Indian Army Vehicle & Automotive Components Tender Ambala Haryana 2026 – BIS/Type Test Certification, 25% Quantity Option

Tender Overview

The Indian Army, Department Of Military Affairs, based in AMBALA, HARYANA, invites bids for multiple automotive components including VALVE INLET, VALVE EXHAUST, VALVE GUIDE, AUTOMATIVE VOLTAGE REGUALTOR, STARTING ROPE, PISTON WITH PIN, ALTERNATOR, and SLEEVE. The procurement scope spans eight distinct items with unspecified quantities and values, reflecting a broad hardware package for military vehicle support. The buyer emphasizes a flexible quantity option of ±25% during contract performance and an approval-based advance sample process prior to bulk production. This tender mandates conformance with specific certification requirements and adherence to prescribed delivery dynamics. A unique aspect is the option clause permitting quantity adjustments across the contract lifecycle, demanding robust supply chain readiness and precise documentation.

Technical Specifications & Requirements

• Product categories: VALVE INLET, VALVE EXHAUST, VALVE GUIDE, AUTOMATIVE VOLTAGE REGULATOR, STARTING ROPE, PISTON WITH PIN, ALTERNATOR, SLEEVE
• Certification expectations: BIS licence, type test certificates, and other product-specified approvals to be uploaded with bid
• Sample approval: advance sample to be submitted within 5 days of award; buyer to approve or specify modifications within 5 days; bulk supply to follow approved sample
• Quality framework: conformance to contract specifications with potential deviations leading to corrective actions or contract termination
• Delivery terms: timing tied to original delivery order with extension mechanics when option clause is exercised; minimum extension baseline 30 days
• Documentation: bids must include all requested certificates and compliance documents in line with ATC/Corrigendum
• Eight-item BOQ contains unspecified quantities, implying vendor should prepare for multi-item, multi-stage supply
• Notable risk management: LD/penalties subject to deviations between approved samples and bulk supply

Terms, Conditions & Eligibility

• EMD and payment terms are governed by standard tender clauses; explicit EMD amount not disclosed
• Flexibility clause permits up to 25% quantity variation during and after contract award, with extension rules
• Mandatory certifications: BIS licence, type test certificate, and other approvals as per Product Specification
• Advance sample process: submit five samples within 5 days of award; post-approval modifications timeline defined by buyer
• Non-disclosure of exact item quantities requires bidders to bid with scalable, procurement-grade components
• Compliance risk: failure to upload required certificates may lead to bid rejection; ensure all ATC and corrigenda are adhered to
• No explicit delivery schedule published; bidders must align with contract delivery beyond the original terms
• The tender excludes explicit product model numbers, leaving room for OEM-specific, BIS-compliant equivalents