GREASE XG-340
Indian Army
DARJEELING, WEST BENGAL
Posted:
12 May 2025
Closed:
2 June 2025
GEM
GEM
Indian Army Grease XG-340 Tender Procurement Jalpaiguri West Bengal 2026 - XG-340 Lubricant Specification
Bid Publish Date
16-Jun-2026, 7:49 pm
Bid End Date
07-Jul-2026, 10:00 am
Location
Progress
Issue16-Jun-2026, 7:49 pm
AwardPending
Quantity
3276
Bid Type
Two Packet Bid
Key Highlights
- • Exact product: Grease XG-340 lubricant for defense equipment
- • Delivery flexibility: ±25% quantity; extension formula with 30-day minimum
- • OEM authorization required for distributors; include complete OEM details
- • Local content policy: PP-LC compliance per MoP&NG policy amendments
- • Testing regime: advance and bulk samples tested at AHSP/NABL labs; supplier pays external testing fees
- • Import scenario: Indian registered office for after-sales support required for imported items
- • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation essentials
- • No BOQ data; emphasis on prior Govt/PSU supply experience for eligibility
Tender Overview
The Indian Army ( Department Of Military Affairs ) invites bids for the supply of Grease XG-340 at the Jalpaiguri, West Bengal 734006 location. The procurement references a lubricant category with no BOQ items listed, implying a single or unspecified quantity scope. Key terms include quantity variation up to 25% and contract extension rules, with delivery timelines linked to the original order. Bidders must meet OEM authorization and local content policies, reinforcing Make In India considerations. Unique aspects include mandatory testing at designated AHSP labs and stringent vendor documentation for vendor code creation.
Technical Specifications & Requirements
- Product name: Grease XG-340 (Category: Lubricant/Grease for defense equipment)
- No explicit technical specs or performance metrics provided in the tender data.
- Required compliance elements inferred: OEM authorization, Make In India local content policy, and testing via AHSP labs or NABL/ Govt labs if facilities are unavailable.
- Key evaluation cues include prior supply to Central/State Govt or PSUs for 3 years, and documents like PAN, GSTIN, cancelled cheque, and EFT mandate.
- In case of imported products, India-based after-sales support and OEM certificate required.
- Sampling and PDI: advance and bulk samples tested at AHSP labs; seller bears external testing charges.
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may increase/decrease up to 25% of bid quantity; extended delivery time formula applies with minimum 30 days.
- Documents for vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate.
- Experience criterion: 3 years with regular supply to Govt/PSU, with contracts to prove quantity in each year.
- OEM authorization: Required for distributors; include full OEM details.
- Local content / Make In India: Follow PP-LC policy per MoP&NG amendments; bidder eligibility hinges on local content and certificates.
- Inspection & testing: Sampling tests at AHSP labs; external testing costs borne by seller.
Key Specifications
-
Product/service: Grease XG-340
-
Category: Defense lubricant supply
-
Estimated value: Not specified
-
EMD: Not specified
-
Experience: 3 years in Govt/PSU supply
-
Quality/Standards: AHSP lab testing; NABL/government lab acceptance if AHSP unavailable
-
Delivery: Based on original delivery period; extended period as per option clause
Terms & Conditions
-
Quantity fluctuation up to 25% with extension rules and minimum 30 days
-
OEM authorization mandatory for distributors; provide complete OEM details
-
Testing conducted at AHSP labs; external test costs borne by seller
Important Clauses
Payment Terms
Not specified in the data; vendors should expect standard govt terms per tender policy
Delivery Schedule
Delivery begins from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Not specified in provided terms; bidders should anticipate standard LD provisions in the main contract
Bidder Eligibility
-
3 years of regular manufacturing and supply to Govt/PSU for same/similar category
-
OEM authorization or valid distributor authorization with OEM details
-
Compliance with Make In India local content policy per PP-LC guidelines
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Grease XG-340
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9400956.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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GEM
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT mandate certified by bank
5
OEM authorization/certificate for distributors
6
Evidence of 3 years of supply to Central/State Govt/PSU (contracts and performance proofs)
7
Factory/manufacturing capabilities and after-sales support details
8
Lab testing arrangements and AHSP/NABL lab acceptance plan
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the grease XG-340 tender in Jalpaiguri?
Bidders must meet 3-year Govt/PSU supply experience, provide PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Ensure local content compliance per PP-LC, and arrange AHSP/NABL lab testing for samples. Delivery terms follow the 25% quantity option and minimum 30-day extension.
What documents are required for vendor code creation and submission?
Submit PAN, GSTIN, cancelled cheque, and EFT mandate; include OEM authorization if distributor. Provide proof of 3-year Govt/PSU supply contracts with annual quantities and contact details of project references.
What are the testing arrangements for grease XG-340 samples?
Advance and bulk samples are tested at designated AHSP labs; if AHSP lab facilities are unavailable, Govt/NABL accredited labs may be used; external testing charges are borne by the seller.
What is the delivery extension rule for order quantity changes?
Delivery time adapts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days; extensions can be granted up to the full original period.
Which policy governs local content for this tender in West Bengal?
The PP-LC policy as amended by MoP&NG, FP-20013/2/2017-FP-PNG dated 17.11.2020 governs local content; bidders must demonstrate eligibility under Make In India provisions.
Are imported grease products allowed and what after-sales support is required?
Imported items require a registered Indian OEM/seller with an in-country after-sales service presence; provide an OEM certificate and service contact details for India.
What is the expected eligibility criterion for previous Govt procurement?
Bidder must have supplied similar category products to Central/State Govt or PSUs for 3 years prior to bid opening; submit contracts showing quantities in each year.
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Documents 4
GeM-Bidding-9400956.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS