Invitation to Bid - E Tender No 34/EDC(Kashipur)/2023-24 in UDAM SINGH NAGAR, UTTARAKHAND
N/A
UDAM SINGH NAGAR, UTTARAKHAND
Posted:
20 December 2023
Closed:
16 January 2024
EPROCURE
Open Power and Energy NPROCURE
Tender for Outsourcing Meter Reading & Bill Generation Using GPRS Mobile Devices
Progress
Issue09-Jun-2026, 10:00 am
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
6 Months
Currency Type
Single
Categories
10
This government tender offers a significant opportunity for companies specializing in electrical works, mobile technology, and utility billing solutions to provide outsourcing services for meter reading and bill generation in Vadodara. Managed by Madhya Gujarat Vij Company Limited, the project involves deploying GPRS-enabled mobile devices, developing Android applications, and establishing a secure network infrastructure to streamline electricity billing processes. The contract aims to enhance operational efficiency, accuracy, and customer satisfaction through innovative technological solutions. With a project value of approximately INR 6,09,265.16 and a completion timeline of 6 months, this tender is ideal for vendors with proven experience in utility services, mobile app deployment, and electrical infrastructure. The process is fully digital, with detailed evaluation criteria focusing on technical expertise and cost competitiveness, ensuring transparent and competitive bidding. Interested companies should review the detailed tender documents, participate in vendor training sessions, and submit their proposals before the stipulated deadlines to secure this government contract in Gujarat.
Scope Of Work
The scope of this tender encompasses the following key deliverables:
- Deployment of GPRS-based mobile devices for meter reading.
- Development and maintenance of Android mobile applications for meter data collection.
- Web-based software for billing and data management.
- Server and network infrastructure setup to support real-time data transmission.
- On-spot bill generation, printing, and delivery using Bluetooth printers.
- Provision of manpower, stationery, and related resources.
The process involves:
- Preparation and deployment of mobile devices with GPRS connectivity.
- Development of Android applications for meter reading and billing.
- Integration of mobile data with web-based software for seamless billing.
- Installation of Bluetooth printers at designated locations.
- Training of manpower for operational efficiency.
- Monitoring and maintenance of hardware and software systems.
The contractor must ensure compliance with all technical standards and safety regulations, providing detailed reports and support during the contract period.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Mobile Devices | Android OS, GPRS-enabled, rugged design |
| Software | Web-based billing software compatible with mobile apps |
| Network | Secure, high-speed internet connectivity |
| Printers | Bluetooth-enabled portable printers |
| Data Security | Encryption and secure login protocols |
Sequential procedures involve:
- Hardware procurement and setup.
- Software development and testing.
- Deployment and training.
- System integration and commissioning.
- Ongoing maintenance and support.
All hardware and software must adhere to industry standards and government safety regulations.
Financial Requirements
The estimated contract value is approximately INR 6,09,265.16, covering hardware, software development, manpower, and operational costs. Payment terms are structured as follows:
| Payment Schedule | Percentage |
|---|---|
| Upon contract signing | 20% |
| After hardware deployment | 30% |
| Mid-term review | 20% |
| Upon project completion | 30% |
Bidders must submit detailed cost breakdowns in their proposals, including itemized expenses for hardware, software, manpower, and miscellaneous costs. All financial proposals should align with the tender guidelines to ensure eligibility.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹6,09,265
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER V.WEST DIVISION
Bid Opening Authority
EXECUTIVE ENGINEER V.WEST DIVISION
Address
THE EXECUTIVE ENGINEER V.WEST DIVISION OLD PADRA ROAD VADODARA 390007
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
ANEXTURE.pdf
TENDER_DOCUMENT
SCHEDULE B VEMALI.pdf
TENDER_DOCUMENT
TENDER NOTICE 17.pdf
TENDER_DOCUMENT
TENDER OUTSOURCING METER READING 17.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidder must meet the following eligibility criteria:
- ✓ Must have experience in electrical works and utility billing solutions.
- ✓ Must possess valid certificates and licenses as per government regulations.
- ✓ Must submit all required documents for preliminary and commercial stages, including proof of tender fee and EMD.
- ✓ Must have a proven track record of executing similar projects within stipulated timelines.
- ✓ Financially sound with minimum turnover as specified in the tender documents.
| Qualification Criteria | Details |
|---|---|
| Minimum Turnover | INR 10 lakh in last 3 years |
| Experience in similar projects | At least 2 projects in utility billing or mobile application deployment |
| Certification | Valid electrical and software development certifications |
| Financial Stability | Audited financial statements for last 3 years |
The bidder must submit all relevant documents and certificates as specified in the tender to qualify for participation.
Bidding Process
Process Timeline
1. Preliminary stage
01-07-2026 11:00
2. Commercial stage
01-07-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
as per tender conditions
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Commercial stage
1
as per tender conditions
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to outsource meter reading, bill generation, and delivery services using GPRS-based mobile devices to improve efficiency, accuracy, and customer service in Vemali Subdivisions of Vishwamitri West Division, Vadodara. The project involves deploying Android applications, web software, and network infrastructure to facilitate real-time data collection and billing.
Who is eligible to participate in this tender?
Eligible bidders must have experience in electrical works and utility billing solutions, possess valid certifications, demonstrate financial stability with a minimum turnover of INR 10 lakh in the last 3 years, and have successfully executed similar projects. All required documents must be submitted as per tender guidelines.
What are the key technical requirements for this project?
The project requires GPRS-enabled Android mobile devices, secure web-based billing software, Bluetooth printers for on-spot printing, and a robust network infrastructure. Hardware and software must meet industry standards and safety regulations, ensuring seamless integration and real-time data transmission.
What is the bidding process and important deadlines?
Bidders can download tender documents until 30-06-2026. Submission opens on 09-06-2026 at 10:00 AM and closes on 30-06-2026 at 4:00 PM. The evaluation will occur on 01-07-2026, with the contract award to follow. All submissions must be made electronically via the NProcure portal, adhering to specified guidelines.
How can bidders get assistance or training for the tender process?
A free vendor training camp is organized every Saturday at (n)Code Solutions, Ahmedabad. Bidders can attend to understand the online bidding process, technical requirements, and document submission procedures. For queries, contact the designated officer via email or phone as provided in the contact details.
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Documents 4
ANEXTURE.pdf
TENDER_DOCUMENT
SCHEDULE B VEMALI.pdf
TENDER_DOCUMENT
TENDER NOTICE 17.pdf
TENDER_DOCUMENT
TENDER OUTSOURCING METER READING 17.pdf
TENDER_DOCUMENT