Indian Army MS Office 2021 and Windows 10 Pro Tender DODA Jammu & Kashmir 2025
Indian Army
DODA, JAMMU & KASHMIR
Posted:
25 December 2025
Closed:
5 January 2026
GEM
GEM
Indian Army MS OFFICE 2021 Compatible Windows 11 Pro Procurement Jammu 2026
Bid Publish Date
17-Jun-2026, 11:09 pm
Bid End Date
29-Jun-2026, 9:00 am
Location
Progress
Issue17-Jun-2026, 11:09 pm
AwardPending
Quantity
13
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Indian Army, Department of Military Affairs, invites bids in Jammu, Jammu & Kashmir 180001 for MS Office 2021 compatible Windows 11 Pro software. The procurement scope centers on software licenses compatible with Windows 11 Pro, with an emphasis on standard office productivity suites. The tender references a flexible quantity clause allowing up to 25% increase at contracted rates and a variable delivery timeline tied to last delivery order date. A mandatory pre-bid meeting requires presence with item samples. This tender emphasizes compliance with extension provisions and timely deliveries. Unique terms include option-based quantity adjustments and a sample-on-prebid requirement.
Technical Specifications & Requirements
- Product: MS Office 2021 compatible Windows 11 Pro software licenses for organizational deployment
- Platform compatibility: Windows 11 Pro environment; software must function across standard IT infrastructure
- Delivery terms: option to increase quantity up to 25% during contract; delivery period adjusts based on last delivery order date; minimum additional time 30 days
- Pre-bid condition: bidder must be present at the pre-bid meeting with sample items
- References to standards: explicit enforcement of original delivery period calculations when options exercised
- Additional details: no BOQ items published; vendors must align with the option clause and sample submission requirements
- Note: No explicit estimated value or EMD data available in the tender record
Terms, Conditions & Eligibility
- Option Clause: up to 25% quantity increase/decrease at contracted rates; delivery extension rules linked to original/extended periods
- Pre-bid meeting: mandatory attendance with item samples
- Delivery timeline: calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Compliance: bidders must adhere to all terms and conditions stated; no other spec details provided
- Documentation: submit required tenders per terms; EMD amount not disclosed in available data
- No BOQ items or specific warranty/maintenance terms listed; further terms to be clarified at pre-bid or during negotiation
Key Specifications
-
Product/service: MS Office 2021 compatible Windows 11 Pro software licenses
-
Platform: Windows 11 Pro compatible; enterprise deployment
-
Quantity/Value: Not disclosed; option to adjust up to 25%
-
Delivery: Period linked to last delivery order date; extended time formula with minimum 30 days
-
Standards/Certifications: Not specified in data; expect standard software licensing compliance
-
Warranty/Support: Not specified in data; assess at bid stage
-
Sample requirement: Must attend pre-bid with item samples
Terms & Conditions
-
Key Term 1: Quantity adjustment up to 25% at contracted rates
-
Key Term 2: Mandatory pre-bid meeting with samples
-
Key Term 3: Delivery period linked to last delivery order date with minimum 30 days
Important Clauses
Delivery Terms
Delivery shall commence from the last date of the original delivery order; additional time computed as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; option to extend up to original delivery period.
Option Clause
Purchaser reserves right to increase/decrease quantity up to 25% at bid/contracted rates; extension during currency of contract as per formula.
Pre-Bid Meeting
Vendor must be present during pre-bid with samples of items; non-attendance may disqualify participation.
Bidder Eligibility
-
Demonstrated experience in supplying software licenses for government or military sectors
-
Valid GST registration and PAN card
-
Financial stability evidenced by recent statements
-
OEM/authorised reseller authorization for MS Office licenses (if branded)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MS OFFICE 2021 COMPATIBLE WINDOW 11 PRO
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
BID & GeM Expert Consultancy
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GeM Registration
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Documents 3
GeM-Bidding-9484160.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
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GEM
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (relevant software procurement)
4
Financial statements or turnover proof
5
EMD/Security deposit documents (as applicable by buyer)
6
Technical bid documents demonstrating MS Office 2021 compatibility and Windows 11 Pro readiness
7
OEM authorization or reseller authorization (if software license is branded)
8
Any certificates confirming software compliance with Windows 11 Pro requirements
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for MS Office 2021 Windows 11 Pro tender in Jammu?
Bidders must submit GST, PAN, financials, and experience certificates, plus technical bids showing Windows 11 Pro compatibility. Attend mandatory pre-bid with item samples; comply with the 25% quantity option and delivery-extension formula. Ensure OEM authorizations if applicable and provide licensing terms clearly.
What documents are required for Army software tender in Jammu?
Required documents include GST certificate, PAN card, experience certificates in similar procurements, financial statements, EMD documents if applicable, technical compliance certs, and OEM authorizations. Prepare software licensing terms, support commitments, and deployment plan for Windows 11 Pro compatibility.
What are the delivery terms for this Army software tender?
Delivery starts after the last date of the original delivery order; if quantity increases by up to 25%, the extended period is calculated as (additional/original) × original period, with a minimum of 30 days. Extensions possible up to the original delivery period as per option clause.
What standards or certifications are required for the software bid?
Tender requires Windows 11 Pro compatibility for MS Office 2021; no explicit external standard is listed in data. Vendors should demonstrate licensing compliance, and where branded, provide OEM authorizations. Confirm any specific IS or BIS marks during pre-bid clarification.
When is the pre-bid meeting for this procurement?
Pre-bid meeting is mandatory; bidders must attend with samples of items. Specific date/time not provided in data; monitor official communications and submit samples to qualify for technical evaluation.
What is the EMD amount for the Jammu Army software tender?
EMD amount is not disclosed in the available tender data. Bidders should confirm EMD requirements at the pre-bid meeting or in the official tender documents to ensure compliance and timely submission.
How will quantity fluctuations affect the contract for Office licenses?
The purchaser may adjust quantity by ±25% at contracted rates during placement and currency; delivery time adjusts according to the option clause, with 30-day minimum extension and potential extension to original delivery period if exercised.
What submission format is expected for the technical bid?
Submit a technical bid detailing MS Office 2021 compatibility on Windows 11 Pro, licensing terms, deployment plan, OEM authorizations, and support commitments. Attach necessary certificates (GST, PAN, experience) and ensure samples are available for pre-bid inspection.
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Documents 3
GeM-Bidding-9484160.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS