Indian Army Department Of Military Affairs Oil & Filter Components Tender 2026 India - OEM Turnover & After-Sales Requirements

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement in the category of engine consumables and drivetrain components including OIL FILTER, AIR FILTER, FUEL FILTER, AC BELT, FAN BELT, TIMING BELT, CLUTCH BOOSTER, PRESSURE PLATE, SIREN 24V, and BONNET SHOCKER. The scope covers Supply, Installation, Testing, Commissioning, and operator training with statutory clearances, at an estimated project scale likely across multiple units. The award may include quantity variation up to 25% during contract execution at contracted rates, with delivery aligned to the original schedule and extended periods if needed. The bid requires demonstrating minimum three-year turnover history and OEM turnover in the last three years, with emphasis on OEMs of imported products having registered Indian offices for after-sales service. The BOQ lists 10 items, indicating a multi-item supply package rather than a single SKU.

Key differentiators include the option clause, mandatory turnover criteria for both bidder and OEM, and the requirement for end-to-end supply chain capabilities, including installation, testing, commissioning, and operator training. The overall procurement emphasizes compliance, after-sales support, and delivery performance within contractually defined timeframes.

Technical Specifications & Requirements

• Items covered: OIL FILTER, AIR FILTER, FUEL FILTER, AC BELT, FAN BELT, TIMING BELT, CLUTCH BOOSTER, PRESSURE PLATE, SIREN 24V, BONNET SHOCKER
• Scope: Supply, Installation, Testing, Commissioning, Operator Training, and Statutory Clearances (if any)
• OEM/Import rules: OEM must have registered office in India for after-sales service if imported; turnover criteria apply to bidder and OEM (last 3 years)
• Financial: Minimum average annual turnover required for bidder and OEM (as indicated in bid document); audited statements or CA certificate accepted
• BOQ: Total items = 10, though individual item quantities are not specified in this summary
• Option clause: Purchaser may increase/decrease quantity by up to 25% during and after the original contract period
• Delivery timing: Delivery period linked to last date of original delivery order; extended time calculated with a minimum 30 days
• Training: Training of operators included in scope
• Compliance: No explicit technical specs provided in tender text; emphasis on standard procurement of automotive/defense spare parts with OEM support

Terms, Conditions & Eligibility

• EMD: Not explicitly specified in the provided data; bidders must refer to the bid document
• Turnover criteria: Minimum average annual turnover for bidder and OEM over last 3 years (ending 31st March) as per bid document; CA certificate or audited statements accepted
• Delivery: Delivery period aligned to original delivery order; option quantities may extend delivery time with a calculated formula
• Payment: Not detailed in data; ensure readiness for typical government terms (milestones upon delivery, testing, and commissioning)
• Documentation: Include GST, PAN, turnover proofs, OEM authorizations, installation and training records, and statutory clearances if applicable
• Warranty/Support: Post-delivery service implied via OEM registration requirement for imported products
• Clauses: Security of supply, compliance with IS/IS standards where applicable, and adherence to option clause timelines
• Jurisdiction: Government procurement norms; responsibilities for training and statutory clearances