Indian Army Department of Military Affairs Printer Consumables Tender 2026 - IS 9001 Certified Modules & Imaging Components

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a package of printer and imaging components, including Hot Roller, Organic Photo Conductor Drum Unit, Developer, Cleaning Blade, Primary Charge Roller, Fuser Assembly, Transfer Roller unit, Pickup Roller, and Display Firmware Sensor Unit. The BOQ lists 14 items with unspecified quantities, and the scope covers Supply, Installation, Testing, Commissioning, and operator training, with statutory clearances as needed. A key commercial feature is a bid option to increase quantity by up to 25% at contracted rates, with delivery timelines adjusted from the last delivery order date. Data Sheet submission is mandatory to validate technical parameters against bid offers. The tender enforces ISO 9001 certification as a baseline requirement for bidders or OEMs, and requires OEM presence in India for after-sales support in imported scenarios. This tender emphasizes OEM-certified installation and strict data-sheet verification to avoid mismatches.

• Organization: Indian Army, Department Of Military Affairs
• Product scope: Printer consumables and imaging modules
• Location: India (countrywide procurement emphasis)
• Key differentiator: option clause enabling up to 25% quantity variation; mandatory data sheet alignment; OEM/authorized reseller installation responsibility
• Unique aspect: mandatory Data Sheet alignment and post-sales support in India for imported goods

Technical Specifications & Requirements

• No explicit technical specs published in the provided data; bidders must rely on the Data Sheet to match product parameters.
• Required documents: submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
• Data Sheet upload is mandatory to allow buyers to verify specifications; non-matching parameters may lead to rejection.
• Experience criterion: bidder or OEM (direct or via reseller) must have manufactured and supplied similar category products to Central/State Govt/PSU for 2 years prior to bid opening; copies of contracts must be included.
• Installation/Testing/Training: to be carried out by OEM or OEM-certified resource or authorized reseller; scope includes training operators and obtaining any necessary statutory clearances.
• OEM/imported goods: imported items require an Indian-registered OEM or authorized seller for after-sales service; ISO 9001: certification is mandatory for bidder or OEM.
• Scope of supply: include supply, installation, testing, commissioning, and operator training; all costs encompassed in bid price.
• Data Sheet verification and anti-mismatch controls are critical; data sheet alignment is a gating factor.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract time and during currency at contracted rates; extended delivery period to be calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
• Documents required with bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; failure to submit may lead to rejection.
• Data Sheet: must be uploaded; mismatch risks bid rejection.
• Experience criteria: 2 years of regular manufacturing/supply to Central/State Govt/PSU; contracts to be submitted; primary product value governs bunch bids.
• Installation/Training: to be performed by OEM/OEM-certified personnel; scope includes configuration and training.
• ISO 9001: bidder or OEM must hold this certification; imported products require India-based after-sales support.
• Scope of supply: includes delivery, installation, testing, commissioning, and operator training with statutory clearances if needed.
• Payment/Delivery specifics: specific payment terms and delivery timelines are not disclosed in the provided data; adherence to option clause and delivery calculations is required.