Indian Army Procurement of Printed Stationery & Dossier Covers Jabalpur Madhya Pradesh 2026
Indian Army
JABALPUR, MADHYA PRADESH
Posted:
23 January 2026
Closed:
2 February 2026
GEM
GEM
Indian Army White File Covers & Ledgers Tender Coimbatore Tamil Nadu 2026 - ISI/ISO Standards Not Specified
Bid Publish Date
15-Jun-2026, 7:53 pm
Bid End Date
25-Jun-2026, 8:00 pm
Location
Progress
Issue15-Jun-2026, 7:53 pm
AwardPending
Quantity
1012
Category
White file cover with customized logo
Bid Type
Single Packet Bid
Key Highlights
- • Customized logo option for white file covers and military-specific ledgers
- • 5 distinct items including weapon history registers and maps ledgers
- • Delivery quantity flexibility up to 25% during and after contract
- • OEM/OEM-certified resource requirement for installation and training
- • Malicious code certificate and NDA declaration mandatory with bid
- • No explicit EMD amount or start/end dates published in data
- • GSTIN, PAN, cancelled cheque, EFT Mandate required for bid submission
- • No standard specs (IS/ISO) specified in tender data; focus on documentation & OEM compliance
Categories
2
Tender Overview
Organization: Indian Army (Department Of Military Affairs) operating in Coimbatore, Tamil Nadu 641001. Procurement includes White file cover with customized logo, White file cover without logo, Printed ledger for DSM Map, Printed ledger for ESM Map, and History sheet register of weapon 5.56 mm INSAS Rifle and 9mm Carbine. The BOQ lists 5 items with unspecified quantities and values; the scope centers on printed stationery and weapon-related record-keeping materials. Key differentiator lies in customized logos and weapon-history documentation alignment with military standards. No start/end dates published in the data. Tender is positioned as a government procurement via GEM.
Technical Specifications & Requirements
- Products/Items: White file cover (logo and non-logo variants), printed ledgers for DSM and ESM maps, history sheet registers for INSAS 5.56 mm and 9mm Carbine weapon records.
- Delivery Scope: No explicit delivery timeline; option clause allows quantity changes up to 25% during contract and currency, with delivery period adjustment based on last order date.
- Quality/Compliance: No specific technical standards listed; installation or customization must be aligned to OEM or OEM-certified resources per terms.
- OEM Support: Installation/commissioning/training to be performed by OEM-certified personnel where applicable.
- Security/Policy: Malicious code certificate and NDA requirements are specified in terms.
Terms, Conditions & Eligibility
- EMD/Financials: No explicit EMD amount published in the data; bidders must meet vendor-code creation processes and provide PAN, GSTIN, cancelled cheque, and EFT Mandate.
- Delivery & Payment: Quantity adjustments allowed up to 25%; delivery timelines begin from the last date of the original delivery order; payment terms not specified in the data.
- Documentation: Submit PAN, GSTIN, cancelled cheque, EFT Mandate; include Malicious Code Certificate and NDA declarations.
- Compliance: Installation by OEM/OEM-certified resources; non-disclosure and data protection clauses mandatory.
- Risk & Liabilities: Generic option clause governs quantities and delivery extensions; penalties or LD not detailed in the data.
Key Specifications
-
Product/service names: White file cover with customized logo, White file cover without logo, Printed ledger for DSM Map, Printed ledger for ESM Map, History sheet register of weapon 5.56 mm INSAS Rifle, History sheet register for 9mm Carbine
-
Quantities: Not disclosed in BOQ; 5 total items
-
Estimated value: Not disclosed
-
Experience: OEM-certified installation/commissioning requirement
-
Quality: Malicious code certificate and NDA required
Terms & Conditions
-
Delivery quantity can vary by up to 25% during and after contract
-
Mandatory OEM-certified installation and training
-
Submit Malicious Code Certificate and NDA with bid
Important Clauses
Payment Terms
No explicit payment terms published; delivery-based payment terms to be finalized per contract.
Delivery Schedule
Delivery period calculations allow extended time based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Penalties/LD not specified in provided data; option clause governs quantity changes and delivery windows.
Bidder Eligibility
-
Must provide PAN and GSTIN
-
Must submit EFT Mandate with bank certification
-
OEM authorization or OEM-certified service capability for installation/ training
-
Not declared end-of-life by OEM within 2 years of bidding
-
Non-disclosure and Malicious Code Certificate submission mandatory
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
White file cover with customized logo , White file cover without logo , Printed ledger for DSM Map , Printed ledger for ESM Map , History sheet register of weapon 5.56 mm INSAS Rifle and 9mm Carbine Machine
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 4
GeM-Bidding-9472061.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
White file cover with customized logo
White file cover with customized logo
800 nos
Delivery: 15 days
#2
White file cover without logo
White file cover without logo
200 nos
Delivery: 15 days
#3
Printed ledger for DSM Map
Printed ledger for DSM Map
2 nos
Delivery: 15 days
#4
Printed ledger for ESM Map
Printed ledger for ESM Map
2 nos
Delivery: 15 days
#5
History sheet register of weapon 5.56 mm INSAS Rifle and 9mm Carbine Machine
History sheet register of weapon 5.56 mm INSAS Rifle and 9mm Carbine Machine
8 nos
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | White file cover with customized logo | White file cover with customized logo | 800 | nos | evernext@2001 | 15 | |
| 2 | White file cover without logo | White file cover without logo | 200 | nos | evernext@2001 | 15 | |
| 3 | Printed ledger for DSM Map | Printed ledger for DSM Map | 2 | nos | evernext@2001 | 15 | |
| 4 | Printed ledger for ESM Map | Printed ledger for ESM Map | 2 | nos | evernext@2001 | 15 | |
| 5 | History sheet register of weapon 5.56 mm INSAS Rifle and 9mm Carbine Machine | History sheet register of weapon 5.56 mm INSAS Rifle and 9mm Carbine Machine | 8 | nos | evernext@2001 | 15 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
Malicious Code Certificate
6
Non-Disclosure Declaration certificate on bidder letterhead
7
OEM authorization or proof of OEM-certified resource for installation/training (if applicable)
8
Any vendor-code creation documents as required by buyer
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for white file covers and ledgers tender in Coimbatore?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate; include Malicious Code Certificate and NDA. Ensure OEM-certified installation capability and that products are not end-of-life within the next 2 years. The tender allows quantity variation up to 25%, with delivery terms linked to original order dates.
What documents are required for the Indian Army stationery bid in Tamil Nadu?
Required documents include PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate certified by bank, Malicious Code Certificate, NDA declaration, and OEM authorization or proof of OEM-certified installation capability. Additional vendor-code creation documents may be requested.
What are the delivery terms for this Coimbatore tender for ledgers?
Delivery must adhere to the option clause allowing up to 25% quantity change; delivery period is calculated from the last date of the original delivery order, with minimum 30 days extension if applicable. Final delivery schedule will be specified in the contract.
What is the required installation support for this Indian Army procurement?
Installation, commissioning, testing, and training (if applicable) must be performed by OEM or OEM-certified resources or an OEM-authorized reseller. Ensure service personnel hold proper OEM authorization for all on-site work.
Are there any security certifications or code certificates required?
Yes, bidders must upload a Malicious Code Certificate confirming no embedded malware; non-disclosure declarations are required to protect contract information per data protection norms.
What is the scope of items in this tender in Coimbatore?
The scope includes five item categories: white file covers with/without logo, printed ledgers for DSM/ESM maps, and history sheet registers for 5.56 mm INSAS and 9mm Carbine weapons; exact quantities not disclosed in the data.
What are the eligibility criteria for OEM installation in this bid?
Applicants must demonstrate OEM-certified installation capability or be an OEM-authorized reseller; provide proof of authorized service personnel and installation training readiness as part of bid submission.
When can bidders expect contract finalization for this Tamil Nadu tender?
Finalization depends on Bid Evaluation results, compliance checks, and verification of OEM authorization; data does not specify exact dates. Ensure timely bid submission with all mandatory certificates to avoid disqualification.
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Documents 4
GeM-Bidding-9472061.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS