Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GP INARVA; CHAIR,
Madhubani District Panchayats
MADHUBANI, BIHAR
Posted:
12 September 2025
Closed:
22 September 2025
GEM
GEM
Rural Development Department Bihar Plant/Systems Repair, Maintenance & Equipment Supply Tender Katihar Bihar 2026
Progress
Issue11-Jul-2026, 5:02 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Local service presence requirement: Office of Service Provider in the consignee state (Bihar) with documentary evidence
- • Escalation Matrix: Mandatory for all bidders/OEMs for service support
- • 50% contract/quantity variation: Up to 50% increase/decrease allowed at contract issue; post-issuance variation also capped at 50%
- • Certificate submission: Upload all required certificates/documents as per Bid Document/ATC
- • Category scope: Repair, Maintenance and Installation of Plant/Systems/Equipments with potential equipment supply
- • No technical specifications published in data; emphasis on compliance with ATC and variation terms
Categories
1
Tender Overview
The Rural Development Department of Bihar, governing the Katihar district (854101), invites bids for repair, maintenance, installation and potential equipment supply pertaining to plant and system equipment. The exact estimated value and EMD are not disclosed in the available data. Applicants must ensure compliance with the buyer-added terms, including 50% quantity/contract duration flexibility, and provide evidence of a local service presence. A key differentiator is the requirement for a local service-provider office within the consignee state and a formal escalation matrix for service support. The scope emphasizes timely service and adaptation to contract variations while retaining overall project integrity.
Technical Specifications & Requirements
- No formal technical specifications were published in the tender data.
- Key contextual requirements present in terms and BOQ notes include:
- Category: Repair, Maintenance and Installation of Plant/Systems/Equipments (Version 2) with potential EQUIPMENTS SUPPLY scope
- Location constraint: Office of Service Provider must be located in the state of the consignee; documentary evidence to be submitted
- Escalation support: Bidder/OEM must provide an Escalation Matrix of telephone numbers for service support
- Quantity/Duration variation: 50% up/down variation permitted at contract issue; post-issuance, variations capped at 50%
- Certificates: Upload of required certificates/documents per bid document/ATC/Corrigendum is obligatory
Terms, Conditions & Eligibility
- 50% Variation Clause: Ability to increase/decrease contract quantity or duration up to 50% at contract issuance and thereafter; service contracts may allow scope/value expansion up to 50% with consent
- Local Presence: Office of Service Provider must be located in the consignee state; documentary evidence required
- Documentation: Mandatory upload of all certificates and documents specified in the Bid Document/ATC/Corrigendum
- Service & Support: Escalation Matrix with contact numbers for timely service
- Compliance: Adherence to buyer-added ATC terms; non-submission may lead to rejection
Key Specifications
-
Product/Service: Repair, maintenance and installation of plant/systems/equipment; potential supply of equipment
-
Location requirement: Service provider office within Bihar (consignee state)
-
Performance/Support: Escalation matrix with telephone numbers for service support
-
Contract variation: 50% quantity/duration flexibility at contract issue; post-issue variation up to 50%
Terms & Conditions
-
50% contract quantity/duration variation allowed
-
Service provider must have Bihar-based office with documentary evidence
-
Mandatory certificate uploads as per ATC/Corrigendum
-
Escalation matrix required for active service support
Important Clauses
Payment Terms
Not specified in available data; payment terms to be defined inATC/contract after bid award
Delivery Schedule
Not specified in available data; delivery/deployment timeline to be defined in contract
Penalties/Liquidated Damages
Not specified in available data; any penalties to be detailed in project contract
Bidder Eligibility
-
Evidence of service capability within Bihar (consignee state)
-
Compliance with mandatory certificate submissions
-
Possession of valid GST and PAN, with financial statements available on request
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GP BAGHAR; EQUIPMENTS SUPPLY; SUPPLIER
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854113
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| PINTU KUMAR YADAV | 854113,BLOCK OFFICE MANIHARI | Katihar | Bihar | 854113 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0 |
Authority Records
RURAL DEVELOPMENT DEPARTMENT
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Documents 6
GeM-Bidding-9594346.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates
4
Financial statements
5
EMD/Security deposit (as applicable per ATC)
6
Technical bid documents
7
OEM authorizations (if applicable)
8
Proof of service provider office in Bihar (documentary evidence)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the Rural Development Department repair tender in Katihar Bihar 2026
Bidders should submit all mandatory certificates and documents listed in the Bid Document/ATC, provide proof of a Bihar-based service office, and include an Escalation Matrix. The contract allows up to 50% variation in quantity or duration; ensure compliance with this and attach OEM authorizations where applicable.
What documents are required for the Katihar repair tender submission in Bihar
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD/Security deposit as per ATC, technical bid documents, and OEM authorizations. Documentary evidence for a Bihar-based service office must be provided to comply with eligibility criteria.
What are the variation terms in the Bihar plant maintenance tender
The contract permits a 50% increase or decrease in contract quantity or duration at the time of issue, with the possibility of up to 50% variation post-issuance. Service contracts may extend scope/value by up to 50% with the service provider’s consent.
What service support requirements exist for this Bihar procurement
An Escalation Matrix with telephone numbers for service support is mandatory. The bidder or OEM must provide clear contact points for prompt handling of service issues during the contract period.
Where must the service provider maintain an office for this bid in Bihar
The office must be located within the state of the consignee, Bihar, with documentary evidence submitted along with the bid to verify local presence.
What are the delivery or installation expectations in this Katihar tender
Specific delivery timelines are not stated in the available data; the contract will specify delivery, installation and commissioning requirements. Ensure readiness to comply with any timelines defined in the final contract and ATC.
What are the mandatory certificates and compliance for this procurement
Bidders must upload all required certificates listed in the Bid Document and ATC, including any COP/quality standards and OEM authorizations as applicable to the plant/equipment maintenance scope.
What is the eligibility for equipment supply under this Bihar tender
Eligibility includes local service capability in Bihar, possession of necessary GST/PAN, verifiable financials, and compliant documentation per ATC. The bid will assess capability for repair, maintenance, installation and potential equipment supply.
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Documents 6
GeM-Bidding-9594346.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS