Indian Army Department of Military Affairs Printer Spare Parts Tender 2026 ISO/IS 550 Compliant
Indian Army
AGRA, UTTAR PRADESH
Posted:
30 May 2026
Closed:
9 June 2026
GEM
GEM
Indian Army Department Of Military Affairs Spare Parts Tender 2026 India - KYOCERA/Brother/Printer Parts & ISI/ISO Standards
Bid Publish Date
18-Jun-2026, 10:51 am
Bid End Date
29-Jun-2026, 11:00 am
Location
Progress
Issue18-Jun-2026, 10:51 am
AwardPending
Quantity
16
Key Highlights
- • Brand/OEM service requirements: dedicated/toll-free support and escalation matrix for service after sale
- • Delivery flexibility: option clause allows up to 25% quantity variation with structured delivery extension
- • Sample approval process: advance samples required within 5 days of contract award with modification loop
- • No explicit EMD/price data provided in tender data; bidders must prepare for standard tender deposits per organization policy
- • State-wise service centre expectation for carry-in warranty scenarios; 30-day setup if not existing
- • Wide category scope covering multiple printer components (KYOCERA, Brother, Epson) including drums, blades, rollers
Categories
9
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of multiple printer-related components across brands such as KYOCERA and Brother, including MOTHER BOARD, PAPER TRAY BROTHER, DUPLEX ASSY, BACK SIDER COVER, PAPER FEEDER SENSOR, DRUM UNIT KYOCERA and BROTHER, PRINTER HEAD EPSON, SMPS, FUSER ASSY, LASER MOTOR, CHARGING ROLLER, and CLUTCH MOTOR. The BOQ lists 15 items with unspecified quantities, and the estimated value is not disclosed. The tender emphasizes contract delivery flexibility via an option clause allowing quantity variations up to 25% during and after award, with delivery time calculated relative to the original schedule. A unique sample approval requirement precedes bulk manufacturing, with a 5-day window to submit advance samples and a 5-day modification response.
Technical Specifications & Requirements
- Product scope includes: MOTHER BOARD, PAPER TRAY FOR BROTHER, DUPLEX ASSY, BACK SIDER COVER, PAPER FEEDER SENSOR, DRUM UNITS for KYOCERA/BROTHER, PRINTER HEAD EPSON, SMPS, FUSER ASSEMBLY, LASER MOTOR, CLEANING BLADE, CHARGING ROLLER, and CLUTCH MOTOR.
- No explicit technical specs are provided; however, contract clauses define service support expectations: functional service centre in each consignee state (30-day setup if not existing), dedicated/toll-free support line, and escalation matrix.
- Advance sample approval required: submit 2 samples within 5 days of award; buyer approval or detailed modification list within 5 days; bulk supply must match approved sample.
- Option clause governs quantity adjustments up to 25% with corresponding delivery adjustments and minimum 30-day extension if applicable.
Terms, Conditions & Eligibility
- Delivery terms anchored to last date of original delivery order; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; buyer may extend up to original delivery period during option.
- Service & Support: functional service centre requirement, toll-free service line, escalation matrix; advance sample approvals influence bulk production timeline.
- Compliance & documentation: bidders must establish or present functional service capability within the specified 30-day window; payment release is contingent on documentary evidence of service capability; ensure adherence to buyer-specified sample and modification process.
Key Specifications
-
Product scope includes items such as MOTHER BOARD, PAPER TRAY BROTHER, DUPLEX ASSY, BACK SIDER COVER, PAPER FEEDER SENSOR, DRUM UNIT KYOCERA, DRUM UNIT BROTHER, DRUM UNIT, PRINTER HEAD EPSON, SMPS, FUSER ASSY, LASER MOTOR, CLEANING BLADE, CHARGING ROLLER, CLUTCH MOTOR
-
Estimated value and exact quantities are not disclosed in the tender data
-
Delivery timeline is linked to the original delivery order; extension formula applies for increased quantities
-
Advance sample submission: 2 samples within 5 days; buyer response on approval or modification within 5 days
-
Functional service centres must exist in each consignee state or established within 30 days of contract award
Terms & Conditions
-
Option clause permits up to 25% quantity variation during and after contract at contracted rates
-
Advance sample approval is mandatory before bulk manufacturing with strict 5-day response windows
-
Service-centre setup and toll-free support are mandatory; escalation matrix must be provided
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of functional service centre and compliance with sample approval schedule
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time formula applies for increased quantity
Penalties/Liquidated Damages
Not explicitly detailed; LD to be as per buyer contract terms and approved delivery extensions
Bidder Eligibility
-
Functional service centre presence or establishment in required states within 30 days of award
-
Dedicated/toll-free service support line and escalation matrix
-
Experience in supplying printer spare parts and related assemblies
-
Compliance with advance sample approval process and bulk supply conforming to approved samples
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
MOTHER BOARD , PAPER TRAY BROTHER , DUPLEX ASSY , BACK SIDER COVER , PAPER FEEDER SENSOR , DRUM UNIT KYOCERA , PRINTER HEAD EPSON , SMPS , FUSER ASSY , LASER MOTOR , DRUM UNIT BROTHER , DRUM UNIT , CLEANING BLADE , CHARGING ROLLER , CLUTCH MOTOR
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9484961.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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Posted:
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Closed:
2 March 2026
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Closed:
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GEM
Indian Army Department Of Military Affairs Printer Components Tender 2025 – 22 Item Scope, 25% Quantity Option, ₹90,000 Estimated Value
Indian Army
DODA, JAMMU & KASHMIR
Posted:
19 November 2025
Closed:
29 November 2025
GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
#1
MOTHER BOARD
IT NK001431
1 pieces
Delivery: 21 days
#2
PAPER TRAY BROTHER
IT NK000101
1 pieces
Delivery: 21 days
#3
DUPLEX ASSY
IT NK
1 pieces
Delivery: 21 days
#4
BACK SIDER COVER
IT NK
1 pieces
Delivery: 21 days
#5
PAPER FEEDER SENSOR
IT NK
1 pieces
Delivery: 21 days
#6
DRUM UNIT KYOCERA
IT NK
1 pieces
Delivery: 21 days
#7
PRINTER HEAD EPSON
IT NK
1 pieces
Delivery: 21 days
#8
SMPS
IT NK000026
1 pieces
Delivery: 21 days
#9
FUSER ASSY
IT NK
1 pieces
Delivery: 21 days
#10
LASER MOTOR
IT NK
1 pieces
Delivery: 21 days
#11
DRUM UNIT BROTHER
IT NK
2 pieces
Delivery: 21 days
#12
DRUM UNIT
IT NK
1 pieces
Delivery: 21 days
#13
CLEANING BLADE
IT NK
1 pieces
Delivery: 21 days
#14
CHARGING ROLLER
IT NK
1 pieces
Delivery: 21 days
#15
CLUTCH MOTOR
IT NK
1 pieces
Delivery: 21 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MOTHER BOARD | IT NK001431 | 1 | pieces | rama_pa2 | 21 | |
| 2 | PAPER TRAY BROTHER | IT NK000101 | 1 | pieces | rama_pa2 | 21 | |
| 3 | DUPLEX ASSY | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 4 | BACK SIDER COVER | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 5 | PAPER FEEDER SENSOR | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 6 | DRUM UNIT KYOCERA | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 7 | PRINTER HEAD EPSON | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 8 | SMPS | IT NK000026 | 1 | pieces | rama_pa2 | 21 | |
| 9 | FUSER ASSY | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 10 | LASER MOTOR | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 11 | DRUM UNIT BROTHER | IT NK | 2 | pieces | rama_pa2 | 21 | |
| 12 | DRUM UNIT | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 13 | CLEANING BLADE | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 14 | CHARGING ROLLER | IT NK | 1 | pieces | rama_pa2 | 21 | |
| 15 | CLUTCH MOTOR | IT NK | 1 | pieces | rama_pa2 | 21 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for relevant printer components supply
4
Financial statements (audited, if available)
5
EMD/Security deposit as per procurement policy
6
Technical bid documents and compliance certificates
7
OEM authorizations or dealership/distributorship certificates (if applicable)
8
Product-specific certifications or quality standards (if claimed)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Indian Army printer parts tender India 2026
Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations. Ensure compliance with the advance sample process (two samples within 5 days) and provide a functional service centre or plan to establish one within 30 days. The tender requires option-based quantity adjustments up to 25% and delivery timing linked to the original DO.
What documents are required for Army printer components tender in India 2026
Required documents include GST registration, PAN, experience certificates for printer spare parts, audited financial statements, EMD security, technical bid documents, OEM authorizations, and any standard certifications for components like drums, blades, and fuser assemblies. Ensure submission aligns with the buyer's sample approval and service-support clauses.
What are the technical specs for KYOCERA and Brother drum units in this tender
No explicit numeric specs are given; the scope covers KYOCERA and Brother DRUM UNITS, PAPER TRAY, DUPLEX ASSEMBLY, and other printer parts. Suppliers should verify compatibility with target models, provide OEM-grade components, and ensure IS or vendor certifications where applicable.
What is the delivery extension rule for increased quantity in this tender
Delivery extension follows: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.
How does advance sample approval impact bulk manufacturing for Army tender
Two advance samples must be submitted within 5 days of award; buyer responds with approval or required modifications within 5 days. If delays occur on the buyer side, the delivery period is refixed for the delay; major deviations can trigger fresh samples or contract termination.
What service-support requirements are mandatory for this Army procurement
Bidders must have a functional service centre in every consignee state or establish one within 30 days of award, plus dedicated toll-free service and an escalation matrix for technical support, to ensure carry-in warranty where applicable.
What is the scope of items covered under this Indian Army tender 2026
Scope encompasses 15 items including MOTHER BOARD, PAPER TRAY FOR BROTHER, DUPLEX ASSEMBLY, BACK SIDER COVER, PAPER FEEDER SENSOR, DRUM UNITS (KYOCERA/BROTHER), PRINTER HEAD EPSON, SMPS, FUSER ASSEMBLY, LASER MOTOR, CLEANING BLADE, CHARGING ROLLER, CLUTCH MOTOR.
Are there any ISI or ISO standards required for this procurement
The tender data does not specify explicit standard codes; bidders should disclose any applicable quality certifications or OEM approvals (e.g., ISI, ISO) for the supplied components and attach supporting documents in the technical bid.
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Documents 4
GeM-Bidding-9484961.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS