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Open State Governments & UT NPROCURE

Tender for Providing & Erecting Temporary Sound System for Prime Minister's Visit in Bhuj District

Bid Publish Date

25-Jun-2026, 10:00 pm

Bid End Date

04-Jul-2026, 6:00 pm

Value

₹70,32,891

Location

KACHCHH , GUJARAT
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Progress

Issue25-Jun-2026, 10:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

3  Days

Currency Type

Single

This government tender invites experienced electrical and sound system contractors to provide and erect a temporary sound system for the Prime Minister's visit in Bhuj, Gujarat. The project involves installing high-quality audio equipment at designated locations, ensuring clear communication during the event. Bidders must meet strict eligibility criteria, including experience in similar government events, valid licenses, and financial stability. The scope covers procurement, installation, testing, and dismantling within a tight 3-day timeline. With a project value estimated at Rs. 70,32,890.28, this is a significant opportunity for qualified firms to contribute to a high-profile national event. The process includes technical and financial bid submissions, with evaluation based on compliance, experience, and cost-effectiveness. Key deadlines and contact details are provided for smooth participation. Download the tender documents from the official portal and submit your bid to be part of this prestigious government project.

Scope Of Work

The scope of work for this tender includes:

  • Supplying all necessary sound system equipment, including speakers, microphones, amplifiers, and related accessories.
  • Erecting the temporary sound system at designated locations within the district.
  • Ensuring the sound system meets the technical specifications outlined in the tender documents.
  • Conducting comprehensive testing to ensure optimal performance.
  • Providing on-site technical support during the Prime Minister's visit.
  • Dismantling and removing all equipment after the event completion.

The key deliverables are:

  • Fully functional sound system setup as per specifications.
  • Testing reports confirming system performance.
  • Operational support during the event.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting of qualified bidders.
  3. Contract award to the successful bidder.
  4. Equipment procurement, installation, and testing.
  5. Event execution support.
  6. Dismantling and site cleanup.
Equipment Specifications Minimum Requirements
Speakers High-power, weather-resistant
Microphones Wireless and wired options
Amplifiers Suitable for outdoor large venues
Power Supply Stable and backup arrangements

All equipment must adhere to the technical standards specified in the tender documents, available for download from the official portal.

Technical Specifications

The technical specifications require the sound system to include weather-resistant speakers, wireless and wired microphones, and suitable amplifiers capable of outdoor large-venue coverage. Equipment must comply with standards outlined in the tender documents. The installation process involves:

  • Site survey and setup planning.
  • Procurement of approved equipment.
  • Erection and connection of all components.
  • System testing and quality assurance.
  • Operational support during the event.

Technical parameters include:

Parameter Specification
Power Output Minimum 10,000 Watts
Frequency Range 50Hz - 20kHz
Microphone Type Wireless UHF, Wired
Weather Resistance IP65 or higher

The process involves sequentially conducting site assessments, equipment installation, system calibration, and final testing before the event date.

Financial Requirements

The estimated project cost is approximately Rs. 70,32,890.28. The financial bid must be submitted as a percentage rate of the total project cost, with the following breakdown:

Cost Component Estimated Cost
Equipment Rs. 50,00,000
Labour & Installation Rs. 15,00,000
Miscellaneous Rs. 5,32,890.28

Payment terms include:

  • 30% advance upon contract signing.
  • 50% after installation and successful testing.
  • 20% after event completion and site clearance.

Bidders must ensure their financial proposals are competitive and aligned with the project scope, adhering to the specified payment schedule.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹70,32,891

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Executive Engineer, Electric (R&B) Division, Bhuj

Bid Opening Authority

Executive Engineer, Electric (R&B) Division, Bhuj

Address

Office of The Executive Engineer (Electrical), Electrical (R&B) Division, Bhuj, Room No.126 – 128, Taluka Seva Sadan, Mundra Road, Bhuj, Dist.-Kachchh, 370001

Contact Details

2832457014

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Documents 10

Sound PM Bhuj 2026 Schedule B.pdf

TENDER_DOCUMENT

Sound PM Bhuj Special conditons.pdf

TENDER_DOCUMENT

Sound PM Bhuj 2026 PQ.pdf

TENDER_DOCUMENT

annexure 1.pdf

TENDER_DOCUMENT

annexure 2.pdf

TENDER_DOCUMENT

SBD sound.pdf

TENDER_DOCUMENT

PQ LED SIDE DOME.pdf

TENDER_DOCUMENT

PQ SOUND SYSTEM.pdf

TENDER_DOCUMENT

SCHEDULE A AND B SOUND SYSTEM.pdf

TENDER_DOCUMENT

REVISED Sound PM Bhuj 2026 Schedule AB.pdf (1).pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid GST registration and provide a certified copy.
  • ✓ Must submit a Demand Draft (D.D.) for the tender fee of Rs. 2400.
  • ✓ EMD in the form of FDR for a minimum period of 165 days from the last date of submission.
  • ✓ Certified copy of Income Tax PAN Card.
  • ✓ Solvency certificate from a scheduled or nationalized bank for at least 20% of the tender amount.
  • ✓ Valid Electrical Contractor license issued by the IMP or Energy & Petrochemical Department.
  • ✓ Valid Electrical Registration Certificate of class D or above.
  • ✓ Demonstrated experience in similar Prime Minister’s program events within Gujarat in the last five years, with Form 3A showing experience value not less than 50% of the tender amount.
  • ✓ GST registration certificate.
  • ✓ Affidavit on Rs. 300 stamp paper stating the bidder is not blacklisted by any government department.
  • ✓ Affidavit on Rs. 300 stamp paper as per Annexure-II.
  • ✓ Annual turnover of at least Rs. 1,40,65,781 in any of the last five financial years, verified by a Chartered Accountant with UDIN.

Bidding Process

Process Timeline

1. TECHNICAL BID

04-07-2026 18:10

2. COMMERCIAL BID

04-07-2026 18:20

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

[1] D.D. for Tender Fee.

Required
2

[2] EMD in form of the FDR only. (Minimum for 165 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted.

Required
3

[3] Certified copy of Income Tax PAN Card.

Required
4

[4] Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20Percentage of amount put to tender).

Required
5

[5] Latest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.

Required
6

[6] Valid Electrical Registration Certificate in appropriate class (D or Above)

Required
7

[7] Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 Percentage of the tender amount (i.e. Rs.35,16,446). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18 Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) if the work is completed after Nov-2023 then full amount as per the Form 3A which is online submitted by the bidder will be consider/accepted.) Similar work means having an experience of Sound System Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted.

Required
8

[8] The bidders should have GST registration. (Certified copy of registration).

Required
9

[9] Bidder has to submit affidavit on 300 Rupees Stamp paper that that, it (bidder) is not blacklisted by any government department of Gujarat or any other state. (Annexure-I)

Required
10

[10] The Bidder must submit on affidavit on 300 Rupees Stamp paper as stated in Annexure-II.

Required
11

[11] Annual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to tender. (i.e. Rs. 1,40,65,781.00) Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select a qualified contractor to provide and install a temporary sound system for the Prime Minister's upcoming visit in Bhuj district, Gujarat. The project ensures high-quality audio setup for a large-scale government event, facilitating seamless communication during the Prime Minister's visit across multiple districts.

What are the key eligibility criteria for bidders?

Bidders must possess a valid GST registration, Electrical Contractor license, and Electrical Registration Certificate of class D or above. They should demonstrate experience in Prime Minister’s program events within Gujarat, submit financial documents, and provide solvency certificates. Additionally, bidders must not be blacklisted and should meet turnover requirements as specified in the tender documents.

How can I submit my bid for this tender?

Bids must be submitted online through the official portal before the deadline of 04-07-2026 at 18:00. The process involves uploading all required technical documents, paying the tender fee, and submitting the financial bid. Ensure all documents are complete and conform to the specified formats to avoid disqualification.

What are the technical specifications required for the sound system?

The sound system must include weather-resistant speakers, wireless and wired microphones, and power amplifiers capable of outdoor large-venue coverage. Equipment should meet IP65 standards or higher, with a minimum power output of 10,000 Watts. The system must pass comprehensive testing and calibration before the event.

What is the evaluation process for the bids?

Bids will be evaluated based on technical compliance, bidder experience, and financial competitiveness. The evaluation criteria allocate 50% weightage to technical factors, 30% to financial offers, and 20% to past performance. Bidders must meet minimum thresholds to qualify for award, which will be based on best overall value.

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