Indian Army Maint Box & Printer Cartridges Procurement India 2025 - 161615 INR 25% Qty Flex
Indian Army
BARAMULLA, JAMMU & KASHMIR
Posted:
13 November 2025
Closed:
24 November 2025
GEM
GEM
Indian Army Maint Box, Printer Cartridges & Paper Tender Baramulla Jammu & Kashmir 2026
Bid Publish Date
16-Jun-2026, 8:24 pm
Bid End Date
26-Jun-2026, 9:00 pm
Location
Progress
Issue16-Jun-2026, 8:24 pm
AwardPending
Quantity
163
Category
Maint Box
Bid Type
Two Packet Bid
Tender Overview
The opportunity is issued by the Indian Army, Department Of Military Affairs, for procurement of consumables and accessories including Maint Box, Cartridge HP 12A, Cartridge HP 166A, Ink Epson 001, Ink Epson 001 Black, Ink Epson 8180, Cartridge HP 88A, Colin Spray 500ml, Photo Paper, and Photocopier Paper A4. Located in Baramulla, Jammu & Kashmir (193101), the tender scope covers multiple office and printing supplies under a single procurement requirement. The listed items indicate a focus on standard office printing consumables and related products. A key tender differentiator is the presence of a flexible quantity option clause and currency of delivery linked to the original delivery schedule, enabling quantity adjustments up to 25% during both initial and extended periods. Bidders should align with this option clause and delivery timeline strategy to secure contract viability in the region.
Technical Specifications & Requirements
- No explicit technical specifications are provided in the tender. The item list includes commonly used printer cartridges (HP 12A, HP 166A, HP 88A), Epson ink sets (Ink Epson 001, Ink Epson 001 Black, Ink Epson 8180), a Colin spray (500ml), Photo Paper, and Photocopier Paper A4, suggesting standard ISO/printing-quality expectations. The BOQ presents 10 total items but lacks quantity details. The procurement appears to target generic office printing consumables, with a single option clause allowing quantity variation of up to 25% during contract execution. Internal delivery requirements are governed by the original delivery schedule and extended period calculations.
Terms, Conditions & Eligibility
- Quantity adjustment: up to 25% increase or decrease at contract placement and during currency, at contracted rates.
- Delivery period: calculated from last date of original delivery order; extended period uses (increased quantity ÷ original quantity) × original period, minimum 30 days.
- Delivery extensions: may extend to the original delivery period with exercised option clause.
- Bidder compliance: must adhere to option clause and delivery terms as part of bid submission.
Key Specifications
-
Product names and categories: Maint Box, HP 12A cartridge, HP 166A cartridge, Epson Ink 001, Epson Ink 001 Black, Epson 8180 ink, HP 88A cartridge, Colin Spray 500ml, Photo Paper, Photocopier Paper A4
-
Quantities: Not specified in BOQ; total items: 10
-
EMD/Estimated value: Not specified
-
Delivery terms: Option clause allows ±25% quantity variation; delivery period based on last delivery order date with 30-day minimum for extended time
-
Quality/standards: Not explicitly stated in tender data
Terms & Conditions
-
Option clause permits ±25% quantity change during contract and currency
-
Delivery period calculated from last original delivery date; minimum 30 days for extensions
-
Submission must comply with delivery and quantity adjustment terms; bidder risk on undefined quantities
Important Clauses
Option Clause
Purchaser may increase/decrease quantity up to 25% at contract placement and during currency, at contracted rates.
Delivery Schedule
Delivery period based on last date of original delivery order; extended period uses proportional time with minimum 30 days.
Penalties
Not specified in data; implied LD to be governed by standard contractual terms
Bidder Eligibility
-
Eligibility for supply of office printing consumables in Jammu & Kashmir region
-
Proof of prior experience in similar procurement of cartridges, inks and paper
-
Financial stability evidence (audited statements) and GST registration
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Maint Box , Cartridge HP 12A , Cartridge HP 166A , Ink Epson 001 , Ink Epson 001 Black , Ink Epson 8180 , Cartridge HP 88A , Colin Spray 500ml , Photo Paper , Photocopier Paper A4
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Document Filing
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Documents 4
GeM-Bidding-9478038.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Epson Ink 008,Cartridge 88A,Cartridge 12A,Cartridge 166A,Maint Box
Indian Army
BARAMULLA, JAMMU & KASHMIR
Posted:
17 October 2025
Closed:
27 October 2025
GEM
Epson Ink 008,Cartridge 88A,Cartridge 12A,Cartridge 166A,Maint Box
Indian Army
BARAMULLA, JAMMU & KASHMIR
Posted:
3 June 2025
Closed:
24 June 2025
GEM
Cartridge HP 12A,Cartridge 88A,EPSON Colour Cartriges,Cartridge Canon NPG 84,EPSON L3156 Black Ink
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
11 October 2025
Closed:
22 October 2025
GEM
Epson 003 Black,Epson 003 Colour Each,Epson 001 Each Colour,Epson 005 Black Colour,Epson 008 Each C
Indian Army
HARIDWAR, UTTARAKHAND
Posted:
21 January 2025
Closed:
11 February 2025
GEM
Tender Results
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Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Maint Box
Maint Box
5 nos
Delivery: 15 days
#2
Cartridge HP 12A
Cartridge HP 12A
22 nos
Delivery: 15 days
#3
Cartridge HP 166A
Cartridge HP 166A
10 nos
Delivery: 15 days
#4
Ink Epson 001
Ink Epson 001
15 set
Delivery: 15 days
#5
Ink Epson 001 Black
Ink Epson 001 Black
22 nos
Delivery: 15 days
#6
Ink Epson 8180
Ink Epson 8180
7 set
Delivery: 15 days
#7
Cartridge HP 88A
Cartridge HP 88A
5 nos
Delivery: 15 days
#8
Colin Spray 500ml
Colin Spray 500ml
15 nos
Delivery: 15 days
#9
Photo Paper
Photo Paper
7 pkt
Delivery: 15 days
#10
Photocopier Paper A4
Photocopier Paper A4
55 ream
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Maint Box | Maint Box | 5 | nos | giriraj@36rr | 15 | |
| 2 | Cartridge HP 12A | Cartridge HP 12A | 22 | nos | giriraj@36rr | 15 | |
| 3 | Cartridge HP 166A | Cartridge HP 166A | 10 | nos | giriraj@36rr | 15 | |
| 4 | Ink Epson 001 | Ink Epson 001 | 15 | set | giriraj@36rr | 15 | |
| 5 | Ink Epson 001 Black | Ink Epson 001 Black | 22 | nos | giriraj@36rr | 15 | |
| 6 | Ink Epson 8180 | Ink Epson 8180 | 7 | set | giriraj@36rr | 15 | |
| 7 | Cartridge HP 88A | Cartridge HP 88A | 5 | nos | giriraj@36rr | 15 | |
| 8 | Colin Spray 500ml | Colin Spray 500ml | 15 | nos | giriraj@36rr | 15 | |
| 9 | Photo Paper | Photo Paper | 7 | pkt | giriraj@36rr | 15 | |
| 10 | Photocopier Paper A4 | Photocopier Paper A4 | 55 | ream | giriraj@36rr | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar consumables procurement
4
Financial statements (latest audited)
5
EMD documents (as applicable; amount not specified in tender data)
6
Technical bid documents demonstrating compliance with printing consumables
7
OEM authorizations for HP, Epson products (where applicable)
8
Any other documents requested in Terms and Conditions (not specified in data)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for printer consumables tender in Baramulla Jammu & Kashmir 2026
Bidders submit GST, PAN, experience certificates, financials, and EMD (amount not disclosed) along with OEM authorizations for HP and Epson where applicable. Ensure compliance with the option clause allowing ±25% quantity changes and prepare delivery schedules aligned to the last delivery order date with minimum 30 days for extensions.
What documents are required for Indian Army consumables tender in Baramulla
Submit GST registration, PAN, audited financial statements, experience certificates in similar procurement, EMD/Security documents, technical bid demonstrating cartridge and paper supply capability, and OEM authorizations for HP and Epson products where required. Include delivery capability details for Jammu & Kashmir region.
What are the key technical requirements for HP/EDA ink cartridges tender
The tender lists HP 12A, HP 166A, HP 88A cartridges and Epson Ink 001, Epson 001 Black, Epson 8180; no explicit performance specs. Bidders should demonstrate compatibility, authenticity, and supply reliability for standard office printing consumables and ensure alignment with OEM guidelines.
When is the delivery schedule for Baramulla Army tender
Delivery timing is tied to the last date of the original delivery order; extended delivery uses a proportional formula with a minimum of 30 days. Bidders must plan inventories accordingly and confirm schedules during bid submission.
What is the option clause impact on contract quantities
The purchaser may adjust quantity up or down by up to 25% at contract placement and during the contract currency. This requires bidders to price flexible quantities and maintain supply readiness for potential variations while maintaining contracted rates.
What standards or certifications are required for printing consumables
The tender data does not specify ISI or ISO standards; bidders should rely on OEM approvals and general quality assurances for HP/Epson consumables and ensure traceability of genuine products with OEM authorization.
How to verify eligibility for Indian Army printing supplies tender
Confirm eligibility by presenting prior experience in similar procurements, valid GST PAN credentials, audited financial statements, EMD submission, and OEM authorizations. Ensure capability to handle Baramulla regional delivery requirements and quantity variation under the option clause.
What documents are needed for technical bid submission in this tender
Prepare technical bid with product list (HP/EPSON cartridges and papers), OEM authorizations, compatibility confirmations, delivery capability plan for Jammu & Kashmir, and evidence of adherence to the option clause. Include any requested technical certifications or compliance statements.
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Documents 4
GeM-Bidding-9478038.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS