000 with an EMD of ₹44,000. Delivery and installation occur at Sainik School Mainpuri, UP 205119. Bidders must ensure product life of at least 3 years post-OBL and supply per approved drawings. OEM/authorized resellers must support installation. The contract allows a 50% quantity option, impacting delivery timelines and total cost. The requirement emphasizes IPv6 readiness and non-returnable faulty disks as per security policy.

  • Organization: Indian Army (Department Of Military Affairs)
  • Location: Mainpuri, Uttar Pradesh
  • Category: UPS, computer peripherals, networking gear, and related IT equipment
  • Estimated Value: ₹2,200,000; EMD: ₹44,000
  • Delivery Address: Sainik School Mainpuri
  • Key Differentiator: Detailed Design Drawings approval within 5 days of award; modification lists within 5 days; IPv6 readiness mandatory.

Technical Specifications & Requirements

  • No explicit technical specs published; bidders must align with informed scope:
  • Delivery/Installation: On-site at Mainpuri, UP; installation by OEM-certified resource or OEM-authorized reseller.
  • Design Drawings: Submit Detailed Design Drawings within 5 days; buyer approval or modification list within 5 days; delivery adjusted per approval timeline with no LD for buyer delay.
  • Lifecycle: Products must be non-end-of-life with at least 3 years residual market life; avoid obsolete items.
  • IT Readiness: All IT equipment must be IPv6 ready from day one.
  • Security Policy: Faulty hard disks not returned under warranty replacements.
  • Option Clause: Purchaser may increase/decrease quantity up to 50%, or extend delivery period with math-based time calculation, minimum 30 days.
  • Installation Scope: Includes testing, configuration, and training if applicable per OEM scope.
  • Other: Ensure GST handling as per supplier’s policy; GST reimbursement as actuals or quoted rate (whichever is lower).

Terms, Conditions & Eligibility

  • EMD: ₹44,000; payment terms and submission specifics per T&C.
  • Delivery Timeline: Delivery period adjustable if drawings approval is delayed by buyer; no LD for buyer-driven delays.
  • GST/PAN/EFT: Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank.
  • Installation: Managed by OEM-certified personnel or authorized reseller.
  • Lifecycle Constraint: Offer must not be End-of-Life within 3 years residual market life.
  • Documentation: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations.
  • IPv6 Ready: All IT equipment must be IPv6-ready from day one.
  • Option Clause: Up to 50% quantity variance allowed; extended delivery time rules apply with minimum 30 days.

Key Specifications

  • EMD: ₹44,000

  • Estimated contract value: ₹2,200,000

  • Delivery location: Sainik School Mainpuri, UP

  • IPv6-ready IT equipment requirement

  • 3-year residual market life for offered products

  • Detailed Design Drawings due within 5 days of award

Terms & Conditions

  • Deliverables must be installed by OEM-certified personnel

  • Option to increase/decrease quantity up to 50% at contract award

  • Detailed Design Drawings approval within 5 days; modifications within 5 days

  • GST handling: actuals vs quoted rate, whichever is lower

Important Clauses

Payment Terms

EMD of ₹44,000; GST reimbursement policy as actuals or lower of quoted rate; payments as per contract terms.

Delivery Schedule

Delivery timeline adjusts if drawing approvals are delayed; no LD for buyer-approved delays.

Penalties/Liquidated Damages

LDs not explicitly stated; delivery extension rules via option clause apply with minimum 30 days.

Bidder Eligibility

  • 3 years residual market life for offered products

  • OEM authorization or OEM-certified installation capability

  • Experience in supplying IT equipment and peripherals to government bodies

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

UPS for Interactive Panel , UPS Online , UPS Battery for Online UPS 6KVA and 4.8 KW , Multi Function Machine , Hard Drive 1 TB , Hard Drive 32 TB , Power Extension Board 5 Meter , Power Extension Board 3 Meter , HDMI Cable 15 Meter , HDMI Cable 5 Meter , HDMI Cable 2 Meter , Audio cable , Web camera , UPS for comptuer , Ink Toner , Slide Changer , Wireless Keyboard with mouse , Wired Keyboard , Wired mouse , Monitor , LAN cable , LAN cable connector , Internet Switch , Wi-fi router , Tab

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9515095.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 33 Items Sign in for GEM prices

#1

UPS for Interactive Panel

As per Specification sheet

26 piece Delivery: 15 days
#2

UPS Online

As per Specification sheet

1 piece Delivery: 15 days
#3

UPS Battery for Online UPS 6KVA and 4.8 KW

As per Specification sheet

1 piece Delivery: 15 days
#4

Multi Function Machine

As per Specification sheet

5 piece Delivery: 15 days
#5

Hard Drive 1 TB

As per Specification sheet

7 piece Delivery: 15 days
#6

Hard Drive 32 TB

32 TB Harddrive, USB Type-c or USB Type-A (USB3.2 Gen2) Shock proofing, drop protection upto 2 meter, and IP 55 water and dust resistance, WD, Segatem, Toshiba, Sandisk, Transcend

1 piece Delivery: 15 days
#7

Power Extension Board 5 Meter

5 meters wire length, copper wire, heavyduty, 15 Amp and 5 Amp ports and usb connector enabled, belkin, Anchor

10 piece Delivery: 15 days
#8

Power Extension Board 3 Meter

3 meters wire length, copper wire, heavyduty, 15 Amp and 5 Amp multi ports and usb connector enabled, belkin, Anchor

10 piece Delivery: 15 days
#9

HDMI Cable 15 Meter

15 meters, belkin

5 piece Delivery: 15 days
#10

HDMI Cable 5 Meter

5 Meters, belkin

10 piece Delivery: 15 days
#11

HDMI Cable 2 Meter

2 Meters, belkin

10 piece Delivery: 15 days
#12

Audio cable

3.5 mm to 6.35 mm jack, belkin

5 piece Delivery: 15 days
#13

Web camera

Min 1.3 mp, Logitech or as compatible

12 piece Delivery: 15 days
#14

UPS for comptuer

As per Specification sheet

5 piece Delivery: 15 days
#15

Ink Toner

1. Canon GI-71 BK,C,M,Y Ink Tonner

1 piece Delivery: 15 days
#16

Ink Toner

2. Canon NPG90 Original Black Tonner Cartridge

20 piece Delivery: 15 days
#17

Ink Toner

3. Canon GI-790 BK,C,M,Y Ink tonner

1 piece Delivery: 15 days
#18

Ink Toner

4. Canon T06 Black Toner

30 piece Delivery: 15 days
#19

Ink Toner

5. Canon 071 Cartridge

5 piece Delivery: 15 days
#20

Ink Toner

6. Brother Printer HL-2321D tonner number TN-2365

10 piece Delivery: 15 days
#21

Ink Toner

7. Brother Printer DCP B 7600 DP Drums DRB021

2 piece Delivery: 15 days
#22

Ink Toner

7. Brother Printer DCP B 7600 Drums DRB021 - TN-B021

5 piece Delivery: 15 days
#23

Ink Toner

8. 12 A Print Cartridge for HP LaserJet M1005 MFP Black Ink Toner

5 piece Delivery: 15 days
#24

Slide Changer

Logitech or its compatiable

2 piece Delivery: 15 days
#25

Wireless Keyboard with mouse

Dell/HP/ Acer or its compatiable

25 piece Delivery: 15 days
#26

Wired Keyboard

Dell/HP/ Acer or its compatiable

10 piece Delivery: 15 days
#27

Wired mouse

Dell/HP/ Acer or its compatiable

10 piece Delivery: 15 days
#28

Monitor

Dell/HP/ Acer or its compatiable 23 inch, UHD IPS Led Panel

5 piece Delivery: 15 days
#29

LAN cable

D-Link 8 or its compatiable

100 meter Delivery: 15 days
#30

LAN cable connector

D Link RJ45 or its compatiable

200 piece Delivery: 15 days
#31

Internet Switch

D-Link 8 Port or its compatiable

20 piece Delivery: 15 days
#32

Wi-fi router

D-Link or its compatiable

5 piece Delivery: 15 days
#33

Tab

Minimum 10 inch display, Android 14, 8 GB RAM, 256 HD, Sim card connectivity or Samsung, Acer or its compatiable

5 piece Delivery: 15 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Experience certificates for similar procurements

6

Financial statements (latest)

7

OEM authorization/authorisation letters

8

Technical bid documents demonstrating IPv6 readiness and installation capability

Frequently Asked Questions

How to bid for the Indian Army UPS and IT equipment tender in Mainpuri?

Bidders must submit the complete bid with EMD ₹44,000, PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Ensure IPv6 readiness, non-end-of-life status for 3 years, and detailed design drawings within 5 days of award. Installation by OEM-certified personnel is required.

What documents are required for bidder registration and submission?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, financial statements, experience certificates of similar procurements, OEM authorization, and technical bid proving IPv6 readiness and installation capability. Ensure all documents accompany the bid package.

What are the key delivery and installation requirements for Mainpuri?

Delivery occurs at Sainik School Mainpuri, UP. Installation must be by OEM-certified resources or OEM-authorized resellers. Detailed Design Drawings must be approved within 5 days of award, with modification lists provided within 5 days; delivery may reflect approvals.

Which standards and lifecycle requirements apply to offered products?

Offerings must have at least 3 years residual market life and be IPv6-ready from day one. Non-end-of-life products are mandatory; products should align with security policy for hard disks and not be returnable under warranty replacement.

What is the bid’s estimated value and EMD for participation?

The estimated contract value is ₹2,200,000 and the EMD is ₹44,000. Bidders must submit EMD along with bid and comply with GST reimbursement terms; GST policy allows reimbursement to actuals or the quoted rate, whichever is lower.

What is the option clause affecting quantity and delivery?

The purchaser may vary quantity by up to 50% at placement and during the currency of the contract, with delivery adjustments calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

How to ensure installation support and training requirements are met?

Ensure OEM or OEM-certified resources perform installation, testing, configuration, and training if included in scope. Provide documentation of installation capability, and ensure on-site support aligns with the detailed drawings and acceptance criteria.

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