Southern Railway Rain Suit Tender 2026 OEM Authorized Dealers - Rainwear Q3 Procurement, India

Tender Overview

Southern Railway invites bids for the supply of Rain Suits (Q3), with OEM/authorized dealer eligibility. The scope is limited to the purchase of goods only, with no BOQ items published. An option clause allows a ±25% quantity variation at contract placement and during the currency, at contracted rates. Advance sample approval is required before bulk manufacture, with 7 days for sample submission and 5 days for buyer feedback. Delivery timelines adjust if sample approval is delayed. The contract prioritizes compliance with the buyer’s sample-based framework and ensures bulk supply conforms to approved specifications. This tender emphasizes a streamlined supplier onboarding path for OEMs/authorized dealers and a flexible delivery approach aligned to customer needs.

Technical Specifications & Requirements

• Category: Rain Suit (Q3) – procurement of rainwear bulk supply, no published BOQ items.
• Eligibility: OEM or their authorized dealers only; participation restricted to authorized representatives.
• Sample Process: Submit 4–5 advance samples within 7 days of award; buyer returns list of modifications within 5 days; bulk supply must follow approved sample or may be terminated for major deviations.
• Quantity Flexibility: Up to 25% increase or decrease at contract time and during currency, at contracted rates.
• Delivery Terms: Delivery period linked to last date of original delivery order; extended time computed as (increased quantity/original quantity) × original period, minimum 30 days.
• Packaging & Scope: Scope of supply includes all cost components; only supply of goods; status as per terms.

Terms, Conditions & Eligibility

• EMD/Financials: EMD details not specified in data; bidders must prepare standard bid security per buyer terms.
• Delivery & Payment: Delivery period and payment terms to be as per ATC and contract; any delays due to buyer’s sample approval may adjust delivery without LD.
• OEM Authorization: Only OEM or their authorized dealers may participate; ensure valid authorization documents.
• Clauses: If delays occur in sample approval, delivery schedule is adjusted; samples kept free of cost during testing.
• Documentation: Submit GST, PAN, experience proofs, financial statements, OEM authorizations, and technical bid documents as required by terms.