Title1,Title2,Title3,Title4,Title5,Title6,Title7,Title8,Title9,Title10
Western Railway
RAJKOT, GUJARAT
Posted:
19 August 2025
Closed:
9 September 2025
GEM
GEM
Indian Army Procurement Shimla Security Equipment Tender 2026 - HQ Department of Military Affairs ISI/BIS Standards 2026
Bid Publish Date
07-May-2026, 11:47 am
Bid End Date
18-May-2026, 12:00 pm
Location
Progress
RAIssue07-May-2026, 11:47 am
Reverse AuctionCompleted
AwardCompleted
Quantity
858
Category
Title1
Bid Type
Two Packet Bid
Categories
56
INTERCOM CASHEW NUT WIND MILL ENERGY PROJECT PLATFORM SCALE ELECTRODES HOOK UP WIRES ROPES POWER PROJECT TRANSFORMERS RF PASSIVE COMPONENTS PAINTING DEHYDRATION TRANSFORMER SUPPLY STRUCTURE FABRICATION WASHERS PLAIN BEARING SUB STATION POWER CABLE ARC LAMP PTFE WIRE BOXING EQUIPMENT TUBE AND FITTING DECORATION ELECTROMECHANICAL MACHINERY WIRING ASSEMBLY BEARINGS BUSHINGS AND GEARS DIRECT TRANSFORMER ELECTROCARDIOGRAPHY UNITS STEEL FURNITURE ERECTION OF STRUCTURAL HARDWARE AND FASTENERS SUBSTATION GEYSER BUSHING XLPE CABLE WOODEN FLOORING TRANSITION METALS COATING SERVICES ELECTRICAL SUBSTATION STATIC CONVERTERS FABRICATOR BEEKEEPING EQUIPMENT MILITARY VEHICLE MODBUS VALVE PARTS AND ACCESSORIES WINDING MACHINE STRUCTURE POWER PEB ALCOHOLS METAL PRODUCTS TRANSFORMER OIL LIFTING CRANE MANUFACTURING SERVICES SLEEVE BEARING SWITCH GEAR
Tender Overview
Organization: Indian Army (Department Of Military Affairs) conducting a procurement tender in Shimla, Himachal Pradesh. The contract involves multiple item categories under a single security equipment procurement, with a total estimated scope highlighted by a generic BOQ of 10 items. The tender requires standard compliance documentation (GST, PAN) and an enlistment letter from HQ CE Chandigarh Zone. A key differentiator is the option clause allowing a 25% quantity increase or decrease at contracted rates, with provision for extended delivery time based on the adjusted quantity. This creates a dynamic order scope and emphasizes compliance, timely delivery, and robust documentation.
- Location: Shimla, Himachal Pradesh
- Organization: Indian Army; Department: Department Of Military Affairs
- Product category: Security equipment procurement (title fields indicate multiple categories)
- Estimated value: Not disclosed; EMD: Not disclosed
- Unique aspect: 25% quantity option and staged delivery calculations tied to original delivery period
Technical Specifications & Requirements
- No explicit product specifications in the tender text; BOQ lists 10 items without quantities or units
- ATC requirements include: enlistment letter from HQ CE Chd Zone, compliance with the BoQ, GST Registration number, and PAN of the firm
- Documentation emphasis: GST, PAN, and vendor eligibility alignment with government procurement norms
- Delivery framework: delivery period linked to original order; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Compliance expectations: adherence to tender terms, and readiness to demonstrate compliance with the governing BOQ and security equipment standards
Terms, Conditions & Eligibility
- 25% quantity flexibility: purchaser may alter quantity at contract rates during and after award
- Delivery timeline: calculated extension rules based on quantity changes; minimum 30 days for additional time
- Enlistment: submission of HQ CE Chandigarh Zone enlistment letter
- Mandatory documents: GST Registration, Pan Card of the firm, and BOQ compliance
- Bidder readiness: comply with all stated ATC clauses and provide required documentation
- Financial/registration prerequisites: general government procurement requirements including GST and PAN verification
Key Specifications
-
Products/Services: Security equipment procurement (ten BoQ items with unspecified quantities)
-
EMD/Value: Not disclosed in the tender data
-
Standards/Certifications: Not specified in the tender text; bidders should comply with standard government procurement requirements
-
Delivery: Delivery period linked to original delivery order; extended delivery period rules apply
-
Experience: Not explicitly stated; ATC requires enlistment letter and BOQ compliance
Terms & Conditions
-
25% quantity variation permitted at contract time and during currency with contracted rates
-
Delivery period extension calculated by (increased quantity/original quantity) × original delivery period; minimum 30 days
-
Enlistment letter from HQ CE Chandigarh Zone required; GST and PAN documentation mandatory
Important Clauses
Payment Terms
Not specified in tender data; bidders should anticipate standard government terms (to be clarified during bid process)
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time applies per option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in the data; expected to be defined in detailed terms during bid evaluation
Bidder Eligibility
-
GST registration
-
PAN card of the firm
-
HQ CE Chandigarh Zone enlistment letter
-
BOQ compliance confirmation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Title1 , Title2 , Title3 , Title4 , Title5 , Title6 , Title7 , Title8 , Title9 , Title10
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9122586.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Title1
Disconnecting HT and LT supply taking down the defective transformer Indoor outdoor type from four pole two pole structure or lifting from the outdoor type foundation or taking out from sub station bldg using a crane of suitable capacity and slings ropes etc as required and shifting the same to civil workshop for repairs complete all as directed for transformer capacity 400 KVA
1 each job
Delivery: 30 days
#2
Title2
Shifting back the repaired transformer Indoor outdoor type from civil workshop to site reinstalling at original position and fixing properly on four pole two pole structure or outdoor type foundation or inside a sub station bldg using a crane of suitable capacity and slings ropes etc as required making HT LT side connections and testing for satisfactorily working complete all as directed for transformer of Capacity 400 KVA
1 each job
Delivery: 30 days
#3
Title3
Draining out transformer oil from the transformer and storing the same in suitable containers to be arranged by contractor without any extra cost opening the top cover and lifting up the core assembly carefully to check the condition of transformer windings and core retanking the same after repairing checking of leakage from transformer body and repairing welding works required for making transformer body leak proof refilling the transformer oil dully dehydrated and filtered dehydration and filteration to be paid separately and making all connections with HT LT side bushings refixing the top cover and testing the transformer with a suitable capacity insulation tester complete all as directed for transformer of Cap 400 KVA
1 each job
Delivery: 30 days
#4
Title4
M and L for rewinding of burnt out defective HT copper coils with new super enamelled heavy duty copper winding wires of size matching to the existing one including varnishing drying in a suitable oven and all insulating material such as cotton sleeves tapes etc and connections with bushing terminals complete all as specified and directed
150 kg
Delivery: 30 days
#5
Title5
All as per item No 4 above but LT copper coils complete all as specified and directed
100 kg
Delivery: 30 days
#6
Title6
M and L for painting the transformer tank from inside with two coats of zinc chromite after preparing the tank walls bottom top cover inner side by properly cleaning the surfaces oil free complete all as directed for transformer capacity 400 KVA
1 each job
Delivery: 30 days
#7
Title7
M and L for replacement of defective HT porcelain bushing of suitable size for transformer of cap 400 KVA including washers of good quality complete all as specified and directed
2 each job
Delivery: 30 days
#8
Title8
M and L for replacement of defective LT porcelain bushing of suitable size for transformer of cap 400 KVA including washers of good quality complete all as specified and directed
2 each job
Delivery: 30 days
#9
Title9
Dehydration and filteration of transformer oil for indoor outdoor type transformers of any capacity at site using transformer oil filteration plant to improve di electric strength not less than 45 KV at 2 Point 5 mm electrode gap complete all as directed Note Unit rate quoted shall be deemed to include the charges for hiring of oil filteration plant shifting to different locations at cantt area testing of samples of oil as per requirement and nothing extra will be paid on this account
480 ltr
Delivery: 30 days
#10
Title10
S and F new transformer oil for replacement or topping up the level of oil having dielectric strength not less than 45 complete all as specified and directed
120 ltr
Delivery: 30 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Disconnecting HT and LT supply taking down the defective transformer Indoor outdoor type from four pole two pole structure or lifting from the outdoor type foundation or taking out from sub station bldg using a crane of suitable capacity and slings ropes etc as required and shifting the same to civil workshop for repairs complete all as directed for transformer capacity 400 KVA | 1 | each job | gejutoghbso | 30 | |
| 2 | Title2 | Shifting back the repaired transformer Indoor outdoor type from civil workshop to site reinstalling at original position and fixing properly on four pole two pole structure or outdoor type foundation or inside a sub station bldg using a crane of suitable capacity and slings ropes etc as required making HT LT side connections and testing for satisfactorily working complete all as directed for transformer of Capacity 400 KVA | 1 | each job | gejutoghbso | 30 | |
| 3 | Title3 | Draining out transformer oil from the transformer and storing the same in suitable containers to be arranged by contractor without any extra cost opening the top cover and lifting up the core assembly carefully to check the condition of transformer windings and core retanking the same after repairing checking of leakage from transformer body and repairing welding works required for making transformer body leak proof refilling the transformer oil dully dehydrated and filtered dehydration and filteration to be paid separately and making all connections with HT LT side bushings refixing the top cover and testing the transformer with a suitable capacity insulation tester complete all as directed for transformer of Cap 400 KVA | 1 | each job | gejutoghbso | 30 | |
| 4 | Title4 | M and L for rewinding of burnt out defective HT copper coils with new super enamelled heavy duty copper winding wires of size matching to the existing one including varnishing drying in a suitable oven and all insulating material such as cotton sleeves tapes etc and connections with bushing terminals complete all as specified and directed | 150 | kg | gejutoghbso | 30 | |
| 5 | Title5 | All as per item No 4 above but LT copper coils complete all as specified and directed | 100 | kg | gejutoghbso | 30 | |
| 6 | Title6 | M and L for painting the transformer tank from inside with two coats of zinc chromite after preparing the tank walls bottom top cover inner side by properly cleaning the surfaces oil free complete all as directed for transformer capacity 400 KVA | 1 | each job | gejutoghbso | 30 | |
| 7 | Title7 | M and L for replacement of defective HT porcelain bushing of suitable size for transformer of cap 400 KVA including washers of good quality complete all as specified and directed | 2 | each job | gejutoghbso | 30 | |
| 8 | Title8 | M and L for replacement of defective LT porcelain bushing of suitable size for transformer of cap 400 KVA including washers of good quality complete all as specified and directed | 2 | each job | gejutoghbso | 30 | |
| 9 | Title9 | Dehydration and filteration of transformer oil for indoor outdoor type transformers of any capacity at site using transformer oil filteration plant to improve di electric strength not less than 45 KV at 2 Point 5 mm electrode gap complete all as directed Note Unit rate quoted shall be deemed to include the charges for hiring of oil filteration plant shifting to different locations at cantt area testing of samples of oil as per requirement and nothing extra will be paid on this account | 480 | ltr | gejutoghbso | 30 | |
| 10 | Title10 | S and F new transformer oil for replacement or topping up the level of oil having dielectric strength not less than 45 complete all as specified and directed | 120 | ltr | gejutoghbso | 30 |
Required Documents
1
GST Registration certificate
2
Permanent Account Number (PAN) card of the firm
3
Enlistment letter of HQ CE Chandigarh Zone
4
Compliance of BOQ (BoQ compliance document)
5
Any technical bid documents demonstrating capability or past performance (if requested)
Reverse Auction Schedule
Start
10-Jun-2026, 1:00 pm
End
11-Jun-2026, 1:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | NETLINK SYSTEM SOLUTIONS(MSE) Under PMA Winner | ₹2,42,430 | Item Categories : Title1,Title2,Title3,Title4,Title5,Title6,Title7,Title8,Title9,Title10 |
| L2 | MEHTA TRADERS (MSE) Under PMA | ₹2,65,360 | Item Categories : Title1,Title2,Title3,Title4,Title5,Title6,Title7,Title8,Title9,Title10 |
🎉 L1 Winner
NETLINK SYSTEM SOLUTIONS(MSE) Under PMA
Final Price: ₹2,42,430
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the security equipment tender in Shimla 2026?
Bidders must submit GST registration, PAN, HQ CE Chandigarh Zone enlistment letter, and BOQ compliance. Prepare technical bids detailing capability for security equipment with adherence to government procurement norms. Ensure delivery plan aligns with original order timelines and the 25% quantity option terms.
What documents are required for the Indian Army security tender in Shimla?
Required documents include GST registration certificate, PAN card, enlistment letter from HQ CE Chandigarh Zone, and BOQ compliance documentation. Vendors should provide financials if requested and any OEM authorizations or past performance proofs as per ATC specifics.
What is the delivery time framework for quantity variations in this tender?
Delivery time follows the option clause: additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery starts after the last date of the original delivery order, and the purchaser may extend within contracted rates.
Which enlistment certificate is required for eligibility in Shimla tender?
An enlistment letter of HQ CE Chandigarh Zone is mandatory. This confirms eligibility for the security equipment procurement by Indian Army and aligns with ATC compliance requirements for bidders.
What is the scope of BOQ in this Indian Army tender in Shimla?
BOQ comprises 10 items with no specified quantities in the data. Bidders must ensure full compliance with the BOQ and provide required documentation, demonstrating capability to fulfill ten-item scope as per tender terms.
What are the GST and PAN requirements for this procurement?
Bidders must provide GST registration certificate and the firm’s PAN card as part of mandatory documentation. These are required to participate in the government procurement and to ensure tax compliance during payment processing.
What standards or certifications are explicitly required in the tender text?
The tender text does not specify explicit standards like ISI or ISO. However, bidders should anticipate compliance with general government procurement standards and the BoQ compliance. Prepare any relevant certifications you hold and be ready to demonstrate security equipment capabilities.
How is the term 'compliance of BOQ' interpreted for this tender?
Compliance of BOQ means bidders must align their technical and commercial proposals to the items, quantities, and delivery terms specified in the BoQ. Since exact item details are not provided, bidders should demonstrate approach and capability to meet the BoQ requirements in a compliant bid.
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Documents 4
GeM-Bidding-9122586.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS