Custom Bid for Services - ELECTRICAL SERVICES,Custom Bid for Services - CALIBRATION SERVICES,Custom
Hindustan Petroleum Corporation Ltd
SHIMLA, HIMACHAL PRADESH
Posted:
25 March 2026
Closed:
6 April 2026
GEM
GEM
Indian Army Equipment Procurement Air Conditioner TV 65 inch LED Installation 2026
Bid Publish Date
16-Jul-2026, 12:02 am
Bid End Date
27-Jul-2026, 12:00 pm
Value
₹4,70,260
Location
Progress
Issue16-Jul-2026, 12:02 am
AwardPending
Quantity
12
Category
Air Conditioner
Bid Type
Two Packet Bid
Key Highlights
- • OEM-authorized installation required for AC, TV, and Cloth Dryer
- • Minimum 3-year warranty on key items (AC, TV, Cloth Dryer)
- • Forward location Walong delivery and installation responsibility
- • Option to adjust quantity by ±25% during contract and currency
- • ATC Acceptance Certificate mandatory on bidder's letterhead
- • GST handling and non-obsolescence requirement for offered items
- • No explicit EMD amount published; financial standing must be proven
- • Delivery period formula with minimum 30 days when extending
Categories
21
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for procurement and installation of multiple consumer electronics and furnishing items, including air conditioners, a 65 inch LED television, a cloth drying machine, a multi-material shredding machine, water dispenser with electrical connections, and customized wooden and steel almirahs. Estimated value is ₹470,260, with quantity flexibility up to +25% per contract. Installations must occur at the forward location in Walong, and OEM-authorized professionals must perform all installations. The ATC requires an acceptance certificate on the bidder’s letterhead. Key differentiator includes stringent OEM installation and 3-year warranty requirements. This tender emphasizes limited scope at a forward site and OEM-led service obligations.
Technical Specifications & Requirements
- Items covered: Air Conditioner, 65 inch LED Television with HD quality, Cloth Drying Machine, Multi Material Shredding Machine, Water Dispenser with Electrical Connection, Customized Wooden Almirah, Customized Steel Almirah, plus installation services.
- Installation mandate: Only OEM authorized professionals; local technicians not accepted.
- Warranty: Minimum 3-year warranty for AC, TV, and cloth dryer; post-warranty responsibilities include transportation, delivery, and installation at site.
- Delivery/site: Deliver and install at forward location (Walong); extendable delivery time per option clause with 25% quantity variation.
- ATC requirement: Submit ATC Acceptance Certificate on official letterhead.
- GST/financials: Bidder to manage GST independently; no explicit EMD amount shown; financial standing must avoid liquidation or bankruptcy.
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency.
- Warranty/maintenance: OEM-provided services only; during 3-year period bidder responsible for repairs; post-warranty responsibilities remain with bidder.
- Delivery timeline: Delivery period linked to last date of original delivery order; additional time formula applies with minimum 30 days.
- Site responsibilities: Transport and installation at forward location Walong; installation charges included in bid scope.
- Documentation: Bidder must submit ATC Acceptance Certificate; bidder financial health must be proven; GST compliance to be self-managed.
- Obsolescence clause: Products must be market-viable with at least 1 year residual market life.
Key Specifications
-
Air Conditioner: OEM-authorized installation required
-
65 inch LED Television with HD quality; 3-year minimum warranty
-
Cloth Drying Machine: OEM service support for 3 years
-
Water Dispenser with Electrical Connection; installation included
-
Customized Wooden Almirah: OEM standards compliance
-
Customized Steel Almirah: OEM standards compliance
-
Delivery location: forward location Walong; transportation responsibility lies with bidder
-
Bid validity and market-life requirement: not end-of-life before 1 year
Terms & Conditions
-
Quantity may vary by ±25% with contracted rates
-
OEM installation and 3-year warranty mandatory
-
ATC Acceptance Certificate required for bid submission
Important Clauses
Payment Terms
Not explicitly stated; GST handling is bidder's responsibility and payments will align with contract terms.
Delivery Schedule
Delivery starts after original delivery order; extended delivery time follows the option clause with a minimum 30-day increment.
Penalties/Liquidated Damages
Not disclosed; likely to be as per standard procurement terms for delayed installation and non-performance.
Bidder Eligibility
-
Not under liquidation or court receivership
-
OEM authorization for installation of specified items
-
Demonstrated experience in supplying and installing consumer electronics and furnishings for defense or government projects
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Air Conditioner , Installation Service , Television 65 inch LED with HD Quality , Installation Services Charges , Cloth Drying Machine , Installation Charges , Multi Material Shredding Machine , Water Dispenser , Electrical Connection of Water Dispenser , Customized Wooden Almirah , Customized Steel Almirah
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tinsukia
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tinsukia | Tinsukia | - | - | 1 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9613550.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Air Conditioner
2T, Split, 3 Star
1 pieces
Delivery: 15 days
#2
Installation Service
3 Phase Earthing cum Electric Connection
1 session
Delivery: 15 days
#3
Television 65 inch LED with HD Quality
LCD/LED with HD Quality
1 pieces
Delivery: 15 days
#4
Installation Services Charges
electrical connection of the Television 65 inch
1 session
Delivery: 15 days
#5
Cloth Drying Machine
Turbo Dry Ex 5.5 Kg Steel Drum, 180 Min Max
1 pieces
Delivery: 15 days
#6
Installation Charges
Central electrical connection of cloth Drying Machine
1 session
Delivery: 15 days
#7
Multi Material Shredding Machine
Auto Start Stop and Energy Saving Mode
2 pieces
Delivery: 15 days
#8
Water Dispenser
Instant Heat Capacity
1 pieces
Delivery: 15 days
#9
Electrical Connection of Water Dispenser
drainage pipe fitting
1 session
Delivery: 15 days
#10
Customized Wooden Almirah
Covered with Half Glass, 7 Feet, 10 Cabins
1 pieces
Delivery: 15 days
#11
Customized Steel Almirah
Covered With Glass, 6 Ft, 08 Cabins
1 pieces
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Air Conditioner | 2T, Split, 3 Star | 1 | pieces | oichq@proc | 15 | |
| 2 | Installation Service | 3 Phase Earthing cum Electric Connection | 1 | session | oichq@proc | 15 | |
| 3 | Television 65 inch LED with HD Quality | LCD/LED with HD Quality | 1 | pieces | oichq@proc | 15 | |
| 4 | Installation Services Charges | electrical connection of the Television 65 inch | 1 | session | oichq@proc | 15 | |
| 5 | Cloth Drying Machine | Turbo Dry Ex 5.5 Kg Steel Drum, 180 Min Max | 1 | pieces | oichq@proc | 15 | |
| 6 | Installation Charges | Central electrical connection of cloth Drying Machine | 1 | session | oichq@proc | 15 | |
| 7 | Multi Material Shredding Machine | Auto Start Stop and Energy Saving Mode | 2 | pieces | oichq@proc | 15 | |
| 8 | Water Dispenser | Instant Heat Capacity | 1 | pieces | oichq@proc | 15 | |
| 9 | Electrical Connection of Water Dispenser | drainage pipe fitting | 1 | session | oichq@proc | 15 | |
| 10 | Customized Wooden Almirah | Covered with Half Glass, 7 Feet, 10 Cabins | 1 | pieces | oichq@proc | 15 | |
| 11 | Customized Steel Almirah | Covered With Glass, 6 Ft, 08 Cabins | 1 | pieces | oichq@proc | 15 |
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Historical Data
Required Documents
1
ATC Acceptance Certificate on official letterhead
2
GST registration certificate
3
PAN card
4
Experience certificates for OEM installations
5
Financial statements demonstrating solvency
6
Evidence of OEM authorization for installation
7
Any prior similar project completion certificates
Frequently Asked Questions
How to bid for Indian Army equipment procurement in Walong 2026?
Bidders must submit ATC Acceptance Certificate, GST and PAN, OEM authorization for installation, and financial documents proving solvency. The bid includes multiple items with OEM installation and a 3-year warranty; ensure compliance with the option clause allowing ±25% quantity change and delivery timing linked to the original order.
What documents are required for Army tender installation of TV and AC?
Submit ATC Acceptance Certificate, GST certificate, PAN, OEM installation authorization, experience certificates for similar projects, and financial statements showing solvency. Ensure 3-year warranty proof for TV and AC, plus transportation/installation responsibilities for forward location Walong.
What are the installation warranty terms for Army procurement?
Minimum 3-year warranty is mandatory for Air Conditioners, Televisions, and Cloth Dryers. During the warranty period, OEM-provided repair and maintenance must be handled by the OEM, not local technicians. Post-warranty, bidder handles transport and site installation.
What is the quantity adjustment allowed in this Army tender?
The Purchaser may modify order quantity by up to 25% during contract placement and within the currency period, with a proportional extension of delivery time as per the option clause, subject to a minimum 30 days when extended.
What standards or OEM requirements apply to installation?
All installations must be performed by OEM authorized professionals. Local technicians are not accepted. The items include Air Conditioners, 65 inch LED TVs, and Cloth Dryers, each with a 3-year minimum warranty, and OEM-led service during the warranty period.
When is delivery expected for forward location Walong installations?
Delivery timeline follows the last date of the original delivery order; extended timelines apply per the option clause, with a minimum extension of 30 days. Ensure coordination with OEM technicians for site installation at Walong.
What is the estimated contract value for this Army tender?
The estimated value is ₹470,260. This includes multiple items such as Air Conditioners, a 65 inch LED TV, a Cloth Drying Machine, shredding machine, water dispenser, and customized almirahs, with installation charges included in the scope.
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Documents 5
GeM-Bidding-9613550.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS