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South Western Railway Berth Cleaning Scrub Tender 2026: ISI/AAA/TRTL standards, 30-month Warranty, 30 Days Delivery

Bid Publish Date

27-Jun-2026, 2:29 pm

Bid End Date

07-Jul-2026, 3:00 pm

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Progress

Issue27-Jun-2026, 2:29 pm
AwardPending
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Quantity

1000

Bid Type

Single Packet Bid

Key Highlights

  • • Service Centre requirement: functional center in each consignee state or establish within 30 days
  • • Warranty: 30-month warranty period from supply date with 5-day service rectification target
  • • Penalty regime: 0.5% weekly delay, up to 10% of total contract value; PBG implications
  • • Berth Cleaning scrub spec: gem product id 5116877-41417907099; exact design/grade/holes/bristle metrics
  • • GST invoice submission requirement in GeM portal; GST portal payment screenshot
  • • Turnover evidence: audited balance sheets or CA certificate for last 3 years
  • • Delivery timeline: within 30 days from award

Tender Overview

Organization: South Western Railway, Indian Railways; Product: Berth Cleaning scrub (as per gem product id: 5116877-41417907099); Scope: Supply of Goods only; Delivery: within 30 days; Warranty: 30 months from supply date; Location: indicative railway zones in India; EST. Value/EMD: not disclosed; ATC context: berth cleaning scrub with specified design/grade criteria. This tender emphasizes adherence to the exact berth-scrub spec and timely delivery, with post-sale service commitments in each consignee state.

Technical Specifications & Requirements

  • Product must meet the Berth Cleaning scrub spec per gem product id 5116877-41417907099.
  • From the specification set: shape, brush holder, brush grade, holes on body/board, bristle material, body/board material; bristle diameter, bristle length, overall brush width, total bristle mass, and overall length with handle.
  • Performance criteria include Unbreakable construction and material quality controls.
  • Delivery-ready packaging and compliant GST invoicing; GST certificate to be uploaded with bid.
  • Service support: dedicated toll-free service number; functional service center in the state of each consignee location or establishment within 30 days of award; inspection by consignee.
  • Warranty servicing terms: 5-day rectification window post-notification; penalties 0.5% per week, up to 10% total, with PBG implications.

Terms, Conditions & Eligibility

  • Turnover: minimum average annual turnover over last 3 financial years (ended 31st March) as specified in bid doc; audited balance sheets or CA certificate required.
  • Scope: Supply of Goods only; no installation services.
  • Delivery: within 30 days of award; inspection by consignee.
  • Payment: GST-compliant invoice; terms unspecified beyond GST compliance; penalties may apply for delayed service/rectification; service center evidence required before payment release.
  • Warranty: 30-month warranty period from date of supply; penalties for delayed service as described; risk of PBG forfeiture for non-compliance.
  • Documentation: GSTIN, PAN, experience certificates, financials, OEM authorizations (if required), technical bid documents.

Key Specifications

  • Berth Cleaning scrub as per gem product id: 5116877-41417907099

  • Product parameters to include: shape, brush holder, brush grade, hole type on body/board

  • Material specs: bristle material and body/board material

  • Dimensional specs: overall width (mm), bristle length (mm), bristle diameter (mm), total bristle mass (gm), overall length with handle (mm)

  • Performance: unbreakable design, quality standards alignment

  • Warranty: 30-month period; service response within 5 days; penalties for delays

Terms & Conditions

  • Delivery within 30 days from contract award

  • 30-month warranty with 5-day service rectification target

  • Penalty regime up to 10% of contract value for persistent delays

Important Clauses

Payment Terms

GST-compliant invoice submission; payment terms not explicitly stated beyond GST submission and penalty implications

Delivery Schedule

Delivery to be completed within 30 days; consignee inspection required

Penalties/Liquidated Damages

0.5% of unit price per week for delay in service/rectification; cumulative cap 10% of total contract value; may trigger PBG forfeiture

Bidder Eligibility

  • Minimum average turnover as per last 3 financial years (ended 31st March)

  • Functional Service Centre in each consignee state or ability to establish within 30 days

  • Qualification to supply berth cleaning scrub per gem product id 5116877-41417907099

  • GST registration and GST-compliant invoicing capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

scrubbing brush (Q3)

Authority Records

MINISTRY OF RAILWAYS

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 3

GeM-Bidding-9527046.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Grade, Design and Pattern Shape of Brush Rectangular
Grade, Design and Pattern Brush Holder With
Grade, Design and Pattern Grade of Brush Medium
Grade, Design and Pattern Type of Holes on Body/Board Tufted
Material Material of Bristle plastic
Material Materia of Body / Board Virgin Polymer
Dimension Overall width of Brush (mm) 60
Dimension Length of Bristle (mm) 10
Dimension Diameter of Bristle (mm) 0.2
Dimension Mass of Total Bristle on Brush (gm) 55
Dimension Overall Length of Brush with handle (mm) 150
Performance Unbreakable Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate evidencing turnover

4

Experience certificates for similar berth cleaning/related products

5

OEM authorization (if applicable)

6

Technical bid documents demonstrating compliance with gem product spec 5116877-41417907099

7

GST invoice samples and GST portal payment screenshot (submit with bid)

8

Proof of functional Service Centre or plan to establish within 30 days

Frequently Asked Questions

How to bid for berth cleaning scrub tender in South Western Railway 2026?

Bidders should prepare GST registration, PAN, audited turnover certificates, and experience certificates for similar berth cleaning products. Submit technical compliance for gem product id 5116877-41417907099, ensure 30-month warranty, deliver within 30 days, provide a dedicated service center plan, and upload GST invoice in GeM with payment proof.

What documents are required for Berth Cleaning scrub procurement in Railways?

Required documents include GST registration, PAN, audited financials or CA certificate, experience certificates for similar products, OEM authorizations if applicable, technical bid demonstrating compliance with gem id 5116877-41417907099, and GST invoice samples with payment screenshot.

What are the key technical specifications for the berth scrub product?

Specifications cover shape, brush holder, brush grade, holes on body, bristle material and diameter, body material, overall width, bristle length, total bristle mass, and overall length with handle; product must be unbreakable and meet Berth Cleaning scrub standard per gem id 5116877-41417907099.

When is the delivery deadline for the berth scrub tender?

Delivery must be completed within 30 days from award, with consignee inspection mandatory prior to acceptance; ensure readiness to ship and confirmation of stock for quick dispatch.

What are the payment terms for the South Western Railway scrub contract?

Invoices must be GST-compliant; payment terms beyond GST submission are not specified; penalties for delays apply under the warranty clause, and payments may be linked to service-center evidence and performance.

What qualifies as eligibility for this berth scrub supply contract?

Eligibility requires minimum turnover evidence for last 3 years, establishment or plan for a functional service center in consignee states, GST compliance, and ability to supply per gem product 5116877-41417907099 with 30-month warranty.

What is the warranty and service penalty for the scrub tender?

Warranty extends 30 months from supply; service/rectification target is 5 days; delays incur 0.5% unit price per week, up to 10% total contract value; excess penalties may trigger PBG forfeiture and alternative supplier engagement.

Are OEM authorizations required for this berth scrub bid?

OEM authorization is required if applicable; ensure documentation accompanies the bid to demonstrate ability to provide Berth Cleaning scrub per gem product id 5116877-41417907099 and to support warranty and after-sales service commitment.

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