GEM

Bureau Of Civil Aviation Security Air Conditioner Annual Maintenance Tender Bankura West Bengal 2025

Bid Publish Date

24-Nov-2025, 5:13 pm

Bid End Date

04-Dec-2025, 4:00 pm

Location

BANKURA , WEST BENGAL

Progress

Issue24-Nov-2025, 5:13 pm
AwardPending
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Quantity

16

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM authorization required for authorized distributors or service providers
  • • IS 550 or ISO standards not specified; emphasis on non-obsolescence and residual market life
  • • Relocation of existing AC units permitted with unit-rate billing for relocation
  • • Service support: dedicated toll-free number and escalation matrix required
  • • Option clauses enable quantity/duration adjustments up to 50% before/after award
  • • Eligibility: no liquidation or bankruptcy; required financial standing and certificates
  • • Warranty/AMC terms not specified; focus on maintenance service delivery and compliance
  • • Submission requires OEM authorizations, GST, PAN, experience certificates, and financial documents

Categories 2

AIR CONDITIONER WATER LEVEL RECORDER

Tender Overview

Organization: Bureau Of Civil Aviation Security (BCAS). Service category: Annual Maintenance Service for Air Conditioners in Bankura, West Bengal (722101). Estimated value and EMD not disclosed. The contract includes option clauses allowing up to 50% quantity/duration variation at contract issue, and up to 25% adjustment post-issuance. The scope includes relocation of installed units upon authority instruction, with unit-rate billing for moves. Bidders must ensure non-obsolescence, OEM authorization where applicable, and dedicated service support channels. This tender emphasizes continuity of AC performance across BCAS facilities in the district and requires compliance with bidder eligibility and documentation requirements.

Technical Specifications & Requirements

  • Category: Air Conditioner Annual Maintenance Service (AMC) for split/window systems
  • Key terms: Relocation of installed AC units allowed; mandatory unit-rate quotes for relocation work
  • Support: Dedicated toll-free service number and escalation matrix for service support
  • Eligibility: Bidder to upload certificates and comply with all bid document criteria; non-obsolete products with minimum 3 years residual market life
  • Certification/Authorization: Manufacturer/OEM authorization required where applicable; ensure service capability in West Bengal
  • Contract flexibility: Option clause permits up to 50% quantity/duration increase before award and post-award adjustments within that cap
  • Compliance: Ensure bidders are not in liquidation or bankruptcy and have adequate financial standing

Terms, Conditions & Eligibility

  • EMD / financials: Specific amount not disclosed; bidders must demonstrate financial stability and upload undertaking
  • Delivery & installation: Not detailed; relocation works billed at unit rate upon instruction
  • Documentation: OEM authorization, GST, PAN, experience certificates, and other required bid documents must be uploaded as per ATC
  • Obsolescence: Only products with at least 3 years residual life allowed; avoid end-of-life offerings
  • Contractual constraints: No subcontracting without prior written consent; contract assignment restricted
  • Support: Escalation matrix and dedicated service contact details required to be provided by bidder

Key Specifications

  • Product/service names: Air Conditioner Annual Maintenance Service (AMC) for split/window units

  • Location/coverage: Bankura, West Bengal 722101

  • Estimated value: Not disclosed; EMD amount not provided

  • Experience requirement: 3 years residual market life for offered products

  • Certifications: OEM authorization required; dedicated support channels

Terms & Conditions

  • Option Clause: Up to 50% quantity/duration variation before award and post-award

  • Relocation: Unit relocation allowed with mandatory unit-rate quotation

  • Payment terms: Not specified; performance obligations and escalation process defined

  • Warranty/penalties: No explicit warranty details; penalties not described

  • Documentation: OEM authorization, GST, PAN, experience and financial documents required

Important Clauses

Payment Terms

Not explicitly defined; contract permits relocation unit-rate billing and potential price variation within option limits

Delivery Schedule

Relocation and AMC activities governed by competent authority; exact timelines not provided

Penalties/Liquidated Damages

No LD details specified in available terms; escalation and service commitments implied

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • 3+ years of residual market life for offered AC maintenance products

  • OEM authorization or authorised distributor status for service delivery

  • Evidence of financial stability via statements or equivalent documentation

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM Manufacturer Authorization or Authorized Service Provider certificate

4

Experience certificates for similar AMC of air conditioners

5

Financial statements or proof of financial stability

6

Bidder undertaking of non-liquidation or bankruptcy

7

Technical bid documents and any required certificates per ATC

8

Escalation matrix and dedicated toll-free service contact details

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for BCAS air conditioner AMC tender Bankura?

Bidders should review the terms, obtain OEM authorization, prepare GST PAN, experience certificates, financial statements, and an undertaking against liquidation. Ensure compliance with relocation unit-rate requirements and the 50% option clause before award. Submit all required documents with the bid.

What documents are required for BCAS AMC tender in Bankura?

Required documents include GST registration, PAN, OEM authorization, AC maintenance experience certificates, financial statements, bidder undertaking of non-liquidation, technical bid documents, and escalation contact details. All documents must be uploaded per bid terms and ATC to participate.

What are the key technical requirements for AC AMC in Bankura?

Key requirements include AMC for split/window AC units, OEM authorization where applicable, dedicated toll-free service, escalation matrix, and non-obsolescence with minimum 3 years residual market life for offered models. Relocation of units is allowed with unit-rate billing.

What is the relocation clause for AC units under this tender?

The seller may relocate installed AC units as directed by competent authority. In such cases, the bidder must provide a unit-rate quotation for relocation services, and implement the move with no disruption to ongoing service, within the contract terms.

What are the option clauses for quantity/duration in this BCAS tender?

Two option clauses exist: up to 25% and up to 50% quantity or duration variation at contract issue. After issuance, revisions can be accepted within the stated cap, and bidders must honor revised quantities or durations as part of the bid.

What eligibility criteria must bidders meet for BCAS Bankura AMC?

Bidders must avoid liquidation or bankruptcy, demonstrate financial stability, provide OEM authorization if needed, and offer AC maintenance products with at least 3 years residual market life. Non-obsolescence and required service support channels are mandatory.

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