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Indian Army Tender for Distributor Head, Vane Pump, Timing Device Piston, Cam Plate and Related Components - Pathankot Punjab ISO 9001 2021

Bid Publish Date

04-Jul-2026, 1:56 pm

Bid End Date

14-Jul-2026, 2:00 pm

Location

PATHANKOT , PUNJAB
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Progress

Issue04-Jul-2026, 1:56 pm
AwardPending
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Quantity

17

Category

Distributor Head

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001:2015 certification required for bidder or OEM
  • • Option clause allows ±25% quantity variation at contract rates
  • • Advance sample approval before bulk manufacturing with 5-day review window
  • • Pathankot, Punjab location; multiple mechanical components listed (Distributor Head, Vane Pump, Timing Device Piston, Cam Plate, Roller, Service Kit, Oil Seal, Sealing Kit, Injector Nozzle)
  • • Submission of PAN, GSTIN, cancelled cheque, EFT mandate as part of bid
  • • No explicit BOQ quantities; 9 items exist in the BoQ
  • • Delivery period adjustments based on original vs extended timelines

Categories 14

SOLID ROCKET MOTORS AIR CYLINDERS ROTARY PUMP NOZZLE SEALS AIR COOLED ENGINE ENGINE DISPLACEMENT PUMP FUEL INJECTION HYDRAULIC POWER PACK HYDRAULIC CYLINDER BLASTING MACHINE INJECTORS KOPARAPAK

Tender Overview

The Indian Army (Department of Military Affairs) invites bids from suppliers for an assortment of mechanical components, including Distributor Head, Vane Pump, Timing Device Piston, Cam Plate, Roller, Service Kit, Oil Seal, Sealing Kit and Injector Nozzle, to be deployed in Pathankot, Punjab. The BOQ contains 9 items, with no explicit quantities shown in the provided data, and an estimated contract value is not disclosed. A key differentiator is the option clause allowing ±25% quantity adjustments at contracted rates, with delivery recalibration rules. Bidders must meet specific documentation and ISO 9001 requirements. Unique aspects include advance sample approvals prior to bulk production and a structured supplier onboarding process.

Technical Specifications & Requirements

  • Product categories: Distributor Head, Vane Pump, Timing Device Piston, Cam Plate, Roller, Service Kit, Oil Seal, Sealing Kit, Injector Nozzle.
  • Quality standard: ISO 9001 certification required for bidder or OEM.
  • Sample process: Submit 29/12 samples? within 5 days of award; approval or modification list provided within 5 days; bulk supply must align with approved sample; delays may adjust delivery without LD.
  • OEM/brand considerations: ISO 9001 is mandatory; brands not specified beyond certification.
  • Delivery framework: Option to extend/deliver up to 25% additional quantity; delivery period interplay described in terms.
  • Purchase conditions: Advance sample approval before bulk manufacturing; samples supplied by bidder at no cost; failure to conform may terminate.
  • BOQ details: 9 items listed, with no explicit units/quantities in the data.

Terms, Conditions & Eligibility

  • EMD/financial terms: Not specified in data; standard procurement practice applies per bid.
  • Documents to submit: Copy of PAN Card, Copy of GSTIN, Copy of Cancelled Cheque, Copy of EFT Mandate certified by Bank.
  • Delivery terms: Delivery schedules linked to original and extended delivery periods; option to adjust time based on quantity changes.
  • Warranty/quality: ISO 9001 certification requirement; adherence to sample approvals and contract specifications framework.
  • Penalties/LD: LD structures not detailed; sample non-conformance may lead to contract termination.
  • Vendor onboarding: Vendor Code Creation process required with the listed documentation.

Key Specifications

  • Product/service names: Distributor Head, Vane Pump, Timing Device Piston, Cam Plate, Roller, Service Kit, Oil Seal, Sealing Kit, Injector Nozzle

  • Quantities: 9 items listed; exact quantities not disclosed

  • EMD/Estimated value: Not specified in the provided data

  • Experience: ISO 9001 certification requirement; OEM eligibility implied

  • Quality/Standards: ISO 9001; advance sample approval process

  • Delivery: Option to adjust delivery time with 30+ day minimum guidance; no LD clarified for supplier delays

  • Testing/Quality: Sample approval and potential modifications before bulk supply

Terms & Conditions

  • Quantity adjustment up to 25% during contract execution with corresponding delivery recalculation

  • Advance sample approval required; 29/12 samples to be submitted within 5 days of award

  • ISO 9001 certification mandatory for bidder or OEM; sample-based conformity checks

Important Clauses

Payment Terms

EMD not specified; standard procurement may apply; EFT mandate required; PAN and GSTIN submission

Delivery Schedule

Delivery starts from last date of original delivery order; extended period uses (increase/original) × original period with minimum 30 days

Penalties/Liquidated Damages

Not detailed; non-conforming samples may lead to contract termination; LD not explicitly stated

Bidder Eligibility

  • Must hold ISO 9001 certification or have OEM with ISO 9001

  • Must provide PAN, GSTIN, cancelled cheque and EFT mandate

  • Must participate in advance sample approval process and meet contract specifications

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Distributor Head , Vane Pump , Timing Device Piston , Cam Plate , Roller , Service Kit , Oil Seal , Sealing Kit , Injector Nozzle

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9560201.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 9 Items Sign in for GEM prices

#1

Distributor Head

Distributor Head

1 nos Delivery: 15 days
#2

Vane Pump

Vane Pump

1 nos Delivery: 15 days
#3

Timing Device Piston

Timing Device Piston

1 nos Delivery: 15 days
#4

Cam Plate

Cam Plate

1 nos Delivery: 15 days
#5

Roller

Roller

4 nos Delivery: 15 days
#6

Service Kit

Service Kit

1 nos Delivery: 15 days
#7

Oil Seal

Oil Seal

1 nos Delivery: 15 days
#8

Sealing Kit

Sealing Kit

1 nos Delivery: 15 days
#9

Injector Nozzle

Injector Nozzle

6 nos Delivery: 15 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Any OEM authorization certificates (if applicable)

6

Evidence of ISO 9001 certification (bidder or OEM)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army distributor head and vane pump tender in Pathankot?

Bidders must ensure ISO 9001 certification ( bidder or OEM ), submit PAN, GSTIN, cancelled cheque, and EFT mandate. Prepare for advance sample approval within 5 days of award and supply 29/12 samples for inspection. The tender permits up to 25% quantity variation at contract rates with adjusted delivery timelines.

What documents are required for Pathankot army component tender submission?

Submit PAN card copy, GSTIN copy, cancelled cheque, EFT mandate certified by bank, and any OEM authorization documents. Ensure ISO 9001 certification is included if not already held. Bidder Code Creation may be required as part of onboarding.

What standards govern the Indian Army propulsion component tender in Punjab?

The key standard is ISO 9001 certification for the bidder or OEM. Compliance with the contract's sample approval framework is mandatory, and bulk supply must align with approved samples to avoid potential termination.

When does delivery entitlement commence for quantity adjustments under option clause?

Delivery period begins from the last date of the original delivery order. If the option clause is exercised, the extended time equals (additional quantity ÷ original quantity) × original period, with a minimum of 30 days and possible extension up to the original delivery period.

What is the role of advance samples in this defence procurement?

Successful bidders must submit 29/12 advance samples within 5 days of award. The buyer will approve or request modifications within 5 days; bulk supply must reflect the approved sample; unacceptable samples can lead to contract termination.

Which components are covered under this Pathankot Army tender?

The scope includes Distributor Head, Vane Pump, Timing Device Piston, Cam Plate, Roller, Service Kit, Oil Seal, Sealing Kit, and Injector Nozzle. All items are procured to meet ISO 9001 requirements and sample-based conformity checks.

What delivery and payment terms are expected for this procurement?

Delivery terms hinge on original and extended periods with an option to increase quantity by 25%. Payment terms are not explicitly detailed; bidders should anticipate standard defence procurement practices and ensure EFT-enabled payments with requisite documentation.

How to ensure eligibility for OEM-based bidding in this Indian Army tender?

Ensure ISO 9001 certification is valid for the bidder or OEM, provide OEM authorization if applicable, and demonstrate capability to meet advance sample approval timelines and conformity to contract specifications to qualify for the bid.

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