Indian Army Security Goods Procurement GeM 2026 - 25% Quantity Option, Pre-Dispatch & GST Handling, India

Tender Overview

The Indian Army through the GeM portal calls for the supply of goods under multiple category codes. The contract contemplates an option clause allowing up to 25% quantity variation during contract performance, with adjusted delivery time based on the extended quantity. A five-sample pre-approval is required post-award, with samples due within 5 days and modifications communicated within 5 days. The scope is strictly supply of goods, with GST considerations and online GST invoicing aligned to portal processes. The tender emphasizes post-award inspection either pre-dispatch or at the consignee site via nominated agencies. The overall procurement is conducted by the Indian Army (Department of Military Affairs), with delivery terms tied to contract execution and delivery schedules. The arrangement includes GST reimbursement constraints and EFT-based banking details. This tender covers multiple internal category codes and mandates vendor creation documentation for bid submission. Unique aspects include the mandatory sample approval phase and the option-based quantity management, which can influence production planning and cash flow for bidders.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods, with all costs included in bid price
• Inspection: Pre-dispatch or post-receipt inspection by nominated agency; details to be confirmed
• Sample approval: 5 advance samples within 5 days of award; modifications communicated within 5 days if required
• Delivery timing: Delivery period linked to original quantity; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
• Option clause: Quantity may be increased by up to 25% during contract; delivery extends accordingly
• GST handling: GST applicable; reimbursement as actual or applicable rate, up to quoted GST percentage
• Payment/invoicing: GST invoice uploaded on GeM portal with GST portal payment confirmation
• Channels: GeM-based submission; vendor code creation required

Terms, Conditions & Eligibility

• EMD/financials: Not explicitly stated in data; bidder must meet standard GeM vendor code prerequisites and demonstrate financial integrity
• Documentation: PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank; undertaking on non-liquidity status
• GST considerations: Applicable GST to be self-verified; reimbursement limited to actuals or quoted rate
• Inspection: Pre-dispatch and post-receipt inspection as per buyer choice; nominated inspection agency applies
• Sample workflow: Five samples required within five days of award; modifications required within five days
• Delivery & penalties: Delivery schedule tied to option quantities; penalties/LD not specified in data but typical GeM terms apply