GEM

Tahasil Office Deogaon IT Hardware Tender Balangir Odisha 2025 - ISO 9001 Compliant AIO PC/Laptop/MFM

Bid Publish Date

21-Nov-2025, 6:33 pm

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

Location

BALANGIR , ODISHA

Progress

Issue21-Nov-2025, 6:33 pm
AwardPending
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Quantity

6

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory ISO 9001 certification for bidder or OEM
  • • Data Sheet submission required; precise parameter matching essential
  • • Scope includes supply, installation, testing, commissioning, and operator training
  • • Quantity fluctuation up to 25% during contract and delivery extensions governed by formula
  • • 3 years govt-sector supply/manufacture experience for similar IT hardware
  • • OEM authorization form with full contact details required for distributors
  • • Material Test Certificate to be delivered with goods for buyer lab verification
  • • No BOQ items listed; emphasis on category-specific IT hardware (AIO PC, laptops, MFM)

Categories 2

LAPTOP MACHINE

Tender Overview

The Tahasil Office Deogaon, under the Revenue and Disaster Management Department of Odisha, invites bids for IT hardware including All-in-One PCs, Entry/Mid-level Laptops, and Multifunction Machines (MFM). The procurement scope covers supply, installation, testing, commissioning, operator training, and statutory clearances where applicable. No BOQ items are listed, but the contract accommodates a 25% quantity variation at bid and contract stages, with delivery timelines linked to the original delivery order. Bidders must demonstrate three years of prior manufacture/supply to central/state govt bodies and submit OEM authorization where applicable. ISO 9001 certification is mandatory for bidder or OEM. A data sheet must accompany the bid to verify technical parameters against offerings.

Technical Specifications & Requirements

  • Product categories: All‑in‑One PC (V2), Entry/Mid-level Laptop, Multifunction Machine MFM (V2)
  • Scope: Supply, Installation, Testing, Commissioning, Training; includes statutory clearances if required
  • Certification/Standards: ISO 9001 certification required for bidder or OEM; Material Test Certificate to be supplied with delivery
  • Documentation: Data Sheet of products offered; OEM authorization form/certificate with contact details
  • Delivery considerations: Delivery periods may extend with option clause; additional time formula: (Increase in quantity / Original quantity) × Original delivery period, min 30 days
  • Experience criteria: 3 years of regular govt sector supply/manufacture of similar IT hardware; primary product in bunch bids must meet the criterion
  • Quality/Testing: Material tests conducted by Buyer’s lab; acceptance contingent on test results
  • Warranty/Support: Training of operators and post-installation support implied by scope

Terms, Conditions & Eligibility

  • EMD/Financial standing: Not specified in terms; bidders must not be under liquidation or bankruptcy; upload an undertaking as proof
  • Data Sheet alignment: Unexplained mismatches can lead to bid rejection; ensure precise parameter matching
  • Authorisation: OEM or authorized distributor authorization required with complete contact details
  • Delivery & payment terms: Delivery schedule aligned to original order; option clause permits quantity changes up to 25%; scope includes installation and training
  • Documentation: GST, PAN, experience certificates, financial statements, EMD-related documents, and technical compliance certificates as applicable
  • Contractual risk: Non-submission or non-compliance with ATC/Corrigendum may lead to rejection

Key Specifications

    • Product/service names: All-in-One PC (V2); Entry/Mid-level Laptop; Multifunction Machine MFM (V2)
    • Estimated value: Not disclosed in tender text
    • Standards/certifications: ISO 9001 certification required for bidder or OEM
    • Testing/quality: Material Test Certificate required with supply; Buyer’s lab to verify
    • Delivery: Option clause allows up to 25% quantity change; extended delivery period calculation with minimum 30 days

Terms & Conditions

  • Key term: Quantity variation up to 25% at contract placement and during currency

  • Key term: ISO 9001 certification mandatory for bidder or OEM

  • Key term: 3 years govt market experience required for similar IT hardware

  • Key term: Data Sheet and OEM authorization mandatory with bid

Important Clauses

Payment Terms

Not specified in provided terms; bids must comply with standard govt contract payment practices and any ATC

Delivery Schedule

Delivery period linked to last date of original delivery order; additional time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided terms; typical govt tenders include LDs per day for delays; bidders should verify in ATC

Bidder Eligibility

  • 3 years of govt sector supply/manufacture experience for similar IT hardware

  • Not under liquidation or bankruptcy; must upload an undertaking confirming financial standing

  • ISO 9001 certification either for bidder or OEM

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3 years govt/PSU supply of similar IT hardware

4

Financial statements demonstrating financial health

5

EMD document or proof as applicable

6

Data Sheet for offered products

7

OEM authorization or Distributor authorization with contact details

8

Technical bid documents and any ISO 9001 certificates

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid in Balangir IT hardware tender for AIO PC and laptops 2025

Bidders must meet three-year govt supply experience, submit a data sheet with exact product specs, provide OEM authorization, and ensure ISO 9001 certification for bidder or OEM. Include GST, PAN, financials, and EMD documentation. Delivery terms allow up to 25% quantity variation; follow installation and training scope.

What documents are required for Tahasil Office Deogaon IT bid 2025

Submit GST, PAN, 3-year govt/PSU experience certificates, company financial statements, EMD proof, product data sheets, OEM/distributor authorization, and ISO 9001 certificate. Ensure data sheet matches offered model specifications to avoid rejection.

What are the technical specifications for AIO PC and MFM in this tender

Specifics are not listed; however, ensure Data Sheet alignment with product categories: All-in-One PC (V2) and Multifunction Machine MFM (V2). Include installation, testing, commissioning, and operator training as part of scope; obtain Material Test Certificates with delivery.

What is the eligibility criteria for 3 years govt supply in Odisha tender

Bidder or OEM must have regularly manufactured and supplied the same category IT hardware to govt bodies for three years prior to bid opening. Provide relevant contracts with yearly delivery proofs; primary product in bunch bids must meet the criterion.

When is delivery expected after order placement for Balangir IT tender

Delivery period is governed by the original delivery order; option to increase quantity allows extended time calculated as (Increase in quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

How is compliance with ISO 9001 verified for this Odisha tender

Bidder or OEM must hold ISO 9001 certification; provide certificate number and scope. The buyer requires a Data Sheet and Material Test Certificate; non-compliance can lead to bid rejection.

What is required for OEM authorization in this Tahasil Deogaon bid

Submit an OEM authorization form with full contact details of the manufacturer or service provider, including name, designation, address, email, and phone number, to validate supply rights for the offered AIO PC, laptops, and MFM.

What is the scope of supply for installation and training in Odisha tender

Scope includes supply, installation, testing, commissioning, operator training, and providing statutory clearances if required. Ensure data sheet accuracy and certificate submissions to satisfy post-delivery training and support obligations.

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