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Open Miscellaneous NPROCURE

Government Tender for Electrical Works: LED Screen, Videography & Multimedia Setup

Bid Publish Date

09-Jun-2026, 4:00 pm

Bid End Date

24-Jun-2026, 6:00 pm

Value

₹5,82,595

Location

RAJKOT , GUJARAT
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Progress

Issue09-Jun-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹900

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 2

DISCRETE COMPONENTS ELECTRICAL

This government tender offers a unique opportunity for qualified electrical and audiovisual contractors to provide temporary LED screens, videography, and multimedia setups for official government functions in Rajkot during 2026-27. The project aims to enhance the visual communication and public engagement at various government events, requiring bidders to meet strict eligibility and technical standards. The contract is valued at approximately Rs. 5.83 lakh, with a completion period of 365 days. Bidders must possess valid licenses, demonstrate prior experience, and submit comprehensive documentation to qualify. The tender process is conducted online, with detailed procedures, evaluation criteria, and deadlines outlined to ensure transparency and fairness. Participating companies should be prepared to deliver high-quality audiovisual solutions, adhere to government standards, and provide ongoing technical support throughout the contract duration. This opportunity is ideal for established firms with proven expertise in audiovisual setups, electrical contracting, and event support services seeking to collaborate with government agencies on impactful projects.

Scope Of Work

The scope of work includes:

  • Supplying, installing, and maintaining temporary LED screens for government functions.
  • Providing videography and multimedia setup services.
  • Ensuring all audiovisual equipment meets specified technical standards.
  • Coordinating with government officials for event-specific requirements.

Bidder responsibilities:

  1. Submit detailed technical proposal.
  2. Ensure timely delivery and setup of equipment.
  3. Provide on-site technical support during events.
  4. Maintain equipment and ensure operational efficiency.

Key deliverables include:

Item Specification
LED Screens High-resolution, weatherproof, suitable for outdoor events
Videography Equipment HD cameras, live streaming capabilities
Multimedia Setup Sound systems, projectors, screens

The work must be completed within the stipulated completion period of 365 days from the award date.

Technical Specifications

Technical specifications include:

Parameter Requirement
LED Screen High brightness, weatherproof, outdoor rated
Video Cameras HD, live streaming enabled
Sound System Clear audio output, suitable for large venues
Power Supply Stable, uninterrupted power with backup

Procedures:

  1. Submit detailed technical proposal.
  2. Demonstrate equipment compliance with standards.
  3. Attend technical evaluation if required.
  4. Finalize setup plan upon contract award.

All equipment must adhere to the standards specified in the tender documents and be approved by the designated technical authority.

Financial Requirements

The estimated contract value is Rs. 5,82,595.27. The financial bid must include:

Cost Component Amount (Rs.)
Equipment Cost As per detailed quotation
Installation & Setup Included in bid
Maintenance For the contract duration

Payment terms:

  • 30% advance upon contract signing.
  • 40% after delivery and installation.
  • 30% after successful commissioning.

Bidders must submit a bid guarantee of 5% of the total bid amount and ensure compliance with all financial terms as specified.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹5,82,595

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

Executive Engineer, Electric (R&B) Division, Rajkot

Bid Opening Authority

Executive Engineer, Electric (R&B) Division, Rajkot

Address

C.F.L Bunglow NO.5,Dr.Yagnik Road,Rajkot

Contact Details

02812465015

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Documents 11

Notice Inviting Online tender-LED.pdf

TENDER_DOCUMENT

sch B LED (1).pdf

TENDER_DOCUMENT

PQ for LED.pdf

TENDER_DOCUMENT

Annexure 1.pdf

TENDER_DOCUMENT

ARC conditions.pdf

TENDER_DOCUMENT

General condition.pdf

TENDER_DOCUMENT

SBD.docx

TENDER_DOCUMENT

Contractor_Registration_Paripatra__1_.pdf

TENDER_DOCUMENT

EMD GR.pdf

TENDER_DOCUMENT

GR for Extra Item.pdf

TENDER_DOCUMENT

GR for single Tender.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid Electrical Contractor License (E-2 Class or above).
  • ✓ Must submit a Bank Solvency Certificate of at least Rs. 3,00,000/- issued in 2026.
  • ✓ Must provide a valid GST Registration Certificate and PAN Card.
  • ✓ Must submit a turnover certificate verified by a Chartered Accountant showing an annual turnover of at least Rs. 30 lakh in any one of the last five financial years.
  • ✓ Must have prior experience in successfully completing similar projects, with a minimum project value of Rs. 7,50,000/-.
  • ✓ Submit EMD in FDR format valid for not less than 365 days.
Qualification Details
License Valid Electrical License (E-2 Class & above)
Financial Rs. 3,00,000/- Bank Solvency Certificate
Experience Completed similar work with minimum Rs. 7,50,000/- value
Documents PAN, GST, EMD, Turnover Certificate

Non-compliance with any eligibility criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. Preliminary Stage

24-06-2026 18:10

2. Commercial Stage

24-06-2026 18:15

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

D.D. for Tender Fee

Required
2

E.M.D cum SD in FDR Format only (Not less than 365 days) (Demand Draft or Exemption certificate is not valid for qualifying criteria.)

Required
3

Electrical Contractor License (Renewal receipt is not valid)

Required
4

Valid Electrical Registration Certificate in appropriate class. (E-2 Class & above) (Govt. of Guj., R&B Deptt. Paripatra No. TNC-10-2016-(FA-591-16)02-C ; dtd. 3.9.2016). (Renewal receipt is not valid)

Required
5

Valid Bank Solvency of Current Calendar Year of minimum amount Rs. 3,00,000/- of Nationalized / Schedule Bank Issued In 2026.

Required
6

PAN Card

Required
7

GST Registration Certificate

Required
8

Upload ARC Conditions Duly Signed and Stamped.

Required
9

Submit declaration on Rs. 300 stamp paper that it is not blacklisted by any government department in last five year. Kindly attach scan copy of Undertaking as per Annexure-1.

Required
10

submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate. Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost (i.e. Rs.30.00 Lakh)

Required
11

Essential experience in Form 3A issued by competent authority At least One similar work (i.e. Temporary Electric Installation in Govt. program successfully completed) having updated completion cost not less than Rs. 7,50,000/- (check prequalification criteria for more details)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing temporary LED screens, videography, and multimedia setup services for government functions in Rajkot. The scope includes supplying, installing, and maintaining audiovisual equipment suitable for outdoor and indoor events, ensuring high-quality visuals and sound. The project duration is one year (2026-27), with detailed technical specifications outlined in the tender documents. Bidders must meet eligibility criteria, including valid licenses, financial stability, and relevant experience in similar projects.

Who can participate in this tender?

Eligible bidders include licensed electrical contractors with relevant experience in audiovisual setups, financially stable companies with a minimum turnover of Rs. 30 lakh, and those holding valid GST and PAN certificates. Bidders must also submit EMD in FDR format and demonstrate prior successful completion of similar projects valued at least Rs. 7,50,000. Participation is open to companies with proven technical and financial capabilities as specified in the eligibility criteria.

What are the key dates and deadlines for this tender?

The tender process includes:

  • Bid submission start: 09-06-2026 at 4:00 PM
  • Bid submission end: 24-06-2026 at 6:00 PM
  • Bid opening: 24-06-2026 at 6:10 PM
  • Evaluation completion: By 24-06-2026 at 6:15 PM
  • Contract award: Expected by 30-06-2026
    All submissions must be completed before the respective deadlines to be considered valid. Bidders are advised to review all dates carefully to ensure timely participation.
What technical specifications are required for the equipment?

The technical specifications include:

  • LED Screens: High-resolution, weatherproof, outdoor-rated
  • Cameras: HD quality with live streaming capabilities
  • Sound Systems: Clear audio output suitable for large venues
  • Power Backup: Uninterrupted power supply with backup options
    Equipment must meet standards specified in the tender documents and be approved by the technical committee. Bidders should demonstrate compliance during technical evaluation.
How is the evaluation of bids conducted?

Bids are evaluated based on:

  • Technical compliance (40%)
  • Experience and past project performance (30%)
  • Financial bid competitiveness (20%)
  • Eligibility and documentation completeness (10%)
    Minimum thresholds:
  • Technical score of at least 70%
  • Complete and valid documentation
    The highest-scoring bids that meet all criteria will be shortlisted for award. Cost-effective and technically compliant proposals are prioritized.

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