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Indian Army Department of Military Affairs Fuel Filter, Oil Filter & Related Parts Tender Sri Ganganagar Rajasthan 2026

Bid Publish Date

30-Jun-2026, 11:42 am

Bid End Date

10-Jul-2026, 12:00 pm

Location

GANGANAGAR , RAJASTHAN
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Progress

Issue30-Jun-2026, 11:42 am
AwardPending
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Quantity

142

Category

PISTON

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM expectations not specified; bidders should verify any brand restrictions at submission
  • • Technical standards or certifications are not listed; bidders should propose IS/ISO-aligned quality controls as part of compliance
  • • Option Clause: quantity flexibility up to 25% during contract and currency; planning must reflect variable demand
  • • Delivery terms hinge on a calculated extension model with minimum 30 days; ensure project scheduling aligns with Army requirements
  • • Warranty/AMC requirements are not disclosed; bidders should inquire about post-delivery support expectations
  • • Emergency/extended delivery provisions are implied by option clause; bidders must maintain adequate stock and logistics readiness

Categories 21

AIR CYLINDERS RUBBER GASKET AIR COOLED ENGINE ENGINE SEALING RING FILTER RETAINERS ROTARY VANE PUMPS FUEL FILTERS SWITCHES AND RELAY FAN GENERATOR SPARE RING HYDRAULIC CYLINDER PNEUMATIC MAGNETIC CONTACTOR SLEEVE PUMP REPAIR KITS ROTARY CAM PUMPS GASKETS AND SEALS MICRO CONTROLLER ENGINE PARTS

Tender Overview

Indian Army (Department of Military Affairs) invites bids for a: FUEL FILTER, OIL FILTER, AIR CLEANER, ** AVR **, DOOR LOCK, FAN BELT, FUEL PIPE, PISTON, RING SET, SLEEVE, GASKET SET, and AUXILIARY CONTACT procurement in Sri Ganganagar, Rajasthan 335771. The BOQ lists 19 items across these categories, with no explicit quantity or value provided. The tender includes a prominent option clause allowing up to 25% quantity variation during contract, at contracted rates, and specifies delivery-time calculations tied to original delivery timelines. This procurement targets defense automotive/maintenance spares and may involve OEM or brand-verified components. Unique feature: flexible quantity management within a single contract period.

Technical Specifications & Requirements

  • No technical specifications are published in the tender data. However, the scope covers spares across fuel, lubrication, air intake, electrical/controls (AVR, auxiliary contact), and mechanical assemblies (piston, rings, sleeves, gaskets, belts, pipes, locks).
  • The only explicit terms relate to contract mechanics: 25% option quantity increase/decrease, and a delivery-time formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Bidders should anticipate compliance with standard defense supply practices and verify compatibility with Army maintenance standards.
  • BOQ notes: 19 items; individual item specs, brands, or part numbers are not disclosed in the provided data. Proposals should align with general automotive/industrial spares expectations and confirm part-level compatibility prior to bid submission.

Terms, Conditions & Eligibility

  • EMD and estimated value are not specified in the data.
  • Right to adjust quantity up to 25% of bid/contract quantity at the time of order and during the contract period.
  • Delivery schedule adjustments: calculated time extension rules with minimum 30 days baseline.
  • Bidder must comply with the option clause and ensure readiness for variable-volume procurement. Prepare to demonstrate capability to supply a diverse set of mechanical and electrical spare parts for defense vehicles and related equipment.

Key Specifications

  • Product/service names: FUEL FILTER, OIL FILTER, AIR CLEANER, AVR, DOOR LOCK, FAN BELT, FUEL PIPE, PISTON, RING SET, SLEEVE, GASKET SET, AUXILIARY CONTACT

  • Quantities: Not specified; BOQ lists 19 items with N/A quantities

  • EMD/Estimated value: Not specified

  • Category/type: Defense vehicle maintenance spares

  • Delivery/installation: Delivery period governed by option-quantity clause with minimum 30 days

  • Experience: Not explicitly stated; bidders should demonstrate capability for automotive/defense spare parts供应

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% during contract

  • Delivery period calculated by (Increased quantity ÷ Original quantity) × Original delivery period with 30-day minimum

  • Submission requires standard bidder documents (GST, PAN, experience, finances, OEM authorizations)

Important Clauses

Payment Terms

Not specified in data; bidders should seek clarification and align with standard government procurement payment practices

Delivery Schedule

Delivery timing governed by option clause; minimum 30 days for any extension; delivery period adjustments based on quantity changes

Penalties/Liquidated Damages

Not specified; bidders should verify LD clauses during bids and warranty terms in final contract

Bidder Eligibility

  • Must provide GST registration and PAN

  • Demonstrate experience supplying automotive/defense spare parts

  • Possess financial stability with historical turnover data

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

FUEL FILTER , OIL FILTER , AIR CLEANER , AVR , DOOR LOCK , FAN BELT , FUEL PIPE , PISTON , RING SET , SLEEVE , GASKET SET , AUXILIARY CONTACT

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9536465.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 19 Items Sign in for GEM prices

#1

FUEL FILTER

FUEL FILTER

17 pieces Delivery: 15 days
#2

OIL FILTER

OIL FILTER

15 pieces Delivery: 15 days
#3

AIR CLEANER

AIR CLEANER

13 pieces Delivery: 15 days
#4

AVR

AVR

2 pieces Delivery: 15 days
#5

DOOR LOCK

DOOR LOCK

2 pieces Delivery: 15 days
#6

FAN BELT

FAN BELT

22 pieces Delivery: 15 days
#7

FUEL PIPE

FUEL PIPE

33 pieces Delivery: 15 days
#8

PISTON

PISTON

3 pieces Delivery: 15 days
#9

RING SET

RING SET

3 pieces Delivery: 15 days
#10

SLEEVE

SLEEVE

3 pieces Delivery: 15 days
#11

AVR

AVR

1 pieces Delivery: 15 days
#12

FAN BELT

FAN BELT

2 pieces Delivery: 15 days
#13

GASKET SET

GASKET SET

1 pieces Delivery: 15 days
#14

AUXILIARY CONTACT

AUXILIARY CONTACT

3 pieces Delivery: 15 days
#15

FUEL FILTER

FUEL FILTER

3 pieces Delivery: 15 days
#16

OIL FILTER

OIL FILTER

3 pieces Delivery: 15 days
#17

AIR CLEANER

AIR CLEANER

3 pieces Delivery: 15 days
#18

FAN BELT

FAN BELT

4 pieces Delivery: 15 days
#19

FUEL PIPE

FUEL PIPE

9 pieces Delivery: 15 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare-parts supply

4

Financial statements (last 2-3 years) and turnover proof

5

EMD document (not specified; submit as applicable)

6

Technical bid document with part compatibility evidence

7

OEM authorization/cacertifications (if required by Army)

8

Any existing quality certifications (ISO 9001, ISI) and product warranties

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid on the fuel filter tender in Sri Ganganagar?

To bid for the Indian Army fuel filter and related parts tender in Sri Ganganagar, submit GST, PAN, and financial statements, along with experience certificates for defense spares. Ensure OEM authorizations if required, and address the 25% quantity option clause in your bid pricing and delivery plan.

What documents are required for Army spare parts bidding in Rajasthan?

Prepare GST certificate, PAN card, company financials, experience certificates for defense spare supply, OEM authorization, technical bid, and any ISO 9001/ISI certifications. Include EMD documentation if applicable and proof of delivery capability for 19 listed items.

What are the delivery terms for increased quantity under option clause?

Delivery extends via the option-quantity clause: up to 25% more than original quantity at contracted rates. The extension duration is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which standards or certifications are expected for defense spares?

While not specified, bidders should propose ISI/ISO quality management and product-specific certifications; provide OEM approvals and traceability for each part (fuel filters, pistons, rings, gaskets) to satisfy defense procurement expectations.

What is the scope of BOQ items in this tender?

The BOQ lists 19 items including fuel filters, oil filters, air cleaners, AVR, door locks, belts, pipes, pistons, rings, sleeves, gaskets, and auxiliary contacts, but exact quantities are not disclosed in the available data.

When can bidders expect contract delivery timelines to change?

Timelines may change when the purchaser exercises the option clause, with extensions calculated per the formula based on quantity changes; always align project plans with a minimum 30-day extension baseline.

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