National Book Trust India Office Suite Software Tender 2026 V3 PAC-Only – Office Suite Propriety Software

Tender Overview

The National Book Trust (NBT) India invites bids for an Office Suite Software solution (V3) under PAC Only, targeting licensing of a Proprietary Office Suite with associated cloud storage. The tender includes multiple licensing options and types, with an emphasis on ongoing OEM/vendor support for patching and upgrade cycles. Cloud storage capacity is a listed parameter (in GB) but the exact quantity is not disclosed in the data. A key commercial clause allows unilateral quantity adjustments up to 25% during contract execution. This procurement is positioned as a technology backbone for NBT India under the Department of Higher Education, with a focus on compliant, serviceable licensing and post-sale support. A critical requirement is an in-country OEM/authorized seller presence for after-sales service, under the condition that the vendor provide a registered Indian support office. The overall scope centers on software licensing, license management, and reliable upgrade paths aligned with standard government procurement practices.

Technical Specifications & Requirements

• Types of License and Licensing Option: Details listed but not quantified in the data; ensure alignment with PAC procurement rules.
• Office Suite: Proprietary suite with standard package contents for productivity and collaboration.
• Support Lifespan: Number of years for OEM/Seller updates (patches/bug fixes) and for version upgrades within the support period; values not specified in the tender data.
• Cloud Storage: Cloud storage provided (in GB); exact quantity not disclosed in the tender information.
• OEM/Support: If imported, an OEM or Authorized Seller must have an India-registered office for after-sales service; certificate required.
• Delivery/Implementation: Standard government delivery clauses apply; option clause allows up to 25% quantity variation during contracting and currency, with calculation rules detailed in terms.
• BOQ: No BOQ items listed; total items = 0, indicating a bundled licensing submission rather than itemized hardware/software quantities.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract placement and currency; extended delivery period follows the same proportional logic.
• Import Compliance: For imported products, OEM must have an Indian office to provide after-sales service; submit certificate.
• EMD/Financials: Specific EMD amount not disclosed in the provided data; bidders should prepare standard EMD as per PAC guidelines and attach relevant financial instruments.
• Delivery Window: Timelines tied to order dates with potential extension under option clause; compute additional time per formula in tender terms.
• Documentation: Submit GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bid documents as part of bid submission; ensure compliance with T&C.