HQIDS Department of Military Affairs Multicopter Drone Equipment Tender India 2025 - OC/OEM Compliance & 25% Quantity Option

Tender Overview

Organization: HQIDS (Department of Military Affairs) seeks procurement and delivery of a comprehensive drone and ground support package, including multicopter frame, PMSM motors, motor controller, wireless tuner, STM32 development board, radio controller/receiver, display unit, 9000 mAh LiPo packs, battery charger, thrust blades, ground struts, FPV camera, GPS module, extended antennas, drone goggles, hard case transport/storage, 2-axis gimbal, payload delivery mechanism, VTX/VRX, servo motors, and RC cells. Estimated value and exact quantity are not disclosed; item list comprises 20 BOQ entries with N/A quantities. Scope includes Supply, Installation, Testing and Commissioning (S&I&C) of Goods. Importantly, if sourced via import, OEM or authorized seller must have an India-registered office for after-sales service. A key differentiator is the explicit non-Chinese equipment requirement and the data sheet/certification upload obligations. Location details are not specified in the tender metadata.

Technical Specifications & Requirements

• Scope of supply: Supply, Installation, Testing and Commissioning of all listed drone and ground equipment components
• OEM policy: Imported products require an India-based OEM/Authorized Seller with after-sales service capability; certificate required
• Compliance clauses: Bid must include product data sheets; certificate of conformity to all required specifications; explicit prohibition on Made in China equipment with a certificate
• Submission artifacts: Upload data sheet for each offered product; verifiable compliance certificates; vendor data related to non-China policy; PAN, GST, canceled cheque, EFT mandate protection documents
• BOQ note: 20 item entries exist, but printed quantities are not disclosed; contract may include quantity variation up to 25%
• Delivery/contract terms: Option clause allows 25% quantity variation during contract; delivery period formula uses original/extended timelines with a 30-day minimum
• Scope alignment: All-inclusive bid price for complete lifecycle costs (supply, install, test, commission)

Terms, Conditions & Eligibility

• EMD & financial terms: Not explicitly disclosed; bidders must comply with attached option clause and provide required financial credentials
• Delivery terms: Delivery window may extend per option clause; minimum 30 days added if quantity is increased beyond baseline
• Documentation: PAN, GSTIN, canceled cheque, EFT mandate; data sheets and conformity certificates required
• Warranty/after-sales: India-based after-sales service requirement for imported products; OEM certification verification required
• Prohibitions: No Made in China equipment; certificate to confirm non-Chinese origin is mandatory
• ATC requirements: Upload product data sheets and compliance certificates; bid may be rejected for non-compliance