GEM

Revenue and Disaster Management Department Odisha All in One PC, Laptop & MFM Tender 2025 - ISI/ISO Standards, Local Service Center

Bid Publish Date

21-Nov-2025, 2:38 pm

Bid End Date

01-Dec-2025, 6:00 pm

Bid Opening Date

01-Dec-2025, 6:30 pm

Location

KENDUJHAR , ODISHA

Progress

Issue21-Nov-2025, 2:38 pm
AwardPending
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Quantity

4

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Local service center requirement within the state of Odisha for OEMs and suppliers
  • • OEM turnover criteria and three-year average turnover verification via audited statements or CA certificate
  • • Imported products must have a registered Indian office for after-sales service
  • • Option clause allows ±25% quantity variation and extended delivery time with proportional calculation
  • • No BOQ items; procurement spans All in One PC, entry/mid-level laptops, and multifunction machines
  • • Delivery schedule anchored to original and extended periods with minimum 30 days for added time
  • • Documentation: GST, PAN, experience certificates, financial statements, EMD/SECURITY where applicable
  • • Must demonstrate technical capability and service network for timely support

Categories 2

LAPTOP MACHINE

Tender Overview

The opportunity is for the Odisha Revenue and Disaster Management Department to procure IT hardware across three product categories: All in One PC (V2) – Q2, Entry and Mid Level Laptop – Notebook (Q2), and Multifunction Machine MFM (V2) – Q2. The contract anticipates supplier participation under OEM and local service support constraints, with a delivery clause tied to original and extended delivery periods. The emphasis is on compliant vendors capable of meeting turnover and OEM requirements, including domestic service capability and post-sales support within the state. The procurement scope focuses on standard business PCs and multifunction devices, with a need to align to local servicing infrastructure and potential volume adjustments per option clause.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2) (Q2), Entry and Mid Level Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2)
  • EMD/financials: Not disclosed; bidders must meet turnover criteria as per bid document
  • OEM requirements: OEM turnover criteria and local Indian service presence; for imported products, registered Indian office for after-sales service
  • Service capability: Local service centre within the state of the consignor; OEM/bidder must demonstrate service network and support
  • BOQ: No items listed; indicates broad-category procurement with potential quantity adjustments under option clause
  • Delivery: Option clause allows quantity fluctuation up to ±25% with delivery time adjustments; minimum 30 days for added time
  • Compliance: Turnover evidence via audited statements or CA certificate required; consistency with three-year turnover history
  • Documentation: Evidence of OEM authorization and service network, and compliance with purchase terms

Terms, Conditions & Eligibility

  • EMD/financial readiness: Turnover criteria specified (three-year average) and documented via audited balance sheets or CA certificate
  • OEM/import terms: Domestic service requirement for imported products; local service center within the state
  • Delivery terms: Original and extended delivery periods; option-based quantity adjustments with proportional delivery timing
  • Documentation: GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable (per bid terms)
  • Warranty/penalties: Not explicitly detailed; contract terms imply adherence to delivery and service commitments
  • Compliance: Bidders must meet bidder turnover criteria and OEM turnover criteria; include relevant certificates and experience

Key Specifications

  • Product categories: All in One PC (V2) – Q2, Entry/Mid Level Laptop – Notebook (Q2), Multifunction Machine MFM (V2) – Q2

  • Delivery flexibility: ±25% quantity variation; extended delivery time proportional to added quantity with minimum 30 days

  • OEM/local service center: Required within Odisha; after-sales service capabilities demonstrated

  • Turnover verification: Minimum average annual turnover over last 3 years as per bid document

  • Imported product clause: Indian office registered for after-sales support; submit certificate

  • Documentation suite: GST, PAN, experience, financials, OEM authorizations, service network proof

Terms & Conditions

  • Key requirement: Local service center presence within Odisha and OEM turnover criteria

  • Key requirement: Turnover verification via audited statements or CA certificate for 3 years

  • Key requirement: Delivery terms allow up to 25% quantity variation with calculated extension

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard government terms aligned to delivery and acceptance

Delivery Schedule

Delivery periods based on original and extended periods; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided text; likely to follow standard government procurement LD terms

Bidder Eligibility

  • Three-year average turnover as per bid document, with audited balance sheets or CA certificate

  • OEM turnover criteria satisfied; for primary product OEMs with highest bid value in bunch bids

  • Local Odisha service capability or Indian registered office for imported products

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Audited financial statements or CA/CMA turnover certificate for last 3 years

5

OEM authorization letter (for primary product/OEM partner)

6

Proof of local service centre or Indian registered office for after-sales service (for imported products)

7

Technical bid documents and any compliance certificates requested in bid terms

8

EMD submission proof (as applicable per bid document)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for All in One PC tender in Odisha 2025 with local service center?

Bidders must meet three-year turnover criteria, provide audited financial statements or CA certificate, and submit OEM authorization plus proof of an Odisha-based service center for after-sales support. Ensure documentation includes GST, PAN, and relevant experience. The tender requires alignment with OEM turnover and service capability norms.

What documents are required for Odisha IT hardware procurement bid 2025?

Submit GST certificate, PAN card, experience certificates for similar procurements, audited financials or CA turnover certificate for three years, OEM authorization, proof of local service center in Odisha, technical bid documents, and EMD proof as applicable. Ensure all documents are scanned and uploaded with the bid.

What are the delivery terms for quantity variation in Odisha tender?

The contract permits ±25% quantity variation. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend the duration within the original delivery period based on option exercise.

Which standards or certifications are required for imported IT hardware in Odisha bid?

Imported products must have a registered Indian office for after-sales support. Submit the certification confirming Indian-based service capability and OEM authorization. Compliance to general procurement standards and any product-specific certifications requested in the tender should be demonstrated.

What is the role of OEM turnover criteria in the Odisha tender 2025?

OEM turnover criteria require the OEM to meet minimum average annual turnover over the last three years, verified by audited statements or CA certificates. In bunch bids, the OEM of the primary product with the highest bid value must satisfy this criterion.

How to verify eligibility for Odisha revenue and disaster management IT hardware bid?

Verify three-year turnover, OEM turnover requirements, local Odisha service center capability, and documentation such as GST, PAN, experience, and OEM authorization. Ensure the bid demonstrates service network adequacy and compliance with delivery schedules and option-clause terms.

When is submission of technical bid for Odisha hardware tender due?

Exact submission dates are not provided here; bidders should monitor the procurement portal for bid opening timelines. Prepare complete technical bid, OEM authorizations, service center proofs, and turnover documents in advance to ensure compliance with Odisha government rules.

What are the key penalties or LD terms likely for Odisha IT hardware bid?

The provided terms do not specify LD amounts. Typically, such tenders include LDs linked to late delivery or non-compliance. Bidders should review standard government LD terms and ensure performance guarantees and delivery milestones align to avoid penalties.

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