Indian Army Air Conditioner 2 Ton Tender Department of Military Affairs GeM 2025 Emergency Procurement
Indian Army
DHEMAJI, ASSAM
Posted:
29 December 2025
Closed:
9 January 2026
GEM
GEM
Indian Army Air Conditioner Tender 1 Ton Unbranded Assam Sonitpur 2026
Progress
Issue30-Jun-2026, 9:14 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Quantity variation rights up to 25% during contract placement and currency
- • Delivery time extension formula: (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum
- • Last-date delivery commencement reference point for original order
- • No BOQ items available; unbranded 1 Ton AC requirement
- • No explicit EMD, GST, or warranty details provided in tender data
Categories
1
Tender Overview
Organization: Indian Army (Department of Military Affairs) conducting a tender for Unbranded Air Conditioner 1 Ton in Sonitpur, Assam 784001. Project scope centers on supply of standard 1-ton room air conditioners with no BOQ items listed. The tender includes quantity variation rights up to 25% during and after contracting and a flexible delivery timeline tied to the last delivery order date. Estimated value and EMD are not disclosed, but bidders must align with the option clause and contract-rate consistency. This opportunity requires bidders to understand extended delivery calculations and ensure compliance with military procurement practices.
Technical Specifications & Requirements
- Product category: Unbranded Air Conditioner 1 Ton
- Location: Sonitpur, Assam 784001
- Delivery approach: Quantity may be increased/decreased by up to 25%; delivery period adjusts proportionally with a minimum of 30 days when exercising the option clause
- Delivery start point: Commences from the last date of the original delivery order; extended delivery period calculations apply
- Contract terms reference: Purchaser reserves rights to modify quantity during currency at the contracted rates; bidders must comply with option clause
- No formal BOQ items or technical performance metrics are specified; bidders should match standard 1-ton AC specifications and warranty expectations per government procurement norms
Terms, Conditions & Eligibility
- Option Clause/Quantity Variation: ± 25% at time of contract placement and during currency
- Delivery Window: Calculated extension if option exercised; minimum time frame 30 days unless original delivery period is longer
- Delivery start: From the last date of the original delivery order
- Compliance: Bidders must adhere to the stated option clause and overall procurement terms; EMD, GST, and other documents are not detailed in the provided data
- Other terms: No BOQ items; no specified estimated value or EMD amount; no explicit performance or warranty terms listed
Key Specifications
-
Product/service: Unbranded Air Conditioner 1 Ton
-
Location/Project: Sonitpur, Assam
-
Quantity: Not disclosed; subject to ±25% variation
-
Estimated value: Not disclosed
-
Standards/Certifications: Not specified in data
-
Delivery: Minimum 30 days when exercising quantity option, extension rules apply
-
Warranty/Service: Not specified in tender data
Terms & Conditions
-
Key Term 1: Option clause allows ±25% quantity change during/after contract
-
Key Term 2: Delivery period extension based on formula with minimum 30 days
-
Key Term 3: Delivery timeline starts from last date of original delivery order
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms and confirm with contracting officer
Delivery Schedule
Delivery commencement from last date of original order; extension calculated as (increased quantity / original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should seek confirmation on LD provisions during bidding
Bidder Eligibility
-
Experience in supplying air conditioning units to government or defense sectors
-
Financial stability evidenced by turnover and financial statements
-
Compliance with GST, PAN, and OEM/dealer authorizations as applicable
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Unbranded Air Conditioner 1 Ton
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 3
GeM-Bidding-9540708.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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Closed:
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Posted:
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Closed:
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AMBALA, HARYANA
Posted:
28 July 2025
Closed:
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GEM
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Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience certificates for similar air conditioner supply
4
Financial statements or turnover proof to demonstrate financial capability
5
EMD/Security deposit documents (if specified elsewhere)
6
Technical bid submission confirming compliance with standard 1 Ton AC specs
7
OEM authorization or dealer authorization (if required by Army procurement norms)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for air conditioner procurement in Sonitpur Assam 2026?
Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD documents, then submit a technical bid confirming compliance with the 1 Ton AC specifications. Ensure understanding of the option clause allowing ±25% quantity change and the extended delivery calculation with a minimum 30-day lead time.
What documents are required for Army air conditioner tender in Assam?
Required documents include GST certificate, PAN, company turnover proof, experience certificates for similar supply, OEM authorization (if applicable), and EMD documents. Also provide technical bid detailing conformity to 1 Ton AC standards and delivery capabilities for Sonitpur.
What are the delivery terms for the 1 Ton AC tender in Assam?
Delivery begins after the last date of the original order. If quantity increases by up to 25%, the delivery period extends proportionally using the formula (increased/original quantity) × original period, with a guaranteed minimum of 30 days.
What is the eligibility criteria for supplying Army AC units in Assam?
Eligibility includes prior experience supplying air conditioning units to government/defense, demonstrable financial stability, and compliance with GST and PAN requirements. OEM authorizations may be needed to validate brand or dealer status for government procurement.
What are the potential risks of the 25% quantity option clause?
The option clause allows quantity adjustments mid-contract, impacting delivery planning and inventory. Bidders should price for variability, confirm lead times for added units, and align capacity to avoid penalties or delays when quantities fluctuate.
How to verify the exact delivery timeline after option exercise for Assam tender?
Calculate extension using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Verify final delivery date with the purchase department and ensure schedule aligns with the last order date and extended order quantities.
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Documents 3
GeM-Bidding-9540708.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS