Videography and Photography Services - Photography and Videography; Annual Rate Contract for Videog
Surendranagar Municipal Corporation
SURENDRA NAGAR, GUJARAT
Posted:
9 June 2025
Closed:
19 June 2025
GEM
Open State Governments & UT NPROCURE
Tender for Annual Photography & Videography Services Contract - Birsa Munda Tribal University
Progress
Issue02-Jun-2026, 5:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exciting opportunity for media service providers to secure an annual contract for Photography and Videography Services at Birsa Munda Tribal University, Gujarat. The project involves capturing university events, supplying professional equipment, and delivering high-quality digital content. Open to experienced vendors, the tender emphasizes quality, reliability, and compliance with government standards. With a clear timeline, detailed scope, and transparent evaluation process, this tender is ideal for companies seeking government contracts in the education sector. The contract aims to enhance the university’s documentation and promotional activities, making it a strategic opportunity for media professionals and equipment suppliers looking to expand their government sector footprint.
Scope Of Work
The scope of work includes, but is not limited to:
- Providing professional photography and videography services for university events, seminars, and official functions.
- Supplying state-of-the-art photography and videography equipment as specified in the tender documents.
- Ensuring high-quality digital output suitable for official documentation, promotional materials, and online platforms.
- Maintaining timely delivery of all media content.
The process involves:
- Understanding the detailed requirements outlined in the tender documents.
- Preparing and submitting the technical and financial bids through the designated online portal.
- Participating in pre-bid meetings scheduled on 8th June 2026.
- Bid evaluation and award of contract based on predefined criteria.
- Executing the contract as per the timelines and quality standards.
Key deliverables include:
| Deliverables | Specifications |
|---|---|
| Photography | High-resolution images capturing university events |
| Videography | Full HD or 4K videos with professional editing |
| Equipment Supply | Cameras, tripods, lighting, and related accessories as per tender specifications |
The selected vendor must ensure compliance with all technical standards and provide necessary support during the contract period.
Technical Specifications
Technical specifications for equipment and services include:
| Parameter | Requirement |
|---|---|
| Camera Resolution | Minimum 20 MP for still photography |
| Video Quality | Full HD (1080p) or higher, 4K preferred |
| Equipment | Cameras, lighting, stabilizers, and accessories as detailed in the tender document |
| Delivery Timeline | Within 30 days of contract signing |
| Support | On-site technical support during events |
The process involves:
- Reviewing detailed technical specifications in the tender documents.
- Preparing equipment that meets or exceeds the specified standards.
- Submitting technical compliance documents during bid submission.
- Participating in technical evaluation and demonstrations if required.
All equipment must be compliant with industry standards and suitable for high-profile academic documentation and promotional activities.
Financial Requirements
The estimated budget for this tender ranges between INR 5,00,000 and INR 10,00,000, inclusive of all taxes and charges. The financial proposal should include a clear breakdown of costs:
| Cost Component | Details |
|---|---|
| Photography Services | Per event or package rates |
| Videography Services | Per event or package rates |
| Equipment Supply | Cost of equipment, maintenance, and accessories |
| Miscellaneous | Any additional charges |
Payment terms are as follows:
- 50% advance upon contract signing.
- Remaining 50% after successful delivery and approval of services.
- Payments will be processed within 15 days of invoice submission.
Bidders must ensure their financial proposals are competitive, transparent, and aligned with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Registrar Birsa Munda Tribal University Rajpipla
Bid Opening Authority
Registrar Birsa Munda Tribal University Rajpipla
Address
BMTU Main Campus, Administrative Building, Jitnagar, Rajpipla, Ta- Nandod, Dist. Narmada, Gujarat-393145.
Contact Details
02640299682
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Documents 1
11 Photography and Videography Services and Equipment.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid digital certificates as per the Information Technology Act-2000.
- ✓ Must submit scan copies of the Tender Fee and EMD (Earnest Money Deposit)**.
- ✓ Must provide supporting documents as specified in the tender terms.
- ✓ Experience in supplying media equipment and providing photography/videography services for government or reputed private institutions.
- ✓ Demonstrated capacity to deliver high-quality media content within stipulated timelines.
| Qualification Requirement | Details |
|---|---|
| Financial Stability | Annual turnover of at least INR 10 lakh in the last fiscal year |
| Experience | Minimum 3 years in media services or equipment supply |
| Certifications | Valid ISO or equivalent certifications (if applicable) |
Bidders must ensure all documents are valid, current, and meet the specified criteria to qualify for participation.
Bidding Process
Process Timeline
1. PRIMARY STAGE
25-06-2026 18:30
2. COMMERCIAL STAGE
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid...
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
1
Provide scan copy of Tender Fee
Required 2
Provide scan copy of Tender EMD
Required 3
Provide scan copy of other supporting documents as per tender terms and conditions
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 22nd June 2026 at 5:00 PM. Bids must be uploaded electronically via the official portal before this time. Physical submissions will not be accepted.
What documents are required to participate?
Participants must submit scan copies of the Tender Fee, EMD, and supporting documents such as experience certificates and technical specifications. All documents must be valid, clear, and as per the tender guidelines.
How can I attend the pre-bid meeting?
The pre-bid meeting is scheduled for 8th June 2026 at 12:00 PM at the BMTU Main Campus, Rajpipla. Bidders are encouraged to attend for clarifications and to understand tender requirements better.
What is the scope of work for this tender?
The scope includes professional photography and videography services, equipment supply, and high-quality digital content delivery for university events, documentation, and promotional activities, as detailed in the tender document.
Who can I contact for support or clarifications?
For support, contact the (n)Procure Support Team at GNFC Ltd., Ahmedabad. Phone: +91-79-40007517, 40007514, 40007515. Email: [email protected]. Support sessions are available weekly to assist bidders.
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Documents 1
11 Photography and Videography Services and Equipment.pdf
TENDER_DOCUMENT